AT (Attendance Report) (Indiana)

Last Modified on 10/22/2022 10:19 am CDT

Classic View: IN State Reporting > AT

The purpose of this data collection is to gather student attendance information. This attendance information is utilized for several purposes, including calculations of Adequate Yearly Progress (AYP).

 
  Attendance Report Editor

Report Logic

  • Students in grades KG-13 are reported who attended at any time during the academic year. Pre-Kindergarten and Post High School students will appear in the report if selected, but these grades are not counted in the attendance rate.
  • Classes that have the Attendance checkbox marked are included. 
  • Any period marked as Non-Instructional is not included.
  • Summer school attendance is not reported.
  • All days are reported as either whole (1) or half (.5) day.
  • If a student is physically present, then Campus assumes they are IA:03 and they do not need a code listed in Campus.
  • The following State Codes for Attendance were added in System Administration > Attendance > Attendance Codes for the 20-21 school year because of COVID-19. Preferred setup for these codes is provided in the table below.
    Code Status Excuse Possible Local Code
    01: Virtual Present Excused VIR
    02: Virtual Due to Covid
    		 Present Excused VCVD
    03: In Attendance
    		 Present Excused IA
    04: Excused Absence
    		 Absent Excused N/A
    05: Unexcused Absence Absent Unexcused N/A
    06: Exempt
    		 Absent or Present
    		 Exempt N/A
    07: Suspended
    		 N/A
    		 N/A
    		 N/A
    08: Expelled
    		 N/A
    		 N/A
    		 N/A


Report Editor Details

Field Description

Start Date

The earliest date from which data is pulled for the report.

End Date

The latest date from which data is pulled for the report.
 Attendance Calculation 
  • The Calendar Minutes option uses the whole day and half day minute thresholds on the Calendar to calculate days Absent and days Attended for all school days.
  • The Period Schedule Instructional Minutes option allows you to enter a Whole Day % and Half Day % for the thresholds and uses those values to calculate the minutes for the Period schedule assigned to each school day.

 Choose Grades

The student grade levels that will be reported in the extract.
Ad Hoc Filter Selecting a filter limits the results to only those included in the filter.

Format

The format in which the report will generate. Options include the following:

  • Comma Separated
  • HTML
  • XML
  • CSV Detail Report
  • HTML Detail Report

Calendars

The calendar(s) from which data is pulled for the report. Can be set to display only the active year's calendars, or be sorted by school or by year.
Generate Extract/
Submit to Batch		 Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Attendance Report Layout

Element Name

Description

Type, Format and Length

Campus Database

Campus Application

School Number

State-assigned school ID

Numeric, 4 digits

School.number

System Administration > Resources > School > State School Number

Student Test Number

Official student test number (State ID)

Numeric, 9 digits

Person.stateID

Census > People > Demographics > Person Identifiers > State ID
First Name

HTML Only

The student's first name.

 Alphanumeric Identity.firstName Census > People > Demographics > Person Information > First Name
Last Name

HTML Only

The student's last name.

 Alphanumeric Identity.lastName Census > People > Demographics > Person Information > Last Name

Beginning Date

The first day of school or the date of latest enrollment if it is after the start of the school year for this student. In the case of multiple enrollments, both start dates are recorded.

Date field, 8 characters

MMDDYYYY

Enrollment.startDate

Student Information > General > Enrollments > Start Date

Ending Date

The last day of school or the date of withdrawal for this student if it is prior to the end of the school year. In the case of multiple enrollments, both end dates are recorded.

Date field, 8 characters

MMDDYYYY

Enrollment.endDate

Student Information > General > Enrollments > End Date

Days Attended

The total number of days the student attended.

