Classic View: Student Information > General > Enrollments

Search Terms: Enrollments

The Enrollments tool lists all enrollments, both current and historical, for each student in the district.

By default, enrollment records are listed first by grade level, then by enrollment start date. To reorder the list of enrollments, click the blue hyperlinked headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

Illinois Enrollments

State Reporting Fields

The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.

State Reporting Field Editor

The following fields appear in the Illinois State Reporting Fields editor. The "Reports Used In" column indicates which state reports draw from each field.

Field	Description	Database Location	Reports Used In
State Exclude	Excludes the enrollment record from reporting on all state reporting extracts that honor state exclude functionality.	Enrollment. stateExclude
Migrant	Identifies a student who is a migratory child eligible to participate in Title 1 Migrant Education programming.	Enrollment. migrant	Assessment Correction Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
Gifted	Identifies a student who is considered gifted/talented.	Enrollment.gifted
Section 504	Indicates student receives 504 programming.	Enrollment. Section 504	EL Student Data
SES	Identifies a student attending a school that does not meet AYP for three consecutive years. This student is then eligible for participation in supplemental educational services which are provided outside of the normal school data and paid for by Title 1 funds.	Enrollment. supplementalServices	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
Homebound	Indicates if student is homebound.	Enrollment.homebound
Title 1 Required	Identifies the student as participating in federally funded Title 1 reading or mathematics instruction. Options include: 11: School-wide Title 1 Program 12: Targeted Assistance Title 1 Program 13: Not a Participant in a Title 1 Program	Enrollment.title1	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
21st Century	Identifies a student who, at any time during the current school year, is participating in the 21st Century Learning Centers Program.	CustomStudent enrollment. 21Century	Assessment Correction Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
Non-Claimable	Indicates the student is an enrolled child who does not meet the requirements of a claimable student or whose tuition is paid by the state.	Enrollment. nonClaimablePupil	General State Aid
Reading Improvement Block Grant	Identifies a student (grades K-6) who has been selected to receive services provided with Reading Improvement Block Grant funds.	Enrollment. readingImprovement BlockGrant	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
Truant Minor	Indicates the student needs truancy-related supervision.	CustomStudent Enrollment.truanctMinor	End of Year Summary Report
Reading 1st	Identifies a student (K-3) is in one of the twenty specific school districts participating in the Reading 1st Program.	Enrollment. reading1st	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
FTE	Full-time equivalent numeric value of the student's course load during the enrollment, expressed in decimal form, where 1.00 represents a full-time enrollment.	Enrollment. percentEnrolled	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
District Enrolled May 1	Identifies a student enrolled continuously in their school of residence on or before May 1 of the previous school year.	CustomStudent Enrollment. districtMay1	Assessment Pre-ID
School Enrolled May 1	Identifies a student enrolled continuously in his/her school of residence on or before May 1 of the previous school year.	CustomStudent Enrollment. schoolMay1	Assessment Correction Assessment Pre-ID
Displaced Homemaker	Identifies the student meets the federal requirements for Displaced homemaker.	Enrollment.displaced Homemaker	Student Course Assignment
Single Parent	Identifies the student as being a single parent.	Enrollment. singleParent	Student Course Assignment
Eligible for Immigrant Education	Indicates the student is eligible for immigrant education. Valid options include: 01 (Yes) 02 (No)	Enrollment. ilImmigrantEducation	Demographics and Early Childhood
Private School Indicator	When selected, indicates a student or student's parents have chosen to enroll the student in a non-public school for general education. Districts are still responsible for enrolling the student in the SIS.	Enrollment.PrivateSchool	Demographics and Early Childhood Student Demographics and Enrollment (ISBE)
District Entry Date	The first day the student was enrolled in the district. Used as an override field if an enrollment record does not meet this requirement. Reported in the IL ELL Student Data extract	Enrollment.districtEntryDate	EL Student Data
Child of US Military Family	Allows districts to track whether the student has a parent who is a part of the US Military. Used in IL Preschool for All Funding.	Enrollment. militaryFamily	N/A
Home District	The Region-County-District-Type-School code that uniquely identifies the district a student attends or would attend if not placed/transferred to another district to receive needed services.	Enrollment. residentDistrict	Demographics and Early Childhood Exit Student Enrollment (ISBE) Student Discipline (ISBE)
Home School	The Region-County-District-Type-School code that uniquely identifies the school building a student attends or would attend if not placed/transferred to another school/program to receive needed services.	Enrollment. residentSchool	EL Student Data Assessment Correction Assessment Pre-ID Demographics and Early Childhood Exit Student Enrollment (ISBE) Student Discipline (ISBE) Student Demographics and Enrollment (ISBE) Homeless (ISBE)
Serving District	The Region-County-District-Type-District code that uniquely identifies the district where a student is being educated.	CustomStudent Enrollment. servingDistrict	Student Demographics and Enrollment (ISBE) Demographics and Early Childhood Exit Student Enrollment (ISBE) Student Discipline (ISBE) Student Course Assignment Assessment Correction Assessment Pre-ID
Serving School	The Region-County-District-Type-School code that uniquely identifies the school/program where a student is being educated.	CustomStudent Enrollment. servingSchool	Assessment Correction Assessment Pre-ID Demographics and Early Childhood Exit Student Enrollment (ISBE) Student Demographics and Enrollment (ISBE) Homeless (ISBE)
Testing District	The Region-County-District-Type-District code that uniquely identifies the district where the student is tested.	CustomStudent Enrollment. testingDistrict	Assessment Correction Assessment Pre-ID
Testing School	The Region-County-District-Type-School code that uniquely identifies the school where the student is tested.	CustomStudent Enrollment. testingSchool	Assessment Correction Assessment Pre-ID
Dual Language	Indicates the student is involved in a language program where the student is instructed in multiple languages. Program types are: 01: Two Way Immersion 02: One Way Immersion	Enrollment. dualLanguageStudent	Student Demographics and Enrollment Student Demographics and Early Childhood
Dual Language of Instruction	Selection indicates in which language the student receives instruction.	Enrollment. dualLanguageInstruction	Student Demographics and Enrollment Student Demographics and Early Childhood
Tuition-In Student	Indicates a student resides in a school district, but chooses to attend another school district, and parents pay school district tuition.	Enrollment.tuitionIn	Student Demographics and Enrollment Student Demographics and Early Childhood
Detention Center	Indicates student receives instruction and services in a Detention Center.	Enrollment.detentionCenter	Detention Center Report

