Early Education Program Registration Extract (Minnesota)

PATH: MN State Reporting > Early Education Program Registration Extract

The Early Education Program Registration Extract reports Early Childhood Programs for which the student has registered. See the Early Education Tab article for more information.

Image 1: Early Education Program Registration Extract Editor

Report Logic

  • Census fields report based on the most recent Identity record when the Effective Date is on or before both the extract End Date and the Program Registration Date.
  • Enrollment fields report based on the most recent Primary enrollment in the calendar year when the enrollment Start Date is on or before the extract End Date and the Program Registration Date.
  • Enrollments, Calendars, and Grade Levels marked as State Exclude will not be included in the extract. Enrollments marked as No Show are also not reported.
  • If a student has multiple program registration records, only one record reports if the programs have the same Program Name and Registration Date. In this instance, the Count of Classes field will report based on the number of registration records.

Registration Type Logic

  • EE Student Registration records are reported if the student has a Funding Source other than P1 or P2 and a Program Name other than 203 or 204 in the selected calendar year.
  • EE Student Registration with a Scholarship records are reported if the student has a Funding Source of P1 or P2 and a Program Name other than 203 or 204 in the selected calendar year.

Generating the Extract

  1. Select which Registration Type to report.
  2. Enter a Date Range in mmddyyyy format or clicking the calendar icons and selecting dates. The end date of the date range will auto-populate to the current date.
  3. Indicate if the results should be Validated. For guidance in validating the XML file against your state's schema using a free, third-party program, see the Validating an XML File Against a Schema File article.
  4. Select the Format in which the extract should generate. Use CSV or HTML for data review and verification and State Format (XML) for submission to the state.
  5. Choose a student Ad Hoc Filter to limit report results to applicable students in that filter.  
  6. Unmark Observe State Exclude to ignore State Exclude checkbox on Enrollments. 
  7. Indicate if Demographics fields should Report Student Legal Identities When Provided.
  8. Selected the calendar(s) that should be included in the extract.
  9. Click the Generate Extract button to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.

Users have the option of submitting an Early Education Program Registration extract to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more informtion about submitting a report to the batch queue, see the Batch Queue article.


Image 2: Early Education Program Registration Extract - XML


Image 3: Early Education Program Registration Extract - CSV


Image 4: Early Education Program Registration Extract - HTML

Report Layout

If the Report Legal Identities When Provided  is marked, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information.

Header

These header fields only appear in the XML output.

Element

Description & Format

Interface Location

Unit Number

The district number of the reporting district.


Numeric, 4 digits

System Administration > Resources > District Info > State District Number

Unit Type

The type of the reporting district.


Numeric, 2 digits

System Administration > Resources > District Info > Type

School Year

The year from which data is reported.


Numeric, 4 digits

Reports based on option selected in the extract editor.

Is ScholarshipIf at least one Funding Source of P1 or P2 exists for the student, reports as 1. Otherwise reports as 0.

Numeric, 1 digit
Student Information > General > Early Ed > Funding Source
Registration Type

Reports the Registration Type selected in extract editor.

If the student has at least one Program record with a Program Nam of 203 or 204, reports as HS. Otherwise reports as EE.


Alphanumeric, 2 digits

MN State Reporting > Early Education Program Registration Extract > Registration Type

EE Student Registration Layout Fields

Element

Description & Format

Campus Location

State ID

The student's state identification number.


Numeric, 13 digits

Census > People > Demographics > State Student ID


Person.stateID

Last Name

The student's last name.


Alphanumeric, 40 characters

Census > People > Demographics > Last Name


Identity.firstName

First Name

The student's first name.


Alphanumeric, 40 characters

Census > People > Demographics > First Name


Identity.lastName

Middle Name

The student's middle name.


Alphanumeric, 40 characters

Census > People > Demographics > Middle Name


Identity.middleName

Suffix

The suffix appending the student's name.


Alphanumeric, 4 characters

Census > People > Demographics > Suffix


Identity.suffix

Gender

The gender of the student.


Alphanumeric, M or F

Census > People > Demographics > Gender


Identity.gender

Birth Date

The date of birth of the student.


Date field, 10 characters, YYYY-MM-DD

Census > People > Demographics > Birth Date


Identity.birthDate

Hispanic Ethnicity

Indicates if the student is reported as Hispanic/Latino.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Is the individual Hispanic/Latino?


Identity.hispanicLatino

American Indian Alaskan Native

Indicates if the student is reported as American Indian or Alaskan Native.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > American Indian or Alaska Native


Identity.raceEthnicity

Asian

Indicates if the student is reported as Asian.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Asian


Identity.raceEthnicity

Black African American

Indicates if the student is reported as Black or African American.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Black or African American


Identity.raceEthnicity

Native Hawaiian Other Pacific Islander

Indicates if the student is reported as Native Hawaiian or other Pacific Islander.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity

White

Indicates if the student is reported as White.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > White


Identity.raceEthnicity

Migrant

Indicates if the student is a migrant.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Student Information > General > Enrollments > State Reporting Fields > Migrant Indicator


Enrollment.migrant

Language

The language of the student spoken at home.


