ELC Direct Upload to UC Extract (California)

Last Modified on 10/22/2022 10:14 am CDT

Classic View: CA State Reporting > ELC Direct Upload to UC

Search Terms: ELC Direct Upload

The Eligibility in the Local Context Extract allows submission of students in the top 15% of their class, as determined by the students' grade point average. Authorization for submission must be received by the student's parents/guardians to release this information.

There are five parts to the submission:

ELC Direct Upload to UC Report

Report Logic

Students are included in this report if:

  • Were enrolled in Grade 11 in the Reporting Year.
  • Have the ELC Eligible checkbox marked on the 11th grade enrollment record.
  • Have the ELC Assessment OK checkbox marked on the 11th grade enrollment record (used only for the Student Test Records).

Additional logic is used for the individual records, defined below.

School Demographic (SD) Record

  • Information reports for the selected calendar.
  • Calendars marked as state exclude are not reported.
  • TES reports for Grades 09, 10, 11 and 12.
  • ELC reports for Grade 11 only.

Student Demographic (01) Record

  • Students must have an active or ended enrollment record in Grade 11 (state grade level) in the reporting calendar.
  • Students must have the ELC Eligible checkbox marked on the 11th grade enrollment record.
  • Students marked as State Exclude, in a grade level marked as State Exclude or in a calendar marked as State Exclude do not report.

Student Course (02) Record

  • Courses report from the student's Transcript Course Records.
  • The grade level on the course may be 07-12.
  • Course records are grouped by year, starting with the earliest year first.

See the ELC Term Code for the calculation used in the extract.

Student Test (03) Record

  • When the student has the ELC Assessment OK checkbox marked on the 11th grade enrollment record, test records report for all assessments with the following state codes:
    • 108 - CAHSEE
    • 118 - PSAT
    • 131 - ACT
    • 133 - SAT Reasoning
    • 134 - SAT Subject
    • 135 - AP
    • 136 - IB
    • 142 - PLAN
    • 144 - EAP (Early Assessment Program)
    • CAASPP
  • Records report for all assessments with a Test Type of National Test and the ACT, PSAT, SAT or SAT 2 checkbox marked.
  • If the student does not have any appropriate assessments, a Student Test Record does not report.
  • When the student does NOT have the ELC Assessment OK checkbox marked on the 11th grade enrollment, no records report.

Student Immunization (04) Record

  • Reports only for students in Grade 12.
  • All immunizations records report for the student. Each shot of a particular vaccine reports in its own row.

Student Race/Ethnicity (05) Record

  • All race/ethnicity information reports for all students, one record per student.
  • When a student has more than five races/ethnicities selected, only the first 5 report.

Report Editor

Data Element

Description
Record Type

Indicates which record generates:

  • ELC - includes School Demographic (SD) record, one Student Demographic (01) record for each student, and multiple Student Course (02) records, as applicable, for each student, followed by a File Termination (FT) record.
  • TES - includes one School Demographic (SD) record, one Student Demographic (01) record for each student, and multiple Student Course (02), Student Test (03), Student Immunization (04) records as well as a Student Ethnicity Record (05), as applicable, for each student, followed by a File Termination (FT) record.

Format

Indicates how the extract will generate - State Format (txt), HTML or CSV.

Grading System

The grading scale used by the high school for an academic course.

Reported on the School Demographic Record

GPA Type

Selection determines which GPA type is used at the school. Options are:

  • 14: Overall (default selection) - Uses the unweighted GPA value from all courses in grades 7-12.
  • 99: Overall Weighted - Uses the weighted GPA value from all courses in grades 7-12.
  • 10: Academic 9-12 - Uses the unweighted GPA value from all courses in grades 9-12 with a check in CalGrant GPA.
  • 11: Academic 10-12 - Uses the unweighted GPA value from all courses in grades 10-12 with a check in CalGrant GPA.
  • 12: UC Approved Only - Uses the unweighted GPA value from all courses in grades 7-12 with a UC/CSU code.
  • 13: CSU 10-12 Weighted - Uses the weighted GPA value from all courses in grades 10-12 with a UC/CSU code.

Program Identifier

Identifies the high school program being submitted for processing and is reported on the School Demographic Record. Separate records are created for each program.

