Classic View: NJ State Reporting > ASSA > Student Sent
Search Terms: ASSA
The ASSA Student Sent extract reports enrollment information for full time and shared time students.
ASSA Student Sent
Report Logic
Students meeting these conditions report:
- The student has an active enrollment on or between the prior and effective reporting dates on the editor.
- The student is marked Sent Student on ASSA Reporting Fields.
- The student has a selected county from the Sent/Received Count or MISC dropdown list.
Report Editor
Field |
Description |
|---|---|
Extract Type |
Determines which ASSA extract generates. For this instance, select Student Sent. |
Effective Date |
Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Prior Reporting Date |
Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Report Format |
Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data prior to submission. |
Calendar Selection |
At least one calendar needs to be selected in order to generate the extract. |
Generate the Report
- Select Student Sent from the Extract Type dropdown list.
- Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Select the Report Format in which you wish to generate the report.
- Select at least one Calendar from the list of options.
Student Sent Extract - State Format (CSV w/header)
Student Sent Extract - HTML
Student Sent Extract - DOCX
Report Layout
Data Element |
Description |
Location |
|---|---|---|
Sent County or Misc |
Identifies the County from which the student was transferred. Alphanumeric, 25 characters |
Student Information > General > Enrollments > ASSA Reporting Fields > Sent/Received County or MISC Enrollment.sentReceived |
Student Category |
Indicates the reason the student was sent/received. See the Student Category Codes for options. Alphanumeric, 3 characters |
Student Information > General > Enrollments > ASSA Reporting Fields > Sent/Received Student Category Enrollment.sendReceived |
SID |
The unique ID assigned to the student by the state. Numeric, 10 digits |
Census > People > Demographics > Person Identifiers > State ID Person.stateID |
Student Last Name |
The students legal last name. Alphanumeric, 30 characters |
Census > People > Identities > Person Information > Last Name Identity.lastName |
Student First Name |
The student's legal first name. Alphanumeric, 50 characters |
Census > People > Identities > Person Information > First Name Identity.firstName |
ASSA Enrollment Category |
Identifies the student's ASSA Enrollment Category
Alphanumeric, 25 characters |
Student Information > General > Enrollments > ASSA Enrollment Category Enrollment.assaEnrollmentCategory |
FT or Shared Time |
Indicates if the student is full time or shared time. Alphanumeric, 2 characters |
Student Information > General > Enrollment > State Reporting > Shared Time Enrollment.shared |
Free or Reduced Meal |
Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:
Alphanumeric, 1 character |
FRAM > Eligibility > Eligibility POSEligibility.eligibility |
Student Category Codes
Code |
Description |
|---|---|
ALT |
Alternative Elementary/middle/HS |
VSD |
County vocational school district pupils |
CSS |
county special services school district pupils |
RSD |
Regional day school pupils |
SOP |
State-operated programs |
AHS |
Accredited adult high school |
PSD |
Private schools for the disabled |
OTH |
Other |
ODL |
Low Income out of district |
