Many of the tabs included in the Scheduling Components contain fields that are specific to the state of Texas. These fields can be used for district-tracking purposes or these fields may directly affect state reporting. The information below further defines these state-specific fields to provide guidance in entering data.

Course Tab Fields

PATH: Scheduling > Courses > Course

The Course tab contains information about courses attached to this calendar or school. Many of the Course fields are unique to the state of Texas. These fields are further described below.  All other fields in Course tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Course article.

Course Information Tab

** State Code

The State Code refers to the services supplied by the staff. In Texas, this is referred to as the Service ID. See the TEDS Section 4:C022 Code Table document for a complete list of Service ID codes. For information on setting up state Codes for each course, please see the Course Codes article.

Term

The Term field allows the user to determine the Term in which the course is offered. 

Type

The Type field allows the user to determine the course type.  The selected Course Type is not used for state reporting. 

Activities

Use the Activities field to indicate how the course is being used. This field is used to track an activity such as an athletic team or extra-curricular. It may use a state- or district-defined set of codes. The selected Activities type is not used for state reporting. 

** Include in Monthly Minutes

Include in Monthly Minutes is used to indicate that a course should be counted toward teacher minutes. This allows districts to track the amount of time teachers spend teaching specific courses. 

Abbreviated Course Name 

Abbreviated Course Name allows users to enter a shortened name for the course. Abbreviated Course Name is not used for state reporting.

** Course Sequence 

Course Sequence identifies the unique part(s) of a course when a course is taught during a single grading period, semester, or across multiple grading periods/semesters. Use the table below for guidance in making the proper selection.

Click here to expand...

Number of Grades Reported for a Single School Year	Code	Description	Who Should Use This Course Sequence Code?	Course Setup
1	A	Non-High School Year Long Course	Elementary School Middle School	Yearlong: ONE final grade is submitted for the course
1	0	One semester course	High School	Yearlong: ONE final grade is submitted for the course
1	D0	Single Semester Dual Credit Course Be sure to mark the Dual Credit Indicator checkbox.	High School offering dual credit for the course	Yearlong: ONE final dual credit grade is submitted for the course
2	1 AND 2	First half of a two semester course Second half of a two semester course	High School	Semesters: ONE grade is submitted for EACH semester course Two Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with semesterized sections will NOT correctly report
2	D1 AND   D2	First Half of a Two Semester Dual Credit Course Second Half of a Two Semester Dual Credit Course Be sure to mark the Dual Credit Indicator checkbox.	High School offering dual credit for the course	Semesters: ONE dual credit grade is submitted for EACH semester course Two Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with semesterized sections will NOT correctly report
3	3 AND     4 AND      5	First Third of a Three Semester Course Second Third of a Three Semester Course Last Third of a Three Semester Course	High School	Trimesters: ONE grade is submitted for EACH trimester course Three Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with trimesterized sections will NOT correctly report
3	D3 AND   D4 AND  D5	First Third of a Three Semester Dual Credit Course Second Third of a Three Semester Dual Credit Course Last Third of a Three Semester Dual Credit Course Be sure to mark the Dual Credit Indicator checkbox.	High School	Trimesters: ONE dual credit grade is submitted for EACH trimester course Three Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with trimesterized sections will NOT correctly report
4	6 AND      7 AND      8 AND     9	First Fourth of a Four Semester Course Second Fourth of a Four Semester Course Third Fourth of a Four Semester Course Last Fourth of Four Semester Course	High School	Quarter: ONE grade is submitted for EACH quarter course Four Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with quartered sections will NOT correctly report
4	D6 AND   D7 AND   D8 AND   D9	First Fourth of a Four Semester Dual Credit Course Second Fourth of a Four Semester Dual Credit Course Third Fourth of a Four Semester Dual Credit Course Last Fourth of a Four Semester Dual Credit Course Be sure to mark the Dual Credit Indicator checkbox.	High School offering dual credit for the course	Quarter: ONE dual credit grade is submitted for EACH quarter course Four Unique Section Codes with corresponding Course Sequence Codes are sent to the state A single course with quartered sections will NOT correctly report

Database Location:

Course.coursePart

Ad Hoc Inquiries:

Student > Learner > Schedule > Course/Section > coursePart

Reports:

• TREx Extract
• TSDS Master Schedule Interchange
• TSDS Student Enrollment Interchange
• TSDS Staff Association Interchange
• TSDS Student Transcript Interchange

Population Served

The Population Served field identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.

Instructional Setting

The Instructional Setting field identifies the setting used in providing instruction to students. For more detailed definitions of Special Education Instructional Setting Codes, see the Student Attendance Accounting Handbook.

Non Campus Based Instruction Code

A Non-Campus Based Instruction Code indicates that a course was offered for class credit or student achievement, but:

1. was not taught by a school district/charter school employee or a contracted teacher , or
2. was taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled.

Examples include, but are not limited to, college-based instruction, non-district teacher, non-campus teacher, internet-based instruction, electronic Course Pilot (eCP), and Texas Virtual School Network (TxVSN).

Distance Learning

Distance Learning means remote instruction (instruction provided through a technology that allows for real-time, two-way interaction between a student and teacher who are in different physical locations) in which a student physically located at his or her home campus participates in a class provided at another campus in the same district or in another district at which students and a teacher are physically present. Distance Learning does not include instruction provided through the TxVSN. Distance Learning is not used in state reporting.