Special Education Fields

The Special Ed Fields editor contains all special education items that need to be indicated on a student's enrollment record for state and local reporting purposes.

Special Ed Fields Enrollment Editor

The following fields appear in the Illinois Special Ed Fields editor. The "Reports Used In" column indicates which state reports draw from each field. Each report name is a link that leads to the that report's page, which includes tables of options for each applicable dropdown field.

Field	Description	Database Location	Reports Used In
Special Ed Status/IEP	Indicates if the student has a special education status or has an Individualized Education Program (IEP), regardless of the category of severity of the student's disability (includes "speech-only" students).	Enrollment. specialEdStatus	Demographics and Early Childhood Student Demographics and Enrollments (ISBE) Assessment Correction
Test Accommodations	Indicates if the student receives test accommodations based on special education status.	CustomEnrollment Enrollment. testAccommodations
IL Alt Assessment	This checkbox is used to identify students who are taking the IAA exam.	CustomEnrollment Enrollment. ilAltAssessment
Special Ed Setting	The setting in which the student receives special education services.	Enrollment. specialEdSetting	Demographics and Early Childhood Assessment Correction Assessment PreId Extract Student Demographics and Enrollments (ISBE)
Primary Disability	The student's primary disability.	Enrollment. disability1	Student Discipline (ISBE)
Secondary Disability through Fifth Disability	Additional disabilities the student may have.	Enrollment.disability2 Enrollment.disability3 Enrollment.disability4 Enrollment.disability5	N/A
Service Provider	Selection indicates the student's Service Provider. Values for this field are entered in the Attribute/Dictionary.	CustomStudent Enrollmentil.service Provider	Service Provider Report

Illinois Enrollments

State Reporting Fields

Special Education Fields

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