Classic Path: Medicaid > Batch Service Log Entry
Search Terms: Medicaid Batch Service Log Entry
The Batch Service Log Entry provides a batch format that allows district level users to quickly record the services provided to a single student. This is helpful in districts where service providers do not have access to a computer to enter their service time. Once entered, this information is viewable from the student’s Medicaid information and can be printed.
The only students who appear for batch entry selection are those who have active Medicaid services.
Medicaid Batch Log Entry
Service Log Entry Editor
As with the Service Log (Medicaid) entry editors, depending on the Medicaid Service selected, the editors will be slightly different.
New entries can be made from here for a specific date and student. Entries may also be copied by selecting an existing Service Log Entry and then the Copy button. This makes an exact copy of the existing entry.
The following fields are available on the Batch Service Log Entry.
Field |
Description |
|---|---|
Date |
Reflects the date the student received the service and will populate the Service Date field. Modify the current date as needed by entering it in mmddyy format or by selecting the calendar icon to choose a date. |
Student |
Dropdown list contains the students who have active Medicaid services in the School selected in the Campus toolbar. Select the desired student to add a new service log. |
Service Log Entries |
This lists displays the students who have service log entries as of the entered date. |
Medicaid Service Provided |
Selection indicates the service to which the log entry applies. Only those services entered on the student's Services tab are available for selection. |
Office Visit |
This field appears when the service to which the log applies is a Health or Medical related service. Then, information is based on the student's Health Office Visits Record that must be marked as complete in order to be selected. |
Provider |
Name of the person providing the service. |
Supervisor |
Name of the supervisor of the person providing the service. |
Service Date |
Indicates the date on which the service was provided. Dates are entered in mmddyy format or can be chosen by using the calendar icon. |
Start Time |
Indicates the time the service started, entered in HH:MM format (standard or military time is accepted). |
End Time |
Indicates the time the service ended, entered in HH:MM format (standard or military time is accepted). |
Service Units |
Total number of units provided due to this service. |
Group Size |
Entry indicates the service was provided as part of a group setting. The total number in attendance for that group activity is entered. |
Location (School) |
Selection indicates where the service was provided to the student. |
Transportation Start Location |
Text entry indicates where the student was picked up and transported to in order to receive the service. This could be the student's home, on-site facility, etc. This field displays when the Medicaid Service is transportation related. |
Transportation End Location |
Text entry indicates where the student was dropped off to receive the service. This field displays when the Medicaid Service is transportation related. |
Transportation Miles |
Total number of miles the student was transported as part of this service. This field displays when the Medicaid Service is transportation related. |
Notes and Progress |
Description of what occurred during the service and any progress the student is making should be noted. |
Bill Narrative |
Text that appears on the reports and when sending information to the Medicaid office. |
Omit from Billing |
When marked, indicates the service was not included on billing. |
Omit Reason |
When Omit from Billing is marked, this field displays and requires the entry of why the service was not included in billing. |
Add Batch Service Entries
- Verify the Date of service provided. This is defaulted to the current date.
- Select the Student to whom service was provided from the dropdown list. Once a student is selected, a Medicaid Service Log Detail appears.
- Select the Office Visit from the dropdown list.
- Select the Medicaid Service Provider from the dropdown list.
- Select the Provider from the dropdown list.
- Enter the Service date.
- Enter the Start Time and End Time of the service.
- Enter the Service Units provided.
- Enter the Group Size.
- Select the Location of the service from the dropdown list.
- Enter the Transportation Start Location in the text box.
- Enter the number of miles the student was transported in the Transportation Miles field.
- Enter the Transportation End Location in the text box.
- Enter information on the student’s progress in the Notes and Progress area.
- Enter a Comment about the Bill Narrative.
- Determine if this entry should be omitted from billing. If yes, mark the Omit from Billing checkbox.
- An Omit Reason text area will appear only if the checkbox is selected. Enter the reason the entry is being omitted from billing.
- Click the Save button when finished. The new service log will appear in date order (most recent date first) below the type of service provided.
Copy a Batch Service Log Entry
- Select the Service Log to copy from the list of options in the Service Log. A Medicaid Service Log Detail displays to the right.
- Click the Copy button. The existing service log will be copied and display empty fields for modification for the new entry.
- Click the Save button when finished.