Dual Credit Indicator

The Dual Credit Indicator field indicates whether the student was eligible to receive both high school and college credit for a college course. 

Onramps Dual Credit

This checkbox is used to indicate the student has successfully completed an OnRamps Dual Credit Course.

Career and Technical Ed Services

The Career and Technical Ed Services checkbox indicates whether the student is enrolled in a state-approved career and technical education course as an elective, or as a participant in the district's career and technical coherent sequence of courses, or as a participant in the district’s technical prep program.

College Credit Hours

College Credit Hours indicate the number of college hours a student earned for the completion of a dual credit course.

CATE Contact Hours

CATE Contact Hours indication the total number of days the student was eligible and present in an approved career and technical course that generated contact hours during a particular reporting period.

ATC Indicator Code

The ATC Indicator Code checkbox indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit (ATC) program agreement.

Special Explanation

The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type.

Course Section Fields

PATH: Scheduling > Courses > Course > Sections

The Section tab within the Course folder is provided as a view screen, listing all sections for the selected course and basic identifying information about that section - the assigned primary teacher, where the section meets, in what term and for what period, and how many students are in each section.

Once the user selects the Edit link next to a Section number, additional tabs display, providing more details about that course section. Scheduling staff, principals, counselors, etc. can use the tools available in this view to manage course section information - entering grades, creating rosters, recording attendance, etc.

Many of the Section fields are unique to the state of Texas. These fields are further described below.  All other fields in Section tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Sections article.

Course Section Editor

Distance Learning Override

Distance Learning means remote instruction (instruction provided through a technology that allows for real-time, two-way interaction between a student and teacher who are in different physical locations) in which a student physically located at his or her home campus participates in a class provided at another campus in the same district or in another district at which students and a teacher are physically present. Distance Learning does not include instruction provided through the TxVSN.

Instructional Setting

The Instructional Setting field identifies the setting used in providing instruction to students. For more detailed definitions of Special Education Instructional Setting Codes, see the Student Attendance Accounting Handbook.

Term

The Term field allows the user to determine the Term in which the section is scheduled.

Non Campus Based Instruction Code

A Non-Campus Based Instruction Code indicates that a course was offered for class credit or student achievement, but:

1. was not taught by a school district/charter school employee or a contracted teacher , or
2. was taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled.

Examples include, but are not limited to, college-based instruction, non-district teacher, non-campus teacher, internet based instruction, electronic Course Pilot (eCP), and Texas Virtual School Network (TxVSN).

Population Served

The Population Served field identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.

Student Instruction Type

The Student Instruction Type indicates the length of the prekindergarten instructional day for the section.

PK Curricula

The PK Curricula field indicates curricula used in the district’s prekindergarten program.

HQ PK Program Indicator

The HQ PK (High Quality PreK) Program Indicator checkbox indicates campus/course/section participation in the High Quality Grant Program Funding at an LEA if the district meets all required program standards.

PK School Type

This field indicates the PK program that is offered at the campus/course/section level.

**Staff History Fields

Staff History tracks the history of teachers for a particular course section. The Staff History tab lists active primary teachers, teachers and section staff in addition to former primary teachers, teachers and section staff. In Texas, users are able to enter Non-Certified CTE Override reasons and date ranges. These fields are further described below. All other fields in the Staff History tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Staff History article.

Staff History Detail Editor

Roster Batch Edit Fields

PATH: Scheduling > Courses > Section > Roster Batch Edit

The Roster Batch Edit tool provides a way to mass update the existing roster for the selected course section. In Texas, users are able to enter a Course State Code override and a Special Explanation override. These fields are further described below. All other fields in the Roster Batch Edit tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Roster Batch Edit article.

The Roster Batch Edit Tab

Course State Code (override)

A code given a course to be used in state reporting, up to 15 characters long. It is important to note that any change made to the Course State Code (override) field in the Walk-In Scheduler is reflected here and vice versa.

Special Explanation (override)

The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type. It is important to note that any change made to the Special Explanation (override) field in the Walk-In Scheduler is reflected here and vice versa.

Walk-In Scheduler Fields

PATH: Student Information > General > Counseling > General > Schedule > Walk-In Scheduler

The Walk-In Scheduler allows the user to add, modify, and restore a student's schedule. With real time data, any changes made will also display in all other areas, including the teacher's roster, grade book, and attendance. The Walk-In Scheduler is accessed through the student's Schedule tab.

In Texas, users are able to enter a Course State Code override and a Special Explanation override. These fields are further described below. All other fields in the Walk-in Scheduler do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Walk-In Scheduler article.

Walk-In Scheduler Roster Update

Course State Code (override)

The Course State Code (override) field allows users to select the code given to a course to be used in state reporting. It is important to note that any change made to the Course State Code (override) field in the Roster Batch Edit tab is reflected here and vice versa.

Special Explanation (override)

The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type. It is important to note that any change made to the Special Explanation (override) field in the Roster Batch Edit tab is reflected here and vice versa.

Previous Versions

Scheduling Components (Texas) [.2032 - .2144]