School Enrollment Template (New Mexico)

Classic View: NM State Reporting > SCHOOL_ENROLL

Search Term: School Enroll

The School Enrollment Template reports the student enrollment and withdrawal transactions at each school within each district across the school year.

School Enrollment Template Editor

Report Logic

Submission Schedule: 40D, 80D, 120D, EOY, and Summer

Reports one record for every student enrollment and withdrawal in the calendar/s selected between school year start and the standardized reporting date of the submission schedule selected including students marked as No Show. However, if the No Show student is in a calendar marked State Exclude or in a state grade level State Exclude, a record may not report.

Should student data be captured on an enrollment change during the school year, Infinite Campus recommends ending the enrollment and creating a new enrollment in the same calendar on the next date to retain historic data. In order for these kinds of changes to NOT report in the School Enrollment Template, a Start Status and End Status code called NSR (Not State Reported) is available. Used as intended, the student's true enrollment Start Date record reports and when occurring during the reporting range, only the student's true enrollment exit reports. Should an NSR status be used without the correlating same-calendar enrollment, unexpected records may report.

Submission Schedule: Open Year Round 

The Open Year Round Submission Schedule was added prior to the state removing the School Enrollment Template from the Open Yr Round submission. This option is still available for district use; however, the School Enrollment Template should not be selected for state submission at Open Year Round reporting.
  • One record reports per active enrollment on the snapshot date selected including students marked as No Show.
  • If the Enrollment end date is the same as the Snapshot Date selected on the report editor, a record reports.
  • If Enrollment Start Date is before or the same as the Snapshot date, a record reports.

Report Editor

FieldDescription
Submission ScheduleThe Submission Schedule for which data is being submitted to the state.
Submission Start Date

The Start Date of the reporting range.

This option does not display if the Submission Schedule is "Open YR Round."

Submission End Date

The End Date of the reporting range.

This option does not display if the Submission Schedule is "Open YR Round."

Ad Hoc FilterAd Hoc Filters allow you to limit report results to those included in the filter. This option is useful for troubleshooting.

Format

The format in which the report will generate. Options include HTML, Comma Separated and XML.
Select Calendars

The calendar(s) from which data is pulled for the report.

Report Example

School Enrollment Template Example

Report Layout

Element NameLogicType, Format and LengthCampus DatabaseCampus Location
District Code

A three character district code.

Numeric, 3 digits

District.number

System Administration > Resource > District Information

Location CodeThe state school number.Numeric, 5 digitsSchool.numberSystem Administration > Resources > School > State School Number
School YearThe end year of the selected calendar(s) plus the date 06-30. For example, 2016-06-30.

Date field, 10 characters

YYYY-MM-DD

N/AN/A
Student IDReports the state-assigned identifier for the student.Numeric, 9 digitsPerson.stateIDCensus > People > Demographics > State ID
 Filler  N/AN/AN/AN/A
Enrollment Date

The actual date the mobility transaction occurred.

  • Enrollment records report the student's active enrollment Start Date.
    • If that active enrollment have a start status of NSR: Not State Reported, the student's previous enrollment start date value where Start Status is not NSR reports.
  • Exit records report the student's enrollment End Date when it falls in the reporting range.
    • If that enrollment's End Status be NSR: Not State Reported, a record does not report.

Date field, 10 characters

YYYY-MM-DD

Enrollment.
startDate

Enrollment.
endDate

Student Information > General > Enrollments > Enrollment Info > Start Date


OR


Student Information > General > Enrollments > Enrollment Info > End Date

Enrollment Code

The code that identifies the type of mobility transaction.

  • Enrollment records report the student's active enrollment Start Status.
    • If that active enrollment have a Start Status of NSR: Not State Reported, the student's previous enrollment Start Status reports. A Start Status of NSR does not report.
  • Exit records report the student's enrollment End Status when the End Date falls in the reporting range.
    • If that enrollment's End Status be NSR: Not State Reported, a record does not report. An End Status of NSR does not report.
Alphanumeric, 6 characters

Enrollment.
startStatus

Enrollment.
endStatus

Student Information > General > Enrollments > Enrollment Info > Start Status


Student Information> General > Enrollments > Enrollment Info > End Status

Filler8 -
Filler18
N/AN/AN/AN/A
Dental Examination Verification Code

Reports blank if the student was enrolled at any time prior to July 1st 2021.


If the student does not have an active enrollment prior to July 1st 2021 then:
  1. Waiver reports if the student has a Dental Waiver Date field entry in the Dental section of the Screening tab.
  2.  Exam reports if there is no date in the Dental Waiver Date field and the student does not have an enrollment that was active prior to July 1st, 2021.


Otherwise, reports blank.


Only the most recent dental screening reports that is within or before the reporting range.

Alphanumeric, 25

HealthScreeningDental.dentalWaiverDate

HealthScreeningDental.dentalDate


Student Information > Health > General > Screenings