Numeric, 3 digits

Census > People > Demographics > Home Primary Language


Identity.homePrimaryLanguage

Secondary LanguageThe secondary language spoken in the student's home.

Alphanumeric, 3 digits
Census > People > Demographics > Secondary Language

Identity.languageAlt

Homeless

Indicates if the student is considered to be homeless.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Student Information > General > Enrollments > State Reporting Fields > Homeless


Enrollment.homeless

Immunization Status

Indicates if the student is up to date on immunization requirements.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Student Information > General > Early Education > Immunizations Up To Date


EarlyEducationMN.immunizationStatus

Program

The program in which the student is registered. Valid options include 01, 02, 03, 04, 99, 200, 201, 202, 203a, and 204a.


Numeric, 3 digits

Student Information > General > Early Education > Program Name


EarlyEducationMN.program

Registration Date

The date the student registered for the program.


Date field, 10 characters, YYYY-MM-DD

Student Information > General > Early Education > Registration Date


EarlyEducationMN.registrationDate

Number Of Classes

The total number of classes the child has registered for within the EE program.


Numeric, 2 digits

Student Information > General > Early Education > Total Number Of Classes


EarlyEducationMN.numberOfClasses

Fee Status

The proportion of the fee assessed for the program that is paid by the child's parents.


Numeric, 2 digits

Student Information > General > Early Education > Fee Status


EarlyEducationMN.feeStatus

Funding Source

The source of any additional funding provided for the program.


Numeric, 2 digits

Student Information > General > Early Education > Early Education Funding Source > Funding Source


EarlyEducationFundingMN.fundingSource

Program Referral ToThe program to which the student was referred from the current program. Reports a record for each value selected. 

Numeric, 3 digits
Student Information > General > Early Education > Early Education Program Referral To/Rom > Program Referral To

EarlyEducationReferralToFromMN.programReferralTo
Program Referral FromThe program from which the student was referred to the current program. Reports a record for each value selected.

Numeric, 3 digits 
Student Information > General > Early Education > Early Education Program Referral To/Rom > Program Referral From

EarlyEducationReferralToFromMN.programReferralFrom
IEP StatusReport the IEP status selected for the program. 

Numeric, 1 digit
Student Information > General > Early Education > IEP Status

EarlyEducationMN.iepStatus

Registering Person Last Name

The last name of the registered caregiver for the student.


Alphanumeric, 40 characters

Student Information > General > Early Education > Caregiver


EarlyEducationCaregiverMN.caregiverPersonID

Registering Person First Name

The first name of the registered caregiver for the student.


Alphanumeric, 40 characters

Student Information > General > Early Education > Caregiver


EarlyEducationCaregiverMN.caregiberPersonID

Registering Person Birth Date

The birth date of the registered caregiver for the student.


Alphanumeric, 40 characters

Census > People > Demographics > Birth Date


Identity.birthDate

Registering Person Type

The relationship of the registered caregiver to the student.


Numeric, 4 digits

Student Information > General > Early Education > Relationship


EarlyEducationCaregiverMN.relationship

Education Background

The highest educational level reached by the caregiver.

Numeric, 4 digits

Student Information > General > Early Education > Educational Background


EarlyEducationCaregiverMN.educationalBackground

Employment Status

The level of employment of the caregiver


Numeric, 2 digits

Student Information > General > Early Education > Employment Status


EarlyEducationCaregiverMN.employmentStatus

Household Income

The combined annual household income of the caregiver.


Numeric, 10 digits

Student Information > General > Early Education > Household Income


EarlyEducationCaregiverMN.householdIncome

No Of People in Household

The number of members in the caregiver's household.


Numeric, 2 digits

Student Information > General > Early Education > Household Members


EarlyEducationCaregiverMN.householdMembers

Receiving Interpreter Asst.

Indicates if the caregiver requires a foreign language interpreter.


Numeric, 1 digit

Student Information > General > Early Education > Requires Interpreter


EarlyEducationCaregiverMN.requireInterpreter

Classroom Volunteer Type

The role of the caregiver in the program.


Numeric, 2 digits

Student Information > General > Early Education > Participant Type


EarlyEducationCaregiverMN.participantType

 

EE Student Registration with a Scholarship Layout Fields

Element

Description & Format

Campus Location

State ID

The student's state identification number.


Numeric, 13 digits

Census > People > Demographics > State Student ID


Person.stateID

Last Name

The student's last name.


Alphanumeric, 40 characters

Census > People > Demographics > Last Name


Identity.firstName

First Name

The student's first name.


Alphanumeric, 40 characters

Census > People > Demographics > First Name


Identity.lastName

Middle Name

The student's middle name.


