This information is specific to state-level users in South Dakota.

PATH: SD State Reporting > Fall Enrollment Census Count

The Fall Enrollment Census Count is only available on the South Dakota State Edition. This report gathers student demographic and enrollment data for use in statistical comparisons, federal reporting and grant allocation.

Image 1: Fall Enrollment Census Count Editor (State Edition)

Report Logic

The following report logic applies to the Fall Enrollment Census Count

One record is reported for each enrollment. A student with multiple enrollments in the same school year, will have multiple records reported.
All students enrolled on the last Friday of September will appear on the report.
The following will automatically be excluded from appearing on the extract
- Calendars Excluded
  1. Schools designated as Home School (State School Number = 99): System Administration> Resources> State School Number = 99
  2. Calendars marked as Exclude: System Administration> Calendar> Calendar> Calendar> Exclude
- Students Excluded
  1. Student’s not enrolled as of the last calendar Friday in September (i.e 2009- 9/25/2009, 2010- 9/24/2010)
  2. Percent enrolled equal to or less than 49%: Student Information> General> Enrollments> State Reporting Fields> Percent enrolled = 49 or less than 49.
  3. Student’s marked as State Exclude: Student Information> General> Enrollments> State Reporting Fields> State Exclude

Report Editor

The following table defines the fields available on the Fall Enrollment Census Count Editor.

Editor Field	Description
Extract Format	The format in which the report will generate. Options include: State Format (CSV), used when submitting reports to the state. State Format (TSV), used when submitting reports to the state. HTML format, used for data review and verification
Calendar(s)	The calendar(s) from which data is pulled for the report. The calendars that are available for selection depend on the District selected in the Campus Toolbar. If All Districts is selected in the toolbar, this field will become a checkbox indicating that All Calendars are selected.

Editor Field

Description

Extract Format

The format in which the report will generate. Options include:

State Format (CSV), used when submitting reports to the state.
State Format (TSV), used when submitting reports to the state.
HTML format, used for data review and verification

Calendar(s)

The calendar(s) from which data is pulled for the report. The calendars that are available for selection depend on the District selected in the Campus Toolbar. If All Districts is selected in the toolbar, this field will become a checkbox indicating that All Calendars are selected.

Generating the Report

Select the Format in which the extract should generate.
Select the Calendar(s) to be included in the report.
Click Generate Extract to generate the report in the desired format.

Image 2: Fall Enrollment Census Count - State Format (CSV)

Image 3: Fall Enrollment Census Count - State Format (TSV)

