Fall CTE Upload (Montana)

Classic Path: MT State Reporting > MT Data Upload > Fall CTE

Search Terms: MT Data Upload

The Fall CTE Upload allow districts to import post-program Career and Technical (CTE) information used by the state of Montana to track and report this data.

Reporting Population and Business Rules 

  • Student must have a Primary, Partial, or Special Ed enrollment in the district that matches the school, district, and state IDs on the import.
  • The enrollment must be within a calendar that has the same end year as the end year on the enrollment.
  • Existing post-program information will not be overwritten.
    • Results file will indicate post-program data that differs from data in the file.
  • If there are multiple enrollments, update all enrollments within the selected calendars.

The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Fall CTE data.

Header Layout

Data Element

Description

Type, Format and Length

Record Type

The abbreviation for the type of file upload entered.  This will always report as CT.

Alphanumeric, 2 characters

Date

The most recent date a change was made on the file, or the date the file was generated.

Date field, 10 characters
MM/DD/YYYY

Time

The most recent time a change was made on the file, or the date the file was generated.

Time field, 8 characters
HH:MM:SS

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.

Alphanumeric, 5 characters 

Upload Layout

Data ElementDescriptionFormatGUI Path and Database LocationColumn

Record Type

Imports a value of "CT.”

CT

N/A

A

District Number

The unique system number assigned by the OPI. 

  • Must be 4 characters long
  • Zero padding required

If value is null, then error will occur

String

System Administration > Resources > District Information > State District Number


District.number

B

School Number

The unique school number assigned by the OPI. 

  • Must be 4 characters long
  • Zero padding required
If value is null, then error will occur
String

System Administration > Resources > School > State School Number


School.number

C

Calendar Number

The number assigned to a school's calendar. Each school has at least one calendar. Can be any number you assign. 


  • Needs to correspond with calendar set up in Calendar Extract
  • Needs to correspond with calendar set up in 3.1, field 4.
If value is null, then error will occur.
Numeric

System Administration > Calendar > Calendar > Calendar ID


Calendar.number

D

Student’s State ID

The unique statewide student ID. 

  • Must be nine digits, with no zero padding required
If value is null, then error will occur
Numeric

Census > People > Demographics > Student State ID


Person.stateID

E

Student’s Local ID

Student ID assigned by the school district. 

  • Allow any length between one and fifteen characters
  • Zero padding required
If value is null, then error will occur
String

Census > People > Demographics > Local Student Number


Person.studentNumber

F

Last Name

Legal last name of the student.


If left blank, must have tab.

String

Census > People > Demographics > Last Name


Identity.lastName

G

First Name

Legal first name of the student.


If left blank, must have tab.

String

Census > People > Demographics > First Name


Identity.firstName

H

CTE Concentrator

Student is a CTE Concentrator in a designated CTE Pathway. 


This field is NOT imported.

Y

N/A


I

Post-Program Status

Primary placement status of CTE Concentrator after completing their program.


Required


If value is null, then error will occur.

Value from the import will not overwrite existing value on Enrollment.


Accepted values: 

  • 01: Post-secondary Education or Training
  • 02: Employed
  • 03: Unemployed
  • 04: Military
  • 05: Not Known
  • 06: Other
  • 07: AmeriCorps, Peace Corps, or other National Service Organization
Numeric

Student Information > General > Enrollment > Post Program Status > Post Program Status


Enrollment.postGraduationStatus

J

Date Contacted

This indicates the date the student was contacted by the school to determine their post-graduation status. This date should be six months past graduation.


Required


If value is null, then error will occur.


Value from the import will not overwrite existing value on Enrollment
MM/DD/YYYY

Student Information > General > Enrollment > Post Program Status > Date Contacted


Enrollment.dateContacted

K

Year

The calendar end year for the reporting enrollment record. 


For example, 2021 would report for the 2020-2021 school year.


Required


Must match the end year for the calendar
Numeric

System Administration > Calendar > Calendar > End Year


Calendar.endYear

L