Alphanumeric, 40 characters

Census > People > Demographics > Middle Name


Identity.middleName

Suffix

The suffix appending the student's name.


Alphanumeric, 4 characters

Census > People > Demographics > Suffix


Identity.suffix

Gender

The gender of the student.


Alphanumeric, M or F

Census > People > Demographics > Gender


Identity.gender

Birth Date

The date of birth of the student.


Date field, 10 characters, YYYY-MM-DD

Census > People > Demographics > Birth Date


Identity.birthDate

Hispanic Ethnicity

Indicates if the student is reported as Hispanic/Latino.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Is the individual Hispanic/Latino?


Identity.hispanicLatino

American Indian Alaskan Native

Indicates if the student is reported as American Indian or Alaskan Native.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > American Indian or Alaska Native


Identity.raceEthnicity

Asian

Indicates if the student is reported as Asian.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Asian


Identity.raceEthnicity

Black African American

Indicates if the student is reported as Black or African American.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Black or African American


Identity.raceEthnicity

Native Hawaiian Other Pacific Islander

Indicates if the student is reported as Native Hawaiian or other Pacific Islander.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity

White

Indicates if the student is reported as White.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Census > People > Demographics > Rate/Ethnicity > White


Identity.raceEthnicity

Language

The language of the student spoken at home.


Numeric, 3 digits

Census > People > Demographics > Home Primary Language


Identity.homePrimaryLanguage

Secondary LanguageThe secondary language spoken in the student's home.

Alphanumeric, 3 digits
Census > People > Demographics > Secondary Language

Identity.languageAlt

Immunization Status

Indicates if the student is up to date on immunization requirements.

Reports as 1 if Yes or 0 if No.


Numeric, 1 digit

Student Information > General > Early Education > Immunizations Up To Date


EarlyEducationMN.immunizationStatus

County of ResidenceThe number of the county in which the student lives.

Numeric, 2 digits
Census > People > Households > Primary Address > County

Address.county

Program

The program in which the student is registered. Valid options include 01, 02, 03, 04, 99, 200, 201, 202, 203a, and 204a.


Numeric, 3 digits

Student Information > General > Early Education > Program Name


EarlyEducationMN.program

Registration Date

The date the student registered for the program.


Date field, 10 characters

YYYY-MM-DD

Student Information > General > Early Education > Registration Date


EarlyEducationMN.registrationDate

Fee Status

The proportion of the fee assessed for the program that is paid by the child's parents.


Numeric, 2 digits

Student Information > General > Early Education > Fee Status


EarlyEducationMN.feeStatus

Funding Source

The source of any additional funding provided for the program.


Numeric, 2 digits

Student Information > General > Early Education > Early Education Funding Source > Funding Source


EarlyEducationFundingMN.fundingSource

IEP StatusReport the IEP status selected for the program. 

Numeric, 1 digit
Student Information > General > Early Education > IEP Status

EarlyEducationMN.iepStatus

Registering Person Last Name

The last name of the registered caregiver for the student.


Alphanumeric, 40 characters

Student Information > General > Early Education > Caregiver


EarlyEducationCaregiverMN.caregiverPersonID

Registering Person First Name

The first name of the registered caregiver for the student.


Alphanumeric, 40 characters

Student Information > General > Early Education > Caregiver


EarlyEducationCaregiverMN.caregiberPersonID

Registering Person Birth Date

The birth date of the registered caregiver for the student.


Alphanumeric, 40 characters

Census > People > Demographics > Birth Date


Identity.birthDate

Registering Person Type

The relationship of the registered caregiver to the student.


Numeric, 4 digits

Student Information > General > Early Education > Relationship


EarlyEducationCaregiverMN.relationship

Education Background

The highest educational level reached by the caregiver.

Numeric, 4 digits

Student Information > General > Early Education > Educational Background


EarlyEducationCaregiverMN.educationalBackground

Employment Status

The level of employment of the caregiver


Numeric, 2 digits

Student Information > General > Early Education > Employment Status


EarlyEducationCaregiverMN.employmentStatus

Household Income

The combined annual household income of the caregiver.


Numeric, 10 digits

Student Information > General > Early Education > Household Income


EarlyEducationCaregiverMN.householdIncome

No Of People in Household

The number of members in the caregiver's household.


Numeric, 2 digits

Student Information > General > Early Education > Household Members


EarlyEducationCaregiverMN.householdMembers

Receiving Interpreter Asst.

Indicates if the caregiver requires a foreign language interpreter.


Numeric, 1 digit

Student Information > General > Early Education > Requires Interpreter


EarlyEducationCaregiverMN.requireInterpreter

Classroom Volunteer Type

The role of the caregiver in the program.


Numeric, 2 digits

Student Information > General > Early Education > Participant Type


EarlyEducationCaregiverMN.participantType

 

 

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