Academic Planning allows schools to plan a student's academic plan through their entire high school career, from 8th grade students moving into 9th grade all the way through their senior year.
Think of Academic Planning as a Process that requires the use of several tools in Campus and several roles in a school.
Best Practices and Things to Know
It is not required to use Academic Planning functionality, but if you do, there are certain things to consider.
The articles linked in the Tools column below will contain a Best Practices section for these considerations.
Only one credit group is allowed per academic program.
The Credit Summary report can only be generated from the student's Credit Summary tab, but you can see this information on the student's Transcript, by building an Ad hoc Filter, or generating other Grading and Standards Reports.
Course Catalogs used in different schools (for example, the middle school and high school) should have different course numbers.
The Course Plan tool is used by counselors to populate the student's academic plan. Students can see this academic plan on their Academic Planner in the Portal. In turn, counselors can see the changes the student may have made on the Academic Planner by viewing the Course Plan tool.
If a student is scheduled (has a roster entry) into a course, grades for that course need to be posted to the transcript using the Transcript Post tool, instead of being manually entered.
Suggested Academic Planning Tool Rights
The following tool rights are suggested tool rights for each type of user (role) when incorporating Academic Planning into your school's process. As always, additional tool rights may be given to allow a specific user or user group the ability to successfully perform the tasks of his/her job.
For more information on tool rights, see the Tool Rights article.
Description of Tool Rights
Tool Rights determine the level of access users have to tools throughout Campus. This article refers to tool rights in abbreviated form (i.e., R, W, A, D or any combination of the four). In general, user rights are cumulative; therefore, a user who has A rights always has RW rights, unless otherwise noted. Sub-rights appear as italicized.
Right
Description
R (Read)
The R right indicates the information on the corresponding tool may be viewed by the user. When applicable, the user is also allowed to print information. The user will NOT have access to the Save, Add or Delete icons in the action bar.
W (Write)
The W right indicates the user may view and modify the information on the corresponding tool. The Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area since adding new data is controlled by the A right. This right includes the ability to change or remove data from a specific field. A user always has R rights if they have W rights.
A (Add)
The A right indicates the user may view, modify and add to the information on the corresponding tool. The New and Add icons in the action bar will be functional. This right allows the user to add new data/records. A user will generally have RW rights if they have A rights. Details and exceptions are noted in this article.
D (Delete)
ASSIGN THIS RIGHT WITH CAUTION. The D right indicates the information on the corresponding tool may be deleted. The Delete icon in the action bar will be functional. This right provides the ability to completely remove an existing record, including all data contained within the record. The ability to change/remove data from a field is controlled through the W right. A user will generally have RWA rights if they have D rights. Details and exceptions are noted in this article.
RWAD Rights assigned at the module or folder level give those rights to all features within the module. For example, giving RW rights to the System Administration Calendar folder assigns RW rights to all tools within that folder, including any subrights.
Campus Administrators
Module
Area
Assigned Tool Rights
Grading and Standards
Credit Groups
RWAD
Course Master
RWAD
Course Catalog
RWAD
Scheduling
Course
RWD
Grading Tasks
RWAD
Course Rules
RWAD
Student Information
Student Transcripts
RWAD
System Administration
Calendar Wizard
R
Portal Display Options
RW
Ad hoc Reporting
All Tools
RWAD, where applicable
Programs
Graduation Programs
RWAD
Academic Programs
RWAD
Flags/Academic Program Assignment Tool
R
Course Plan Admin
R
Reports
R
Counselors
Module
Area
Tool Rights
Student Information Academic Planning
Academic Program
RWAD
Grad Progress
R
Course Plan
RW
Student Information General
Credit Summary
R
Programs
Graduation Programs
RWAD
Academic Programs
RWAD
Flags/Academic Program Assignment Tool
R
Course Plan Admin
R
Reports
R
Ad hoc Reporting
All Tools
RWAD, where applicable
Scheduling Reports
Course Projections
R
Teachers
Module
Area
Tool Rights
Campus Instruction
Student Course Recommendations
RW
Students and Parents
Students and parents need an account to access the Portal.
Academic Planning Workflow
Before beginning this process, gather the necessary documents for:
State Graduation Requirements
District Graduation Requirements
Course Requirements
Course Prerequisites
School Course Catalog
Student Handbook
Also, verify and/or assigntool rights for appropriate staff.
Work with the student to establish a course plan for the next years of enrollment.
If a student cannot be scheduled into a desired course, courses marked as alternate can be added to the course plan.
For students who transfer to another school in the district and have already planned courses, their course plan can be modified to fit the courses at the new school.
For students new to the school after the start of the school year, courses can be planned for the current year.
Student Information > Academic Planning > Course Plan
Using all available Academic Planning tools requires time to set up the information in Campus and it is understood some districts might not want to tackle that process right away. The procedures below provide information on using the basic functionality of academic planning.
Create and Assign a Basic Academic Plan
If your school has not set up academic programs and you need to use Credit Summary with the option of Completed/Required, follow these steps. See the Create Graduation Programs or the Create Academic Programs for complete instructions.
In grade 12, enter minimum amount of credits required to receive a diploma.
Enter a Sequence value. Only credit types with an assigned credit requirement will display in alphabetical order on Grad Progress unless a sequence is entered.