  • R - Regular (reports the name of the school)
  • M - Magnet (reports the Calendar Name)
  • S - Small Learning Community (Reports the Calendar Name)
  • O - Other (Reports the Calendar Name)

Authentication Key

Number assigned to the school when participating in the electronic submission process, assigned by the UC Processor. This key uniquely matches the ATP Code. Reported in the School Demographic Record.

Admin Contact First Name

First name of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Reported on the School Demographic Record.

Admin Contact Last Name

Last name of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Reported on the School Demographic Record.

Admin Contact Phone

Phone number of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Reported on the School Demographic Record.

Admin Contact Email

Email address of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Reported on the School Demographic Record.

Tech Contact same as Admin

If marked, indicates the administrative contact in the previous fields is the same as the technical contact that should be contacted for data validation assistance.

Tech Contact First Name

First name of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Reported on the School Demographic Record.

Tech Contact Last Name

Last name of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Reported on the School Demographic Record.

Tech Contact Phone

Phone number of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Reported on the School Demographic Record.

Tech Contact Email

Email address of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Reported on the School Demographic Record.

Calendar Type

The calendar type (session type) of the school for the current school year, the previous school year (Calendar Type Current Year Minus 1) and the school year before the previous school year (Calendar Type Current Year Minus 2). Reported on the School Demographic Record.

  • Q - Quarter
  • S - Semester
  • T - Trimester
  • F - Full

Block Scheduling

If marked, indicates the calendar is set up to use block scheduling.

School Year Start Month

The month of the calendar year that the current school year started. For year-round schools, the school year is presumed to begin on July 1. Separate start month fields exist for the Current Year, the previous year (Current Year minus 1), and the year before the previous year (Current Year minus 2). Reported on the School Demographic Record.

School Year End Month

The month of the calendar year that the current school year ended. For year-round schools, the school year is presumed to end on June 30. Separate end month fields exist for the Current Year, the previous year (Current Year minus 1), and the year before the previous year (Current Year minus 2). Reported on the School Demographic Record.

School Comment

Reports any text entered in the School Comment field. This can be used to identify issues with submitted data or pass information to UC to facilitate the handling of data. Reported on the School Demographic Record.

Ad hoc Filter

Select students to include on the extract by choosing an ad hoc filter from the dropdown list. This will only include those students in the filter, not all possible students.

Generate the Report

  1. Select the Format of the extract.
  2. Enter the type of Grading System used at the school.
  3. Select the GPA Type from the dropdown list.
  4. Select the Program Identifier from the dropdown list.
  5. Enter the Authentication Key.
  6. Enter the Admin Contact information in the appropriate fields.
  7. If the Tech Contact is the same as the Admin contact, mark that checkbox.
  8. If the Tech Contact is different than the Admin contact, enter the Tech Contact information in the appropriate fields.
  9. Select the Calendar Type, Block Scheduling information, and Start and End Month for the Current Year, Current Year Minus 1 and Current Year Minus 2.
  10. Enter a School Comment, if desired.
  11. Select an Ad hoc Filter from the dropdown list, if desired.
  12. Click the Generate Report button. The extract will display in the desired format.

 ELC Extract, HTML Format

Report Layout

The following are appended together to create the file name:

  • The descriptor: "EL" for ELC
  • The school ATP code
  • The letter "D"
  • The numeric representation of the date and time in CCYYMMDDhhmmss format. April 28, 2012 at 2:25:45 would report as 20120428022545
  • The extension ".txt"

School Demographic Record

Data Element

Description

Location

Record ID

Indicates the record being generated. Reports as SD.


Alphanumeric, 2 characters

Not dynamically stored

Layout Version

Technical specification record layout version. Reports as 2.2.


Numeric, 3 digits (X.X)

Not dynamically stored

Submission Type

Identifies the type of submission. Reports as EL.


Alphanumeric, 2 digits

Not dynamically stored

School Year

Reports the school year for the selected calendars.


Numeric, 9 digits (CCYY-CCYY)

System Administration > Calendar > Calendar > End Year


Calendar.endYear

SIS Type

Name of the student information system from where the data is pulled. Reports as Infinite Campus.


Alphanumeric, 40 characters

N/A

SIS Info

Lists any additional information about the SIS, including version number, database format, etc.

This field reports blank.