  • Campus counts instructional, attendance, and school days on which the student is in attendance using the start and end dates on the student's enrollment record.
  • If an absent code for a student is named ISS or OSS, the status is absent, and the excuse is exempt, the day is NOT included in the total.
Attendance Calculation Logic
Calendar Minutes Whole day/half day attendance is based off settings in System Administration > Calendar > Calendar > Calendar > Whole Day Absence/Half Day Absence. If applicable, student attendance between a half day and a whole day is rounded to a half day.
Period Schedule Instructional minutes

Campus uses the values entered in the Half Day % and Whole Day % fields to calculate the absence thresholds.

  • Calculates based on the Period schedule assigned to the Day
  • Campus uses the Instructional Minutes X the Half Day % - 1 as the threshold for a day absent (0 days added to Days Attended)
  • Campus use the Instructional Minutes X the Half Day % - Whole Day % as the threshold for a half day (.5 days added to Days Attended)
  • Campus uses the Instructional Minutes X the Whole Day % - 100 as the threshold for a whole day (1.0 days added to Days Attended)

Alphanumeric, 5 digits

NNN.D

Calculated, not dynamically stored

Calculated, not dynamically stored

Excused Days Absence

The total number of Excused Days Absence for the student.

  • Campus counts instructional, attendance, and school days on which the student is absent using the start and end dates on the student's enrollment record.
  • Campus counts days/absences that have an absence code of A and a status of Excused. Absences that are Unknown or Exempt are NOT included.
Attendance Calculation Logic
Calendar Minutes Whole day/half day attendance is based off settings in System Administration > Calendar > Calendar > Calendar > Whole Day Absence/Half Day Absence. If applicable, student attendance between a half day and a whole day is rounded to a half day.
Period Schedule Instructional minutes

Campus uses the values entered in the Half Day % and Whole Day % fields to calculate the absence thresholds.

  • Calculates based on the Period schedule assigned to the Day
  • Campus uses the Instructional Minutes X the Half Day % - 1 as the threshold for a day absent (1.0 days added to Days Absent)
  • Campus use the Instructional Minutes X the Half Day % - Whole Day % as the threshold for a half day (.5 days added to Days Absent)
  • Campus uses the Instructional Minutes X the Whole Day % - 100 as the threshold for a whole day (0 days added to Days Absent)

Alphanumeric, 5 digits

NNN.D

Calculated, not dynamically stored

Calculated, not dynamically stored

Unexcused Days Absence

The total days of unexcused absences.

  • Campus counts instructional, attendance, and school days on which the student is in attendance using the start and end dates on the student's enrollment record.
  • Campus counts days/absences that have an absence code of A and a status of Unexcused. Absences that are Unknown or Exempt are NOT included.
Attendance Calculation Logic
Calendar Minutes Whole day/half day attendance is based off settings in System Administration > Calendar > Calendar > Calendar > Whole Day Absence/Half Day Absence. If applicable, student attendance between a half day and a whole day is rounded to a half day.
Period Schedule Instructional minutes

Campus uses the values entered in the Half Day % and Whole Day % fields to calculate the absence thresholds.

  • Calculates based on the Period schedule assigned to the Day
  • Campus uses the Instructional Minutes X the Half Day % - 1 as the threshold for a day absent (1.0 days added to Days Absent)
  • Campus use the Instructional Minutes X the Half Day % - Whole Day % as the threshold for a half day (.5 days added to Days Absent)
  • Campus uses the Instructional Minutes X the Whole Day % - 100 as the threshold for a whole day (0 days added to Days Absent)

Alphanumeric, 5 digits

NNN.D

Calculated, not dynamically stored

Calculated, not dynamically stored. 

Grade Level

Student's grade level, from options set in System Administration > Calendar > Calendar > Grade Levels > State Grade Level. If multiple enrollments exist that indicate that the student has been promoted a grade, data from both enrollments should be reported.

Numeric, 2 digits

Enrollment.gradeLevel

Student Information > General > Enrollments > Grade Level
 School for Accountability This field reports the Accountable School on the student's enrollment(s) that are pulled onto the report. If the Accountable School is blank, the field reports the State ID of the School for the calendar in which the student is enrolled. Numeric, 4 digits Not dynamically stored Not dynamically stored

 

 

 

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