Classic Path: MT State Reporting > MT Data Upload > Fall CTE
Search Terms: MT Data Upload
The Fall CTE Upload allow districts to import post-program Career and Technical (CTE) information used by the state of Montana to track and report this data.
Reporting Population and Business Rules
- Student must have a Primary, Partial, or Special Ed enrollment in the district that matches the school, district, and state IDs on the import.
- The enrollment must be within a calendar that has the same end year as the end year on the enrollment.
- Existing post-program information will not be overwritten.
- Results file will indicate post-program data that differs from data in the file.
- If there are multiple enrollments, update all enrollments within the selected calendars.
The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Fall CTE data.
Header Layout
Data Element | Description | Type, Format and Length |
|---|---|---|
Record Type | The abbreviation for the type of file upload entered. This will always report as CT. | Alphanumeric, 2 characters |
Date | The most recent date a change was made on the file, or the date the file was generated. | Date field, 10 characters |
Time | The most recent time a change was made on the file, or the date the file was generated. | Time field, 8 characters |
Version | The most current version of the file interface specification and references to the application system. This field will always report as MT9.1. | Alphanumeric, 5 characters |
Upload Layout
| Data Element | Description | Format | GUI Path and Database Location | Column |
|---|---|---|---|---|
Record Type | Imports a value of "CT.” | CT | N/A | A |
District Number | The unique system number assigned by the OPI.
If value is null, then error will occur | String | System Administration > Resources > District Information > State District Number District.number | B |
School Number | The unique school number assigned by the OPI.
| String | System Administration > Resources > School > State School Number School.number | C |
Calendar Number | The number assigned to a school's calendar. Each school has at least one calendar. Can be any number you assign.
| Numeric | System Administration > Calendar > Calendar > Calendar ID Calendar.number | D |
Student’s State ID | The unique statewide student ID.
| Numeric | Census > People > Demographics > Student State ID Person.stateID | E |
Student’s Local ID | Student ID assigned by the school district.
| String | Census > People > Demographics > Local Student Number Person.studentNumber | F |
Last Name | Legal last name of the student. If left blank, must have tab. | String | Census > People > Demographics > Last Name Identity.lastName | G |
First Name | Legal first name of the student. If left blank, must have tab. | String | Census > People > Demographics > First Name Identity.firstName | H |
CTE Concentrator | Student is a CTE Concentrator in a designated CTE Pathway. This field is NOT imported. | Y | N/A | I |
Post-Program Status | Primary placement status of CTE Concentrator after completing their program. Required If value is null, then error will occur. Value from the import will not overwrite existing value on Enrollment. Accepted values:
| Numeric | Student Information > General > Enrollment > Post Program Status > Post Program Status Enrollment.postGraduationStatus | J |
Date Contacted | This indicates the date the student was contacted by the school to determine their post-graduation status. This date should be six months past graduation. Required If value is null, then error will occur. Value from the import will not overwrite existing value on Enrollment | MM/DD/YYYY | Student Information > General > Enrollment > Post Program Status > Date Contacted Enrollment.dateContacted | K |
Year | The calendar end year for the reporting enrollment record. For example, 2021 would report for the 2020-2021 school year. Required Must match the end year for the calendar | Numeric | System Administration > Calendar > Calendar > End Year Calendar.endYear | L |