N/A

Extract Vendor Name

Reports the vendor name. Reports as Infinite Campus.


Alphanumeric, 40 characters

Not dynamically stored

Extract Vendor Phone

Lists the vendor phone number.

This field reports blank.

N/A

Program Identifier

Identifies the high school program being submitted for processing as chosen in the Report Editor. Separate records are created for each program.


R - Regular (reports the name of the school)


M - Magnet (reports the Calendar Name)


S - Small Learning Community (Reports the Calendar Name)


O - Other (Reports the Calendar Name)


Alphanumeric, 1 character

N/A

Physical School Name

ELC Record Type

Reports the name of the school selected in the Campus toolbar.


Alphanumeric, 100 characters

System Administration > Resources > School > Name


School.name

Program Name

TES Record Type

Reports the name of the program.


  • Regular - reports the name of the school
  • Magnet - reports the Calendar Name
  • Small Learning Community - Reports the Calendar Name
  • Other - Reports the Calendar Name

Alphanumeric, 100 characters

System Administration > Resources > School > Name


School.name

School ATP Code

Reports the American Testing Program Code (CEEB or SAT Code) that identifies the school within the United States.


Numeric, 6 digits

System Administration > Resources > School > CEEB Number


School.satNumber

Authentication Key

Number assigned to the school when participating in the electronic submission process, assigned by the UC Processor. 


This key uniquely matches the ATP Code. This key is entered on the Report Editor.


Alphanumeric, 15 characters

N/A

CDS Code

Reports the State District Number followed by the State School Number for the reporting calendar.


Numeric, 14 digits

System Administration > Resources > School > Number


District.number

System Administration > Resources > District Information > Number


School.number

Physical School Name

Reports the School Name of the reporting calendar.


Alphanumeric, 100 characters

System Administration > Resources > School > Name


School.name

School Address

Reports the school address of the reporting calendar.


Alphanumeric, 55 characters

System Administration > Resources > School > Physical Address


School.physicalAddress

School City

Reports the city location of the reporting calendar.


Alphanumeric, 30 characters

System Administration > Resources > School > City


School.city

School State

Reports the geographical state of the reporting calendar.


Alphanumeric, 2 characters

System Administration > Resources > School > State


School.state

School Zip

Reports the school zip code plus 4 of the reporting calendar.


Numeric, 5 or 9 digits

System Administration > Resources > School > Zip


School.zip

School Phone

Reports the school phone number for the reporting calendar.


Alphanumeric, 20 characters

System Administration > Resources > School > Phone


School.phone

School Fax

Reports the school fax number for the reporting calendar.


Alphanumeric, 20 characters

System Administration > Resources > School > Fax


School.fax

Admin Contact First Name

First name of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Entered on the Extract Editor.


Alphanumeric, 15 characters

N/A

Admin Contact Last Name

Last name of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Entered on the Extract Editor.


Alphanumeric, 25 characters

N/A

Admin Contact Phone

Phone number of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Entered on the Extract Editor.


Alphanumeric, 20 characters

N/A

Admin Contact Email

Email address of the individual administratively responsible for ensuring that the submission is completed by the deadline (counselor, principal, etc.). If UC has an academic question about the submissions, this is the individual who will be contacted.

Entered on the Extract Editor.


Alphanumeric, 50 characters

N/A.

Tech Contact First Name

First name of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Entered on the Extract Editor.


Alphanumeric, 15 characters

N/A

Tech Contact Last Name

Last name of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Entered on the Extract Editor.


Alphanumeric, 25 characters

N/A

Tech Contact Phone

Phone number of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Entered on the Extract Editor.


Alphanumeric, 20 characters

N/A

Tech Contact Email

Email address of the individual responsible for maintaining the SIS against which the extract is run, to be contacted for assistance should there be data extraction or validation errors.

If Tech Contact is Same as Admin is marked on the editor, the Admin Contact First Name reports.

Entered on the Extract Editor.


Alphanumeric, 50 characters

N/A

Number Transcripts

Reports the number of Student Demographic (01 Record) records in the extract file.


Numeric, 4 digits

Calculated at extraction

Carnegie Unit Conversion Factor

Number of local SIS credits that equate to one full academic year of instruction. This helps UC decode the student's academic record. Reports the value in Unite per Course Year.


