Program Participation Extract (Montana)

PATH: MT State Reporting > MT Extracts > Extract Type > Program Participation

Search Term: MT Extracts

The Program Participation Extract reports information on student program participation.

Image 1: Montana Program Participation Extract

The extract can be generated in the following formats:

  • State Format (TSV)
  • HTML
  • CSV
  • XML

Use the State Format when all data has been reviewed for accuracy and information is ready to be uploaded. Use one of the other formats for data review and testing. 

Image 2: Example of LEP Extract - HTML Format

Generating the Program Participation Extract

  1. Select the Program Participation option from the Extract Type dropdown list.
  2. Select the desired Format.
  3. Choose the desired calendars from the Calendar list. 
  4. Click the Generate Report button. The extract will display in a new window in the selected format. 

Program Participation - Header Layout

Data Element

Description

Location

Record Type

The abbreviation for the type of file extract generated.  This will always report as PP.


Alphanumeric, 2 characters

Not dynamically stored

Date

The most recent date the file was generated.


Date field, 10 characters
MM/DD/YYYY

Not dynamically stored

Time

The most recent time the file was generated.


Time field, 8 characters
HH:MM:SS

Not dynamically stored

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.


Alphanumeric, 5 characters

Not dynamically stored

Program Participation Extract Layout

Data Element

Description

Campus Interface

Record Type

Always reports a value of "PP" which stands for Program Proficiency.


Alphanumeric, 2 characters

N/A

District Number Unique identifier assigned to the district by the OPI.

String, 4 digits
Number is zero padded when necessary.

System Administration > Resources > District Information > State District Number

District.number
School Number A unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled.

Numeric, 4 digits
System Administration > Resources > School > School Number

School.number
Calendar Number A unique system number that identifies the calendar(s) chosen on the extract editor.

Numeric, 1-3 digits
Student Administration > Calendar > Calendar > Calendar Info

Calendar.number
Student's State ID The reporting student's unique 9-digit statewide student ID number.

String, 9 characters
Number is zero padded when necessary.

Census > People > Demographics > Student State ID

Person.stateID
Student's Local ID Unique student ID number assigned by the school of enrollment.

Numeric, 15 digits
Census > People > Demographics > Person Identifiers > Student ID

Person.studentID
Last Name The reporting student's legal last name.

Alphanumeric, 40 characters
Census > People > Demographics > Last Name

Person.lastName
First Name The reporting student's legal first name.

Alphanumeric, 35 characters
Census > People > Demographics > First Name

Person.firstName
Section 504 Indicates the student is part of a Section 504 plan.

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Section 504

Enrollment.section504
Title I Participation Indicates the student participates in a Title I program. If the student reports a value of Y, the student must have at least one instructional service marked.

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Title 1

Enrollment.title1
Title I Reading

Indicates the student is receiving services in a Title I Reading program.

The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Instructional Services > Reading Lang Arts

Enrollment.title1Reading
Title I Math

Indicates the student is receiving services in a Title I Math program.

The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Instructional Services > Math

Enrollment.title1Math
Title I Science

Indicates the student is receiving services in a Title I Science program.

The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Instructional Services > Science

Enrollment.title1Science
Title I Social Sciences

Indicates the student is receiving services in a Title I Social Sciences program.


The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Instructional Services > Social Sciences

Enrollment.title1Civics
Title I Vocational/Career

Indicates the student is receiving services in a Title I Vocational/Career program.


The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Instructional Services > Vocational/Career

Enrollment.title1Career
Title I Instructional Other

Indicates the student is receiving services in a Title I Target Assistance Program in an Instructional program that is a component of a Title I program and is not defined as any other instructional program listed.


The Title I field must report Y.


1 character, Y or N

Title I Health

Indicates the student is receiving services in a Title I Health program.


The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Support Services > Health, Dental and Eye Care

Enrollment.title1Health
Title I Guidance/Advocacy

Indicates the student is receiving services in a Title I Guidance/Advocacy program.


The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Support Services > Guidance/Advocacy

Enrollment.title1Counseling
Title I Support Other

Indicates the student is receiving services in a Title I Target Assistance Program in a Support program that is a component of a Title I program that is not defined as any other support program listed.


The Title I field must report Y.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Support Services > Other

Enrollment.title1ServicesOther
Title I Part A Neglected Indicates the student is considered Title I Part A Neglected

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Title 1 Part A Neglected

Enrollment.neglected
Title I Part D Delinquent Indicates the student is considered Title I Part D Delinquent.

2 string characters
Student Information > General > Enrollments Tab > State Reporting Fields > Title I Part D Delinquent

EnrollmentMT.delinquent
Foreign Exchange

Indicates the student is a foreign exchange student.


A student marked Foreign Exchange cannot be marked as an Immigrant.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Foreign Exchange

Enrollment.foreignStudent
Gifted and Talented Evaluated
Indicates the student has been evaluated for gifted/talented.

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Gifted and Talented Evaluated

Enrollment.giftedTalentedEval
Gifted and Talented Identified
Indicates the student is considered gifted/talented.

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Gifted/Talented Identified

Enrollment.giftedTalented
Homeless Indicates the student is considered homeless. A student is homeless if they lack a fixed, regular and adequate nighttime residence.

1 character, Y or N
Student Information > General > Enrollments Tab > State Reporting Fields > Homeless

Enrollment.homeless
Homeless Night Time Residence

Indicates the type of nighttime residence for the homeless student.


If Homeless reports as null, this field will also report as null.


String, 2 characters

Student Information > General > Enrollments Tab > State Reporting Fields > Homeless Night Time Residence

Enrollment.homelessResidence
Unaccompanied Youth

Indicates if the student is not in the physical custody of a parent or guardian.


If Homeless reports as null, this field will also report as null.


1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Unaccompanied Youth

Enrollment.unaccompaniedYouth
Immigrant

Indicates the student is considered an immigrant.

  • Students marked as a Foreign Exchange student cannot be marked as an Immigrant.

1 character, Y or N

Student Information > General > Enrollments Tab > State Reporting Fields > Immigrant

Enrollment.immigrant
Immigrant Date Entered US School

The date the student first enrolled in a US school.

  • This date is required if the student is marked Immigrant.
  • This date cannot take place in the future.
  • The date must be less than 4 years from today's date.

Date field, 10 characters

MM/DD/YYYY

Student Information > General > Enrollments Tab > State Reporting Fields > Date Immigrant Entered US School

Enrollment.immigrantDate
Military Connected Status

Indicates if the student is a dependent of a member of the U.S. Armed Services.

Reported values include:

  • 1: The United State Military (Army, Navy, Air Force, Marines, or Coast Guard)
  • 2: Active Duty National Guard
  • 3: Active Duty Reserve Force of the US Military
  • 4: Transitioning out of Active Duty to National Guard or Reserve

Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Military Connected Status

Enrollment.militaryConnectedStatus
Twenty First Century Exports the student's Twenty First Century value.

1 character, Y or N
Student Information > General > Enrollment

Enrollment.twentyFirstCentury
Year The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year.

String, 4 characters
System Administration > Calendar > School Years > End Year

Calendar.endYear