Image 4: Fall Enrollment Census Count - HTML

Fall Enrollment Census Count Layout

Element Name	Description	Type, Format and Length	Campus Database	Campus Interface
PersonID	Student's person ID.	Numeric, 6 digits	identity.personID	Census > People > Demographics > Person Identifiers > Person ID
StudentNumber	The unique student identification number maintained by the district.	Numeric, 9 digits	person. studentNumber	Census > People > Demographics > Person Identifiers > Local Student Number
StateID	The unique student identification number assigned and maintained by the state Department of Education.	Numeric, 9 digits	person.stateID	Census > People > Demographics > Person Identifiers > Student State ID
StudentName	Student's legal last, first and middle name.	Alphanumeric, 50 characters	identity.lastName identity.firstName identity.middleName	Census > People > Demographics > Last Name, First Name, Middle Name
Gender	The classification of the student as male or female.	Alphanumeric, 1 character M or F	identity.gender	Census > People > Demographics > Gender
Birthdate	The student's date of birth.	Date field, 10 characters MM/DD/YYYY	identity.birthDate	Census > People > Demographics > Birth Date
RaceEthnicity	The student's identified Race/Ethnicity. See options in the Race/Ethnicity Options table following.	Alphanumeric, 2 characters	identity. raceEthinicity	Census > People > Demographics > Race/ Ethnicity
SchoolNumber	The state-assigned school identification number.	Numeric, 2 digits	school.number	System Administration > Resources > School > State School Number
SchoolName	The name of the school in which the student is enrolled.	Alphanumeric, 40 characters	school.name	System Administration > Resources > School > Name
DistrictNumber	The state-assigned district identification number.	Numeric, 5 digits	district.number	System Administration > Resources > District Information > District Number
DistrictName	The name of the district in which the student is enrolled.	Alphanumeric, 50 characters	district.name	System Administration > Resources > District Information > District Name
StateGradeLevel	The grade in which the student is enrolled.	Alphanumeric 2 charactesr	enrollment.grade	Student Information > General > Enrollments > Grade
EnrollmentStartDate	The date on which the student began enrollment.	Date field, 10 characters MM/DD/YYYY	enrollment.startDate	Student Information > General > Enrollments > Start Date
EnrollmentEndDate	The last day on which the student was enrolled.	Date field, 10 characters MM/DD/YYYY	enrollment.endDate	Student Information > General > Enrollments > End Date
ResidentDistrictNumber	The number of the district in which the student resides.	Numeric, 5 digits	enrollmentSD. residentDistrict	Student Information > General > Enrollments > State Reporting Fields > Resident District
ResidentDistrictName	The name of the district in which the student resides.	Alphanumeric, 50 characters	enrollmentSD. residentDistrict	Student Information > General > Enrollments > State Reporting Fields > Resident District
AttendingDistrictNumber	The number of the district which the student attends.	Numeric, 5 digits	enrollmentSD. servingDistrict	Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District
AttendingDistrictName	The name of the district which the student attends.	Alphanumeric, 50 characters	enrollmentSD. servingDistrict	Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District
StateFundingCode	The status of the student's enrollment. See options in the Enrollment Status Options table following. If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T and W are available.	Alphanumeric, 1 character	enrollment. stateFundingCode	Student Information > General > Enrollments > State Reporting Fields > Enrollment Status
StateFundingDescription	The description attached to the code of the student's enrollments. See options in the Enrollment Status Options table following.	Alphanumeric, 35 characters	enrollment. stateFundingCode	Student Information > General > Enrollments > State Reporting Fields > Enrollment Status
PercentEnrolled	The percentage of time the students spends in this enrollments. An enrollment must be greater than 49% to be included in the report.	Numeric, 3 digits	enrollment. percentEnrolled	Student Information > General > Enrollments > State Reporting Fields > Percent Enrolled
Migrant	Indicates if student is a migrant.	Alphanumeric, 1 character Y or N	enrollment.migrant	Student Information > General > Enrollments > State Reporting Fields > Migrant Indicator
EL Status	The status of the English Learner student as of the last Friday in September.	Alphanumeric, 2 characters	EnglishLearners(EL). programStatus	Student Information > Program Participation > English Learners (EL) > EL Tab > Program Status
MealStatus	Indicates whether student receives meal assistance. Options include: F: Free R: Reduced S: Standard	Alphanumeric, 3 characters	POSEligibility. eligibility	FRAM > Eligibility > Eligibility
Title1	Indicates if student is receiving Title 1 services.	Alphanumeric, 1 character Y or N	enrollment.title1	Student Information > General > Enrollments > State Reporting Fields > Title 1
PrimaryDisabilityCode	The code representing the student's primary disability. See options in the Primary Disability Options table following.	Numeric, 3 digits	enrollment. disability1	Student Information > General > Enrollments > Special Ed Fields > Primary Disability
PrimaryDisabilityDescription	The description attached to the student's primary disability code. See options in the Primary Disability Options table following.	Alphanumeric, 30 characters	enrollment. disability1	Student Information > General > Enrollments > Special Ed Fields > Primary Disability
SchoolEndYear	The end year associated with the calendar. For example, in the 2010-2011 school year, 2011 would report.	Numeric, 4 digits	calendar.endDate	System Administration > Calendar > Calendar > End Date

Race/Ethnicity Options

Code	Description
AS	Asian
BL	Black, not Hispanic
HI	Hispanic
IN	American Indian or Alaskan Native
PL	Native Hawaiian or Pacific Islander
WH	White, not Hispanic
TR	Two or more races

Enrollment Status Options

Code	Description
A	School Choice
B	Place and Paid by Tribal
C	Contracting Student
D	Persistently Dangerous
E	Place and Paid by DSS
G	Whole Grade Sharing
J	Place and Paid by Corrections
M	Parentally Placed in Private School
O	Open Enrollment
P	Tuition Paid by District
T	Tuition Paid by Other
W	Tuition Waived
S	Place and Paid by State

Primary Disability Options

Code	Description
500	Deaf-Blindness
505	Emotional Disturbance
510	Cognitive Disability
515	Hearing Loss
525	Specific Learning Disability
530	Multiple Disabilities
535	Orthopedic Impairment
540	Visual Loss
545	Deafness
550	Speech/Language
555	Other Health Impairment
560	Autism
565	Traumatic Brain Injury
570	Developmental Delay

Fall Enrollment Census Count (South Dakota)