Numeric, 6 digits

System Administration > Resources > District Information > Units per Year


Customdistrict.UnitsPerYes

Grading System

The grading scale used by the high school for an academic course.

Entered on the Extract Editor.


Alphanumeric, 50 characters

N/A

Cal Type CY

The calendar type (session type) of the school for the current school year. Entered on the Extract Editor.


Q - Quarter

S - Semester

T - Trimester

F - Full


Alphabetic, 1 character

N/A

School Year Start Month CY

The month of the calendar year that the current school year started. For year-round schools, the school year is presumed to begin on July 1.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

School Year End Month CY

The month of the calendar year that the current school year ended. For year-round schools, the school year is presumed to end on June 30.

Entered on the Extract Editor.


Numeric 2 digits

N/A

Cal Type CY-1

The calendar type (session type) of the school for the current school year minus 1. Entered on the Extract Editor.


Q - Quarter

S - Semester

T - Trimester

F - Full


Alphabetic, 1 character

N/A

School Year Start Month CY-1

The month of the calendar year that the current school year minus 1 started. For year-round schools, the school year is presumed to begin on July 1.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

School Year End Month CY-1

The month of the calendar year that the current school year ended minus 1. For year-round schools, the school year is presumed to end on June 30.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

Cal Type CY-2

The calendar type (session type) of the school for the current school year minus 2. Entered on the Extract Editor.


Q - Quarter

S - Semester

T - Trimester

F - Full


Alphabetic 1, character

N/A

School Year Start Month CY-2

The month of the calendar year that the current school year minus 2 started. For year-round schools, the school year is presumed to begin on July 1.

Entered on the Extract Editor.

N/A

School Year End Month CY-2

The month of the calendar year that the current school year ended minus 2. For year-round schools, the school year is presumed to end on June 30.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

Cal Type CY-3

The calendar type (session type) of the school for the current school year minus 3. Entered on the Extract Editor.


Q - Quarter

S - Semester

T - Trimester

F - Full


Alphabetic 1, character

N/A

School Year Start Month CY-3

The month of the calendar year that the current school year minus 3 started. For year-round schools, the school year is presumed to begin on July 1.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

School Year End Month CY-3

The month of the calendar year that the current school year ended minus 3. For year-round schools, the school year is presumed to end on June 30.

Entered on the Extract Editor.


Numeric, 2 digits

N/A

Program Enrollment 9

Program Enrollment 10

Program Enrollment 11

Program Enrollment 12

When TES is selected as the Record Type, the number of students enrolled in 9th-12th grade for the program type identified in the SD Record report. 
 

When ELC is selected as the Record Type, Students in Grade 11 for the program type identified in the SD Record report.

 

This field reports blank.


Numeric, 4 digits

N/A

Doorways Matching Course Name 

TLS Record Type

Denotes which of the three course names denoted in the 02 record is the field that the school uses when matching to UC's Doorways database of UC-approved courses. This is usually the course name used on a printed transcript.


Numeric, 1 digit

Scheduling > Courses > Course > Name


Course.name

CMP Matching Course Name

ELC Record Type

Denotes which of the three course names denoted in the 02 record is the field that the school uses when matching to UC's Doorways database of UC-approved courses. 


This is usually the course name used on a printed transcript.


Numeric, 1 digit

Scheduling > Course > Course Name


Course.name

School Comment

Reports any text entered in the School Comment field on the extract editor. This can be used to identify issues with submitted data or pass information to UC to facilitate the handling of data.


Alphanumeric, 300 characters

N/A

Extract Date

Date the extract occurred from the local SIS.


Date field, 8 characters (CCYYMMDD)

N/A

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A

Student Demographic (01) Record

Data Element

Description

Location

Record ID

Indicates the record that will report. Reports as 01.


Numeric, 2 digits

N/A

Program Name

TES Record Type

Reports the School Name or the Calendar Name being uploaded.

If the student belongs to a Magnet, Small Learning Community or Other program, the unique program name (identical to the Program Name reported in the School Demographic record) is reported. Otherwise, the Physical School Name found in the School Demographic record is reported.


Alphanumeric, 100 characters

System Administration > Resources > School > Name


School.name

Physical School Name

ELC Record Type

 Reports the name of the school selected in the Campus toolbar.

