ASSA Student Sent (New Jersey)

Classic View: NJ State Reporting > ASSA > Student Sent

Search Terms: ASSA

The ASSA Student Sent extract reports enrollment information for full time and shared time students.

ASSA Student Sent

Report Logic

Students meeting these conditions report:

  • The student has an active enrollment on or between the prior and effective reporting dates on the editor.
  • The student is marked Sent Student on ASSA Reporting Fields.
  • The student has a selected county from the Sent/Received Count or MISC dropdown list.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this instance, select Student Sent.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Report Format

Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data prior to submission.

Calendar Selection

At least one calendar needs to be selected in order to generate the extract.

Generate the Report

  1. Select Student Sent from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Student Sent Extract - State Format (CSV w/header)

Student Sent Extract - HTML

Student Sent Extract - DOCX

Report Layout

Data Element

Description

Location

Sent County or Misc

Identifies the County from which the student was transferred.


Alphanumeric, 25 characters

Student Information > General > Enrollments > ASSA Reporting Fields > Sent/Received County or MISC


Enrollment.sentReceived
County

Student Category

Indicates the reason the student was sent/received. See the Student Category Codes for options.


Alphanumeric, 3 characters

Student Information > General > Enrollments > ASSA Reporting Fields > Sent/Received Student Category


Enrollment.sendReceived
Student

SID

The unique ID assigned to the student by the state.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Student Last Name

The students legal last name.


Alphanumeric, 30 characters

Census > People > Identities > Person Information > Last Name


Identity.lastName

Student First Name

The student's legal first name.


Alphanumeric, 50 characters

Census > People > Identities > Person Information > First Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category


If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12. 


Alphanumeric, 25 characters

Student Information > General > Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

FT or Shared Time

Indicates if the student is full time or shared time.


Alphanumeric, 2 characters

Student Information > General > Enrollment > State Reporting > Shared Time


Enrollment.shared
Time

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Student Category Codes

Code

Description

ALT

Alternative Elementary/middle/HS

VSD

County vocational school district pupils

CSS

county special services school district pupils

RSD

Regional day school pupils

SOP

State-operated programs

AHS

Accredited adult high school

PSD

Private schools for the disabled

OTH

Other

ODL

Low Income out of district