Fall Enrollment Census Count (South Dakota)

This information is specific to state-level users in South Dakota.

PATH: SD State Reporting > Fall Enrollment Census Count

The Fall Enrollment Census Count is only available on the South Dakota State Edition. This report gathers student demographic and enrollment data for use in statistical comparisons, federal reporting and grant allocation.


 Image 1: Fall Enrollment Census Count Editor (State Edition) 

Report Logic

The following report logic applies to the Fall Enrollment Census Count

  • One record is reported for each enrollment. A student with multiple enrollments in the same school year, will have multiple records reported.
  • All students enrolled on the last Friday of September will appear on the report.
  • The following will automatically be excluded from appearing on the extract
    • Calendars Excluded
      1. Schools designated as Home School (State School Number = 99): System Administration> Resources> State School Number = 99
      2. Calendars marked as Exclude: System Administration> Calendar> Calendar> Calendar> Exclude
    • Students Excluded
      1. Student’s not enrolled as of the last calendar Friday in September (i.e 2009- 9/25/2009, 2010- 9/24/2010)
      2. Percent enrolled equal to or less than 49%: Student Information> General> Enrollments> State Reporting Fields> Percent enrolled = 49 or less than 49.
      3. Student’s marked as State Exclude: Student Information> General> Enrollments> State Reporting Fields> State Exclude

Report Editor

The following table defines the fields available on the Fall Enrollment Census Count Editor.

Editor Field

Description

Extract Format

The format in which the report will generate. Options include:

  • State Format (CSV), used when submitting reports to the state.
  • State Format (TSV), used when submitting reports to the state.
  • HTML format, used for data review and verification

Calendar(s)

The calendar(s) from which data is pulled for the report. The calendars that are available for selection depend on the District selected in the Campus Toolbar. If All Districts is selected in the toolbar, this field will become a checkbox indicating that All Calendars are selected.

 

Generating the Report

  1. Select the Format in which the extract should generate.
  2. Select the Calendar(s) to be included in the report.
  3. Click Generate Extract to generate the report in the desired format.


 Image 2: Fall Enrollment Census Count - State Format (CSV) 


 Image 3: Fall Enrollment Census Count - State Format (TSV) 


 Image 4: Fall Enrollment Census Count - HTML 

Fall Enrollment Census Count Layout

Element Name

Description

Type, Format and Length

Campus Database

Campus Interface

PersonID

Student's person ID.

Numeric, 6 digits

identity.personID

Census > People > Demographics > Person Identifiers > Person ID

StudentNumber

The unique student identification number maintained by the district.

Numeric, 9 digits

person.
studentNumber

Census > People > Demographics > Person Identifiers > Local Student Number

StateID

The unique student identification number assigned and maintained by the state Department of Education.

Numeric, 9 digits

person.stateID

Census > People > Demographics > Person Identifiers > Student State ID

StudentName

Student's legal last, first and middle name.

Alphanumeric, 50 characters

identity.lastName
identity.firstName
identity.middleName

Census > People > Demographics > Last Name, First Name, Middle Name

Gender

The classification of the student as male or female.

Alphanumeric, 1 character

M or F

identity.gender

Census > People > Demographics > Gender

Birthdate

The student's date of birth.

Date field, 10 characters

MM/DD/YYYY

identity.birthDate

Census > People > Demographics > Birth Date

RaceEthnicity

The student's identified Race/Ethnicity.

See options in the Race/Ethnicity Options table following.

Alphanumeric, 2 characters

identity.
raceEthinicity

Census > People > Demographics > Race/ Ethnicity

SchoolNumber

The state-assigned school identification number.

Numeric, 2 digits

school.number

System Administration > Resources > School > State School Number

SchoolName

The name of the school in which the student is enrolled.

Alphanumeric, 40 characters

school.name

System Administration > Resources > School > Name

DistrictNumber

The state-assigned district identification number.

Numeric, 5 digits

district.number

System Administration > Resources > District Information > District Number

DistrictName

The name of the district in which the student is enrolled.

Alphanumeric, 50 characters

district.name

System Administration > Resources > District Information > District Name

StateGradeLevel

The grade in which the student is enrolled.

Alphanumeric 2 charactesr

enrollment.grade

Student Information > General > Enrollments > Grade

EnrollmentStartDate

The date on which the student began enrollment.