Alphanumeric, 100 characters
 System Administration > Resources > School > Name

School.name

School ATP Code

Reports the CEEB number from the reporting calendar.


Numeric, 6 digits

System Administration > Resources > School > CEEB Number


School.satNumber

Student ID

Reports the student's local identification number that was assigned by the school or district.


Alphanumeric, 30 characters

Census > People > Demographics > Person Identifiers > Local Student Number


Student.number

CA State Student ID

Reports the state-assigned identification number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

SSN

Student's Social Security number. Reports blank. 


Numeric, 9 digits

Census > People > Demographics > Person Information > Soc Sec Num


Person.SSN

UC Application ID

Student's UC Application ID number. Reports blank.


Numeric, 7 digits

N/A

CSU Application ID

Student's CSU Application ID Number. Reports blank.


Numeric, 9 digits

N/A

First Name

Student's first name.


Alphanumeric, 35 characters

Census > People > Demographics > Person Information > First Name


Identity.firstName

Middle Name

Student's middle name.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > Middle Name


Identity.middleName

Last Name

Student's last name.


Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName

Address 1

Student's home address. Reports the first 55 characters and spaces of the Number, Street Name, Street Type and Direction.

The most recent active Primary Address is reported.


Alphanumeric, 55 characters

Census > Households > Address


Address.number
Address.name
Address.type
Address.direction

Address 2

Reports the remaining information of the student's Primary Address.


Alphanumeric, 55 characters

Census > Households > Address


Address.number
Address.name
Address.type
Address.direction
Address.aptNumber

City

Reports the resident city of the student.


Alphanumeric, 35 characters

Census > Household > Address > City


Address.city

State

Reports the state in which the household resides.


Alphanumeric, 2 characters

Census > Household > Address > State


Address.state

Zip

Reports the zip code of the household.


Numeric, 9 digits

Census > Household > Address > Zip


Address.zip

Phone

Reports the student's household phone number.


Numeric, 20 digits

Census > Household > Contact Information > Phone


Contact.phone

DOB

Student's birth date.


Date field, 8 characters

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

Gender

Reports the student's gender.


Alphanumeric, 1 character (M or F)

Census > People > Demographics > Person Information > Gender


Identity.gender

Grade Level

Reports the student's grade level of enrollment. Reports '11'.


Numeric, 2 digits

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade

Local Ethnicity

Reports the student's race/ethnicity. Used only for UC research purposes. Reports blank.


Alphanumeric, 50 characters

N/A

CBEDS Ethnicity

Reports the student's state race/ethnicity. If not populated, reports blank. Used only for UC research purposes.


Numeric, 3 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.race/Ethnicity

Grad Date

Reports the year and month in the Diploma Date if populated. If not populated, reports blank.


Date field, 6 characters (CCYYMM)

Student Information > General > Graduation > Diploma Date


Graduation.diplomaDate

GPA Type

Code for the GPA calculation type selected in the extract editor.


Numeric, 2 digits

N/A

GPA

Reports the student's Grade Point Average calculated to three decimal places according to the value selected in the editor. Courses with a GPA weight of zero are not used in the calculation.


Numeric, 5 digits (N.NNN)

N/A

Rank

Reports the student's class rank. Students must be in the 11th grade at the end of their most recent primary enrollment in the reporting calendar.


Numeric, 4 digits

N/A

Meal Status Type

Data not reported

N/A

Lote Cert Source

Data not reported

N/A

Language Code

Data not reported

N/A

Transcript Note

Data not reported

N/A

EOR

End of Record Terminator. Reports *.


Alphanumeric, 1 character

N/A

Student Course Record

Data Element

Description

Location

Record ID

Indicates the record that will report. Reports as 02.


Numeric, 2 digits

N/A

Grade Level

Indicates the student's grade level of enrollment at the time of the course.


Numeric, 2 digits

Student Information > General > Transcript > Transcript Course Editor > Grade


Transcript.grade

School Attended

Reports the name of the institution where the course was taken. If School Name is not populated on the student's transcript, value reports the name of the reporting school.


Alphanumeric, 100 characters

Student Information > General > Transcript > Transcript Course Editor > School Name


TranscriptCourse.schoolName

ATP Code

American Testing Program code that identifies the school where the course was taken. If the school name on the course is a school in the reporting district, the CEEB code for that school reports. Otherwise, a blank value is reported.


