ASSA Student On Roll Detail (New Jersey)

Classic View: NJ State Reporting > ASSA > Student On Roll Detail

Search Terms: ASSA

The ASSA Student On Roll Detail reports students who are actively enrolled in the selected calendar prior to October 15.  

ASSA Student On Roll Detail

Report Logic

Students enrolled on or prior to October 15th for the selected calendar report. Students must be marked On Roll to report.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this extract, choose Student On Roll Detail.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Report Format

Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data prior to submission.

Calendar Selection

At least one calendar needs to be selected in order to generate the extract.

Generate the Report

  1. Select Student on Roll Detail from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Student on Roll Detail - State Format (CSV w/header)

Student on Roll Detail - HTML

Student on Roll Detail - DOCX Format

Report Layout

Element Name

Description

Location

On Roll Category

Identifies the student's On Roll category. Options are:

  • 1: Regular Program
  • 2: Charger School Program
  • 3: Choice Program
  • 4: Pre K Program
  • 5: Adult and Post Grad Program

Alphanumeric, 30 characters

Student Information > General > Enrollment > ASSA Reporting Fields > On Roll Category


Enrollment.onRollCategory

State ID

A unique identifier assigned to the student by the state.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Last Name

The student's legal first name.


Alphanumeric, 50 characters

Census > People > Identities > Person Information > Last Name


Identity.lastName

First Name

The student's legal last name.


Alphanumeric, 30 characters

Census > People > Identities > Person Information > First Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment category.


If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12. 


Alphanumeric, 25 characters

Student Information > General > Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

FT or Shared Time

Indicates if the student is full time or shared time.


Alphanumeric, 2 characters

Student Information > General > Enrollment > State Reporting Fields > Shared Time


Enrollment.sharedTime

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Age on Oct 15

Identifies the student's age as of October 15. 


Numeric, 2 digits

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate