Classic View: NJ State Reporting > ASSA > Student On Roll Detail
Search Terms: ASSA
The ASSA Student On Roll Detail reports students who are actively enrolled in the selected calendar prior to October 15.
ASSA Student On Roll Detail
Report Logic
Students enrolled on or prior to October 15th for the selected calendar report. Students must be marked On Roll to report.
Report Editor
Field |
Description |
|---|---|
Extract Type |
Determines which ASSA extract generates. For this extract, choose Student On Roll Detail. |
Effective Date |
Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Prior Reporting Date |
Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Report Format |
Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data prior to submission. |
Calendar Selection |
At least one calendar needs to be selected in order to generate the extract. |
Generate the Report
- Select Student on Roll Detail from the Extract Type dropdown list.
- Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Select the Report Format in which you wish to generate the report.
- Select at least one Calendar from the list of options.
Student on Roll Detail - State Format (CSV w/header)
Student on Roll Detail - HTML
Student on Roll Detail - DOCX Format
Report Layout
Element Name |
Description |
Location |
|---|---|---|
On Roll Category |
Identifies the student's On Roll category. Options are:
Alphanumeric, 30 characters |
Student Information > General > Enrollment > ASSA Reporting Fields > On Roll Category Enrollment.onRollCategory |
State ID |
A unique identifier assigned to the student by the state. Numeric, 10 digits |
Census > People > Demographics > Person Identifiers > State ID Person.stateID |
Last Name |
The student's legal first name. Alphanumeric, 50 characters |
Census > People > Identities > Person Information > Last Name Identity.lastName |
First Name |
The student's legal last name. Alphanumeric, 30 characters |
Census > People > Identities > Person Information > First Name Identity.firstName |
ASSA Enrollment Category |
Identifies the student's ASSA Enrollment category. If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12. Alphanumeric, 25 characters |
Student Information > General > Enrollments > ASSA Enrollment Category Enrollment.assaEnrollmentCategory |
FT or Shared Time |
Indicates if the student is full time or shared time. Alphanumeric, 2 characters |
Student Information > General > Enrollment > State Reporting Fields > Shared Time Enrollment.sharedTime |
Free or Reduced Meal |
Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:
Alphanumeric, 1 character |
FRAM > Eligibility > Eligibility POSEligibility.eligibility |
Age on Oct 15 |
Identifies the student's age as of October 15. Numeric, 2 digits |
Census > People > Demographics > Person Information > Birth Date Identity.birthDate |