Numeric, 6 digits

System Administration > Resources > School > School Detail > CEEB Number


School.satNumber

CDS Code

County-District-School ID Number of the institution where the course was taken. Reports the district number and school number from the Transcript Course Record if both are populated. Otherwise, a blank value is reported.


Numeric, 14 digits

Student Information > General > Transcript > Transcript Course Editor > District Number, School Number


TranscriptCourse.districtNumber

TranscriptCourse.schoolNumber

School Year

Reports the school year from the transcript course record. A course taken in the 2011-12 school year reports as 2011-12.


Numeric, 7 digits (CCYY-YY)

Student Information > General > Transcript > Transcript Course Editor > School Year


TranscriptCourse.schoolYear

Course Date

Reports the Term End Date if populated. Otherwise, a blank value is reported.


Numeric, 6 digits (CCYYMM)

Student Information > General > Transcript > Transcript Course Editor > Term End Date


TranscriptCourse.termEndDate

Term

Calculated based on the ELC-Term-Code Calculation worksheet. See the Student Course Record Report Logic for more information.

The calculation uses the actual term, calendar terms, summer school and calendar type from the Transcript Course Record.


Numeric, 2 digits

N/A

Block Schedule

Reports Yes or No based on the selection of Block Scheduling on the Extract Editor.

  • If the school year equals the reporting year and Block Scheduling Current Year is marked, reports Y.
  • If the school year equals the year before the reporting year and Block Scheduling Current Year minus 1 is marked, reports Y.
  • If the school year equals two years before the reporting year and Block Scheduling Current Year minus 2 is marked, reports Y.
  • Otherwise, reports N.

Alphabetic, 1 character (Y or N)

N/A

Work In Progress

Indicates if the current course work is in progress. Since the ELC Extract only reports final grades, value always reports as N.


Alphabetic, 1 character

N/A

Local Course ID

Reports the Course Number from the Transcript Course Record.


Alphanumeric, 25 characters

Student Information > General > Transcript > Transcript Course Editor > Course Number


TranscriptCourse.CourseNumber

Local Course Name 1

Reports the Course Name from the Transcript Course Record.


Alphanumeric, 50 characters

Student Information > General > Transcript > Transcript Course Editor > Course Name


TranscriptCourse.CourseName

Local Course Name 2

Reports an alternate course name. Field reports blank.


Alphanumeric, 50 characters

N/A

Local Course Name 3

Reports an alternate course name. Field reports blank.


Alphanumeric, 50 characters

N/A

Academic Indicator

Indicates the level of work that is reflected in the course as determined by the school (e.g., H for Honors).


Alphanumeric, 2 characters

Student Information > General > Transcript > Transcript Course Editor > Academic Level


TranscriptCourse.honorsCode

Col Prep Indicator

College Preparatory indicator as determined by the school or A-G Subject Area.


Alphanumeric, 2 characters

Student Information > General > Transcript > Transcript Course Editor > UC/CSU Code


TranscriptCourse.collegeCode

Credits Atmpt

Number of credit hours attempted for the course.


Numeric, 5 digits (NN.NNN)

Student Information > General > Transcript > Transcript Credit > Attempted


TranscriptCourse.creditsAttempted

Credits Earned

Number of credit hours earned for the course.


Numeric, 5 digits (NN.NNN)

Student Information > General > Transcript > Transcript Credit > Earned


TranscriptCourse.creditsEarned

Course Grade

Reports the current score awarded to the student for the final grade.


