Many of the tabs included in the Scheduling Components contain fields that are specific to the state of Texas. These fields can be used for district-tracking purposes or these fields may directly affect state reporting. The information below further defines these state-specific fields to provide guidance in entering data.
State Reporting relieson fields marked with an **. Leaving these fields blank prevents the proper generation of state reports.
Course Tab Fields
PATH:Scheduling > Courses > Course
The Course tab contains information about courses attached to this calendar or school. Many of the Course fields are unique to the state of Texas. These fields are further described below. All other fields in Course tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Course article.
Course Information Tab
** State Code
The State Code refers to the services supplied by the staff. In Texas, this is referred to as the Service ID. See the TEDS Section 4:C022 Code Table document for a complete list of Service ID codes. For information on setting up state Codes for each course, please see the Course Codes article.
The Term field allows the user to determine the Term in which the course is offered.
Ad Hoc Inquiries:
Course > Course Information > Term Type
Notes:
Field is used in ECDS-KG reporting.
Type
The Type field allows the user to determine the course type. The selected Course Type is not used for state reporting.
Database Location:
Course.type
Ad Hoc Inquiries:
Student > Learner > Schedule > Course/Section > type
Activities
Use the Activities field to indicate how the course is being used. This field is used to track an activity such as an athletic team or extra-curricular. It may use a state- or district-defined set of codes. The selected Activities type is not used for state reporting.
Include in Monthly Minutes is used to indicate that a course should be counted toward teacher minutes. This allows districts to track the amount of time teachers spend teaching specific courses.
Database Location:
Course.teacherMinutes
Ad Hoc Inquiries:
Course.teacherMinutes
Notes:
Users MUST make a selection of Yes or No in this field.
Abbreviated Course Name
Abbreviated Course Name allows users to enter a shortened name for the course. Abbreviated Course Name is not used for state reporting.
Course Sequence identifies the unique part(s) of a course when a course is taught during a single grading period, semester, or across multiple grading periods/semesters. Use the table below for guidance in making the proper selection.
The number of grades reported for a single year is equal to the number of UNIQUE SECTION CODES reported.
Number of Grades Reported for a Single School Year
Code
Description
Who Should Use This Course Sequence Code?
Course Setup
1
A
Non-High School Year Long Course
Elementary School
Middle School
Yearlong: ONE final grade is submitted for the course
1
0
One semester course
High School
Yearlong: ONE final grade is submitted for the course
1
D0
Single Semester Dual Credit Course
Be sure to mark the Dual Credit Indicator checkbox.
High School offering dual credit for the course
Yearlong: ONE final dual credit grade is submitted for the course
2
1 AND
2
First half of a two semester course
Second half of a two semester course
High School
Semesters: ONE grade is submitted for EACH semester course
Two Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with semesterized sections will NOT correctly report
2
D1 AND
D2
First Half of a Two Semester Dual Credit Course
Second Half of a Two Semester Dual Credit Course
Be sure to mark the Dual Credit Indicator checkbox.
High School offering dual credit for the course
Semesters: ONE dual credit grade is submitted for EACH semester course
Two Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with semesterized sections will NOT correctly report
3
3 AND
4 AND
5
First Third of a Three Semester Course
Second Third of a Three Semester Course
Last Third of a Three Semester Course
High School
Trimesters: ONE grade is submitted for EACH trimester course
Three Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with trimesterized sections will NOT correctly report
3
D3 AND
D4 AND
D5
First Third of a Three Semester Dual Credit Course
Second Third of a Three Semester Dual Credit Course
Last Third of a Three Semester Dual Credit Course
Be sure to mark the Dual Credit Indicator checkbox.
High School
Trimesters: ONE dual credit grade is submitted for EACH trimester course
Three Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with trimesterized sections will NOT correctly report
4
6 AND
7 AND
8 AND
9
First Fourth of a Four Semester Course
Second Fourth of a Four Semester Course
Third Fourth of a Four Semester Course
Last Fourth of Four Semester Course
High School
Quarter: ONE grade is submitted for EACH quarter course
Four Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with quartered sections will NOT correctly report
4
D6 AND
D7 AND
D8 AND
D9
First Fourth of a Four Semester Dual Credit Course
Second Fourth of a Four Semester Dual Credit Course
Third Fourth of a Four Semester Dual Credit Course
Last Fourth of a Four Semester Dual Credit Course
Be sure to mark the Dual Credit Indicator checkbox.
High School offering dual credit for the course
Quarter: ONE dual credit grade is submitted for EACH quarter course
Four Unique Section Codes with corresponding Course Sequence Codes are sent to the state
A single course with quartered sections will NOT correctly report
The Population Served field identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.
Users are able to enter a selection for Population Served on the Section tab as well. When a selection for Population Served is entered on the Section tab, the Section tab entry overrides the Course tab entry for reporting.
Code
Description
Definition
01
Regular Students
Those students served through the regular academic program and students who do not constitute a special population.
02
Bilingual Students
Those students served in Bilingual programs.
03
Compensatory/Remedial Education Students
Those students served in compensatory or remedial education programs.
04
Gifted and Talented Students
Those students served in programs for identified gifted and talented students.
05
Career and Technical Education Students
Those students served in an approved state career and technical education course.
06
Special Education Students
Those students served in special education programs as determined by the admission, review, and dismissal committee.
07
ESL Students
Those students served in English as a Second Language programs.
08
Adult Basic Education Students
Those students served in the Adult Basic Education program.
The Instructional Setting field identifies the setting used in providing instruction to students. For more detailed definitions of Special Education Instructional Setting Codes, see the Student Attendance Accounting Handbook.
Users are able to enter a selection for Instructional Setting on the Section tab as well. When a selection for Instructional Setting is entered on the Section tab, the Section tab entry overrides the Course tab entry for reporting.