Date field, 10 characters

MM/DD/YYYY

enrollment.startDate

Student Information > General > Enrollments > Start Date

EnrollmentEndDate

The last day on which the student was enrolled.

Date field, 10 characters

MM/DD/YYYY

enrollment.endDate

Student Information > General > Enrollments > End Date

ResidentDistrictNumber

The number of the district in which the student resides.

Numeric, 5 digits

enrollmentSD. residentDistrict

Student Information > General > Enrollments > State Reporting Fields > Resident District

ResidentDistrictName

The name of the district in which the student resides.

Alphanumeric, 50 characters

enrollmentSD. residentDistrict

Student Information > General > Enrollments > State Reporting Fields > Resident District

AttendingDistrictNumber

The number of the district which the student attends.

Numeric, 5 digits

enrollmentSD. servingDistrict

Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District

AttendingDistrictName

The name of the district which the student attends.

Alphanumeric, 50 characters

enrollmentSD. servingDistrict

Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District

StateFundingCode

The status of the student's enrollment.

See options in the Enrollment Status Options table following.

If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T and W are available.

Alphanumeric, 1 character

enrollment. stateFundingCode

Student Information > General > Enrollments > State Reporting  Fields > Enrollment Status

StateFundingDescription

The description attached to the code of the student's enrollments.

See options in the Enrollment Status Options table following.

Alphanumeric, 35 characters

enrollment. stateFundingCode

Student Information > General > Enrollments > State Reporting Fields > Enrollment Status

PercentEnrolled

The percentage of time the students spends in this enrollments.

 

An enrollment must be greater than 49% to be included in the report.

Numeric, 3 digits

enrollment. percentEnrolled

Student Information > General > Enrollments > State Reporting Fields > Percent Enrolled

Migrant

Indicates if student is a migrant.

Alphanumeric, 1 character

Y or N

enrollment.migrant

Student Information > General > Enrollments > State Reporting Fields > Migrant Indicator

EL Status

The status of the English Learner student as of the last Friday in September.

Alphanumeric, 2 characters

EnglishLearners(EL).
programStatus

Student Information > Program Participation > English Learners (EL) > EL Tab > Program Status

MealStatus

Indicates whether student receives meal assistance. Options include:

  • F: Free
  • R: Reduced 
  • S: Standard

Alphanumeric, 3 characters

POSEligibility.
eligibility

FRAM > Eligibility > Eligibility

Title1

Indicates if student is receiving Title 1 services.

Alphanumeric, 1 character

Y or N

enrollment.title1

Student Information > General > Enrollments > State Reporting Fields > Title 1

PrimaryDisabilityCode

The code representing the student's primary disability.

See options in the Primary Disability Options table following.

Numeric, 3 digits

enrollment.
disability1

Student Information > General > Enrollments > Special Ed Fields > Primary Disability

PrimaryDisabilityDescription

The description attached to the student's primary disability code.

See options in the Primary Disability Options table following.

Alphanumeric, 30 characters

enrollment.
disability1

Student Information > General > Enrollments > Special Ed Fields > Primary Disability

SchoolEndYear

The end year associated with the calendar. For example, in the 2010-2011 school year, 2011 would report.

Numeric, 4 digits

calendar.endDate

System Administration > Calendar > Calendar > End Date

 

 Race/Ethnicity Options

Code

Description

AS

Asian

BL

Black, not Hispanic

HI

Hispanic

IN

American Indian or Alaskan Native

PL

Native Hawaiian or Pacific Islander

WH

White, not Hispanic

TR

Two or more races

 

 Enrollment Status Options

Code

Description

A

School Choice

B

Place and Paid by Tribal

C

Contracting Student

D

Persistently Dangerous

E

Place and Paid by DSS

G

Whole Grade Sharing

J

Place and Paid by Corrections

M

Parentally Placed in Private School

O

Open Enrollment

P

Tuition Paid by District

T

Tuition Paid by Other

W

Tuition Waived

S

Place and Paid by State

 

 Primary Disability Options

Code

Description

500

Deaf-Blindness

505

Emotional Disturbance

510

Cognitive Disability

515

Hearing Loss

525

Specific Learning Disability

530

Multiple Disabilities

535

Orthopedic Impairment

540

Visual Loss

545

Deafness

550

Speech/Language

555

Other Health Impairment

560

Autism

565

Traumatic Brain Injury

570

Developmental Delay