Alphanumeric, 3 characters

Student Information > General > Transcript > Transcript Course > Current Score


TranscriptCourse.score

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A

ELC Term Code Calculation

Code

Actual Term

Calendar Terms

Calendar Type

Summer School

Q1

1

4

4 or blank

not checked

Q2

2

4

4 or blank

not checked

Q3

3

4

4 or blank

not checked

Q4

4

4

4 or blank

not checked

QS1

1

4

4 or blank

checked

QS2

2

4

4 or blank

checked

T1

1

3

5 or blank

not checked

T2

2

3

5 or blank

not checked

T3

3

3

5 or blank

not checked

TS1

1

3

5 or blank

checked

TS2

2

3

5 or blank

checked

S1

1

2

6 or blank

not checked

S2

2

2

6 or blank

not checked

SS1

1

2

6 or blank

checked

SS2

1

1

6 or blank

checked

F

1

1

7 or blank

not checked

FS1

1

1

7 or blank

checked

FS2

2

1

7 or blank

checked

CS1

1

2

0

not checked

CS2

2

2

0

not checked

CSS1

1

2

0

checked

CSS2

2

2

0

checked

CQ1

1

4

1

not checked

CQ2

2

4

1

not checked

CQ3

3

4

1

not checked

CQ4

4

4

1

not checked

CQS1

1

4

1

checked

CQS2

1

4

1

checked

Student Test Record

Reports for TES Record Type Only.

Data Element

Description

Location

Record ID

Indicates the record that will report. Reports as 03.


Numeric, 2 digits

N/A

Test Type

Reports the name of the test.

If Test State Code is:

  • 108, reports CAHSEE
  • 118, reports PSAT
  • 131, reports ACT
  • 133, reports SAT REASONING
  • 134, reports SAT SUBJECT
  • 135, reports AP
  • 136, reports IB
  • 142, reports PLAN
  • 144, reports EAP

If Test Type is National Test:

  • ACT, reports ACT
  • PSAT, reports PSAT
  • SAT, reports SAT REASONING
  • SAT 2, reports SAT SUBJECT

Alphanumeric, 15 characters

Assessment > Test Setup > Test Detail > Name


Test.stateCode

Test Date

Reports the date the test was administered.


Date field, 8 characters (CCYYMMDD)

Student Information > General > Assessment > Test Score Detail > Test Date


TestScore.Date

Subtest Name

Reports the name of the subtest.


Alphanumeric, 60 characters

Assessment > Test Setup > Test Detail > Subject


Test.type

Test Score

Reports the score awarded to the student.


Alphanumeric, 10 characters

Student Information > General > Assessment > Test Score Detail > Scale Score


TestScore.ScaleScore

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A


Student Immunization Record

Reports for TES Record Type Only.

Data Element Description Location
Record ID Indicates the record that will report. Reports as 04.

Numeric, 2 digits
 N/A
Immunization Type

Reports the name of the immunization, as follows:

  • Report 1 for Polio (OPV/IPV)
  • Report 2 for DTP/Dtap/DT/Td
  • Report 3 for MMR (Measles/Mumps/Rubella)
  • Report 4 for HIB Meningitis
  • Report 5 for Hepatitis B
  • Report 6 for Varicella
  • Report 7 for TB
  • Report 9 for Other

Numeric, 1 digit

 Student Information > Health > Immunizations

Vaccine.name
Other Immunization Type Reports any other immunization data for the student not reported above.

Numeric, 1 digit
 Student Information > Health > Immunizations

Vaccine.name
Immunization Date Reports the date of the immunizations entered.

Date format, 8 characters (CCYYMMDD)


 Student Information > Health > Immunizations

Vaccine.date
Immunization Status

Reports the status of the immunization, as follows:

  • Reports 1 for First Inoculation (First Entered Immunization of the kind)
  • Reports 2 for Second dose
  • Reports 3 for Third dose
  • Reports 4 for Fourth dose
  • Reports 5 for Fifth dose
  • Reports 6 for Sixth dose
  • Reports 7 for Seventh dose
  • Reports 8 for Eighth dose
  • Reports 9 for Ninth dose
  • Reports 10 if the student has a medical Exemption
  • Reports 11 if the student has a personal Exemption
  • Reports 12 of the student has a religious Exemption 
  • Reports 13 if the student had the disease
  • Reports 14 if the student has NOT had the disease (only if there are no Immunizations)

 Numeric, 2 digits

 Student Information > Health > Immunizations

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A

Student Ethnicity Record

Reports for TES Record Type Only

Data Element Description Location

Record ID

Indicates the record that will report. Reports as 05.


Numeric, 2 digits

N/A
Student Hispanic Ethnicity If the "Is the individual Hispanic/Latino?" value is Yes, reports Y; otherwise, reports N.

