ASSA Student On Roll Detail and Summary (New Jersey)

Classic View: NJ State Reporting > ASSA > Student On Roll Detail and Summary

Search Terms: ASSA

The ASSA Student On Roll Detail and Summary extract reports enrollment counts for students in preschool, kindergarten, grades 1-12, special education students and adult learners. 

ASSA Student On Roll Detail and Summary

Report Logic

This extract counts enrollment totals of the selected school in a certain grade level. Students enrolled on or prior to October 15th of the selected calendar year report. Students must be marked On Roll on the State Reporting Enrollment editor to report.

When generating the report for multiple calendars, the total calculations display for the individual calendars (not summed together for all selected calendars).

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this extract, choose Student On Roll Detail and Summary.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Report Format

Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data prior to submission.

Calendar Selection

At least one calendar needs to be selected in order to generate the extract.

Generate the Report

  1. Select Student On Roll Detail and Summary from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.
  6. Click the Generate Extract button. The report displays in the selected format.

The State Format (PDF) includes a Date/Time stamp to indicate when the report was generated for the All School Total (when generating for more than one calendar) and for an individual calendar. 

Student On Roll Detail and Summary Extract, All School Total (pg 1) - State Format (PDF)

Student On Roll Detail and Summary Extract, Individual School Total (pg 2) - State Format (PDF)

Student On Roll Detail and Summary Extract - HTML Format

Report Layout

Element Name

Description

Location

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category.


If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12.


See the list of ASSA Enrollment Categories for options.


Alphanumeric, 25 characters

Student Information > General > Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

School Name

Identifies the school's name.


Alphanumeric, 30 characters

System Administration > Resources > School > School Detail > Name


School.name

Total Full Time

Indicates the total number of full time students on roll.


Numeric, 3 digits

Calculated, value not stored

Total Shared Time

Indicates the total number of shared time students on roll.


Numeric, 3 digits

Calculated, value not stored

Free Lunch Full Time

Indicates the total number of full time students enrolled in the free lunch program on roll.


Numeric, 3 digits

Calculated, value not stored

Free Lunch Shared Time

Indicates the total number of shared time students enrolled in the free lunch program on roll.


Numeric, 3 digits

Calculated, value not stored

Reduced Lunch Full Time

Indicates the total number of full time students enrolled in the reduced rate lunch program on roll.


Numeric, 3 digits

Calculated, value not stored

Reduced Lunch Shared Time

Indicates the total number of shared time students enrolled in the reduced rate lunch program on roll.


Numeric, 3 digits

Calculated, value not stored

On Roll Category

Identifies the student's On Roll category. These are the On Roll Category options:

  • 1: Regular Program
  • 2: Charger School Program
  • 3: Choice Program
  • 4: Pre K Program
  • 5: Adult and Post Grad Program

Alphanumeric, 30 characters

Student Information > General > Enrollment > ASSA Reporting Fields > On Roll Category


Enrollment.onRollCategory

State ID

A unique identifier assigned to the student by the state.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Last Name

The student's legal first name.


Alphanumeric, 50 characters

Census > People > Identities > Person Information > Last Name


Identity.lastName

First Name

The student's legal last name.


Alphanumeric, 30 characters

Census > People > Identities > Person Information > First Name


Identity.firstName

ASSA Enrollment Category

Indicates the student's category of enrollment for ASSA programming. 


See the ASSA Enrollment Categories for options.


Alphanumeric, 25 characters

Student Information > General > Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

FT or Shared Time

Indicates if the student is full time or shared time.


Alphanumeric, 2 characters

Student Information > General > Enrollment > State Reporting Fields > Shared Time


Enrollment.sharedTime

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program.


Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Age on Oct 15

Identifies the student's age as of October 15.


Numeric, 2 digits

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

ASSA Enrollment Categories

Code

Description

MatchMatch Grade Level

Half day 3yrs

Half Day Preschool 3yrs

Half day 4yrs

Half Day Preschool 4yrs

Full day 3yrs

Full Day Preschool 3yrs

Full day 4yrs

Full Day Preschool 4yrs

Half day KG

Half Day Kindergarten

Full day KG

Full Day Kindergarten

Post Grad

Post Graduate

AHS 15

Adult HS 15+ Credits

AHS 1-14

Adult HS 1-14 Credits

Spec ED - ELEM

Spec Ed - Elementary

Spec Ed - MS

Spec Ed - Middle School

Spec Ed - HS

Spec Ed - High School

Age 5-17

Age 5-17 Only