Alphanumeric, 1 character
 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Student Race Code 1

Reports a three-digit race code, as follows:

  • Report 100 for American Indian or Alaska Native
  • Report 201 for Chinese
  • Report 202 for Japanese
  • Report 203 for Korean
  • Report 204 for Vietnamese
  • Report 205 for Asian Indian
  • Report 206 for Laotian
  • Report 207 for Cambodian
  • Report 208 for Hmong
  • Report 299 for Other Asian
  • Report 301 for Hawaiian
  • Report 302 for Guamanian
  • Report 303 for Samoan
  • Report 304 for Tahitian
  • Report 399 for Other Pacific Islander
  • Report 400 for Filipino
  • Report 500 for Hispanic/Latino
  • Report 600 for Black/African American
  • Report 700 for White (Not Hispanic)
  • Report 999 for Declined to State

Numeric, 3 digits

 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Student Race Code 2

Reports a three-digit race code, as follows:

  • Report 100 for American Indian or Alaska Native
  • Report 201 for Chinese
  • Report 202 for Japanese
  • Report 203 for Korean
  • Report 204 for Vietnamese
  • Report 205 for Asian Indian
  • Report 206 for Laotian
  • Report 207 for Cambodian
  • Report 208 for Hmong
  • Report 299 for Other Asian
  • Report 301 for Hawaiian
  • Report 302 for Guamanian
  • Report 303 for Samoan
  • Report 304 for Tahitian
  • Report 399 for Other Pacific Islander
  • Report 400 for Filipino
  • Report 500 for Hispanic/Latino
  • Report 600 for Black/African American
  • Report 700 for White (Not Hispanic)
  • Report 999 for Declined to State

Numeric, 3 digits

 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Student Race Code 3

Reports a three-digit race code, as follows:

  • Report 100 for American Indian or
  •  Alaska Native
  • Report 201 for Chinese
  • Report 202 for Japanese
  • Report 203 for Korean
  • Report 204 for Vietnamese
  • Report 205 for Asian Indian
  • Report 206 for Laotian
  • Report 207 for Cambodian
  • Report 208 for Hmong
  • Report 299 for Other Asian
  • Report 301 for Hawaiian
  • Report 302 for Guamanian
  • Report 303 for Samoan
  • Report 304 for Tahitian
  • Report 399 for Other Pacific Islander
  • Report 400 for Filipino
  • Report 500 for Hispanic/Latino
  • Report 600 for Black/African American
  • Report 700 for White (Not Hispanic)
  • Report 999 for Declined to State

Numeric, 3 digits

 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Student Race Code 4

Reports a three-digit race code, as follows:

  • Report 100 for American Indian or Alaska Native
  • Report 201 for Chinese
  • Report 202 for Japanese
  • Report 203 for Korean
  • Report 204 for Vietnamese
  • Report 205 for Asian Indian
  • Report 206 for Laotian
  • Report 207 for Cambodian
  • Report 208 for Hmong
  • Report 299 for Other Asian
  • Report 301 for Hawaiian
  • Report 302 for Guamanian
  • Report 303 for Samoan
  • Report 304 for Tahitian
  • Report 399 for Other Pacific Islander
  • Report 400 for Filipino
  • Report 500 for Hispanic/Latino
  • Report 600 for Black/African American
  • Report 700 for White (Not Hispanic)
  • Report 999 for Declined to State

Numeric, 3 digits

 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Student Race Code 5

Reports a three-digit race code, as follows:

  • Report 100 for American Indian or Alaska Native
  • Report 201 for Chinese
  • Report 202 for Japanese
  • Report 203 for Korean
  • Report 204 for Vietnamese
  • Report 205 for Asian Indian
  • Report 206 for Laotian
  • Report 207 for Cambodian
  • Report 208 for Hmong
  • Report 299 for Other Asian
  • Report 301 for Hawaiian
  • Report 302 for Guamanian
  • Report 303 for Samoan
  • Report 304 for Tahitian
  • Report 399 for Other Pacific Islander
  • Report 400 for Filipino
  • Report 500 for Hispanic/Latino
  • Report 600 for Black/African American
  • Report 700 for White (Not Hispanic)
  • Report 999 for Declined to State

Numeric, 3 digits

 Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A

File Termination Record

Data Element

Description

Location

Record ID

Indicates the record that will report. Reports as FT.


Alphanumeric, 2 characters

N/A

EOR

End of Record Terminator. Reports *.


Text field, 1 character

N/A

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