Code
Description
Definition
31
Home-based Instruction
Home-based Instruction (not included in submission 3)
32
Center-based Instruction
Center-based Instruction (not included in submission 3)
34
Other environment
Other environment (not included in submission 3)
00
No instructional setting (such as Speech Therapy)
No instructional setting (such as Speech Therapy)
01
Homebound
Homebound
02
Hospital class
Hospital class
08
Vocational Adjustment Class/Program
Vocational Adjustment Class/Program
30
State Supported Living Centers
State Supported Living Centers
40
Mainstream
Mainstream (not included in submission 3)
50
Residential Nonpublic School Program
Residential Nonpublic School Program (not included in submission 3)
60
Nonpublic Day School
Nonpublic Day School (not included in submission 3)
70
Texas School For The Blind And Visually Impaired
Texas School For The Blind And Visually Impaired (not included in submission 3)
71
Texas School For The Deaf
Texas School For The Deaf (not included in submission 3)
41
Resource Room/Services, < 21%
Resource Room/Services less than 21%
42
Resource Room/Services, 21% - 50%
Resource Room/Services at least 21% and less than 50%
43
Self-Contained, 50% - 60%
Self-Contained, Mild/Moderate/Severe, Regular Campus at least 50% and no more than 60%
44
Self-Contained, > 60%
Self-Contained, Mild/Moderate/Severe, Regular Campus more than 60%
45
FT Early Childhood Special Ed (3-5 yrs)
Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
81
Residential Care/Treatment, Mainstream
Residential Care And Treatment Facility Mainstream
82
Residential Care/Treatment, < 21%
Residential Care And Treatment Facility – Resource Room/Services less than 21%
83
Residential Care/Treatment, 21% - 50%
Residential Care And Treatment Facility – Resource Room/Services at least 21% and less than 50%
84
Residential Care/Treatment, 50% - 60%
Residential Care And Treatment Facility – Self-Contained, Mild/Moderate/ Severe, Regular Campus at least 50% and no more than 60%
85
Residential Care/Treatment, > 60%
Residential Care And Treatment Facility – Self-Contained, Mild/Moderate/ Severe, Regular Campus more than 60%
86
Residential Care/Treatment, Separate Campus
Residential Care And Treatment Facility Separate Campus
87
Residential Care/Treatment, Community Class
Residential Care And Treatment Facility – Community Class
88
Residential Care/Treatment, Voc Adjustment
Residential Care And Treatment Facility – Vocational Adjustment Class/Program
89
Residential Care And Treatment Facility
Residential Care And Treatment Facility – Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
91
Off Home Campus - Mainstream
Off Home Campus Mainstream
92
Off Home Campus - Resource Room Less than 21%
Off Home Campus – Resource Room/Services less than 21%
93
Off Home Campus - Resource Room 21% - 50%
Off Home Campus – Resource Room/Services at least 21% and less than 50%
94
Off Home Campus - Self-Contained 50% - 60%
Off Home Campus – Self-Contained, Mild/Moderate/Severe, Regular Campus at least 50% and no more than 60%
95
Off Home Campus - Self-Contained More than 60%
Off Home Campus – Self-Contained, Mild/Moderate/Severe, Regular Campus more than 60%
96
Off Home Campus - Separate Campus
Off Home Campus Separate Campus
97
Off Home Campus - Community Class
Off Home Campus Community Class
98
Off Home Campus - Full-Time EC SpEd Setting
Off Home Campus – Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
A Non-Campus Based Instruction Code indicates that a course was offered for class credit or student achievement, but:
was not taught by a school district/charter school employee or a contracted teacher , or
was taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled.
Examples include, but are not limited to, college-based instruction, non-district teacher, non-campus teacher, internet-based instruction, electronic Course Pilot (eCP), and Texas Virtual School Network (TxVSN).
Users are able to enter a selection for Non Campus Based Instruction Code on the Section tab as well. When a selection for Non Campus Based Instruction Code is entered on the Section tab, the Section tab entry overrides the Course tab entry for reporting.
Code
Description
Definition
00
NA
Not Applicable
01
College Based Course
College Campus Based Course
02
Electronic/Internet/Correspondence Based Course
Electronic/Internet/Correspondence Based/Video Conferencing Course (Not a TxVSN course)
Distance Learning means remote instruction (instruction provided through a technology that allows for real-time, two-way interaction between a student and teacher who are in different physical locations) in which a student physically located at his or her home campus participates in a class provided at another campus in the same district or in another district at which students and a teacher are physically present. Distance Learning does not include instruction provided through the TxVSN. Distance Learning is not used in state reporting.
This checkbox is used to indicate the student has successfully completed an OnRamps Dual Credit Course.
Career and Technical Ed Services
The Career and Technical Ed Services checkbox indicates whether the student is enrolled in a state-approved career and technical education course as an elective, or as a participant in the district's career and technical coherent sequence of courses, or as a participant in the district’s technical prep program.
CATE Contact Hours indication the total number of days the student was eligible and present in an approved career and technical course that generated contact hours during a particular reporting period.
Code
Description
Definition
V1
One Contact Hour
Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated one contact hour during a particular reporting period.
V2
Two Contact Hours
Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated two contact hours during a particular reporting period.
V3
Three Contact Hours
Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated three contact hours during a particular reporting period.
The ATC Indicator Code checkbox indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit (ATC) program agreement.
The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type.
Code
Description
Definition
3
Home/Private School Course
A course for which credit is awarded based on the district’s evaluation of the student’s records from any school that operates outside the Texas public or charter school system (i.e., home school, private school, out-of-state school, etc.)
7
TEKS Based PE Course
A TEKS-based course that includes 100 minutes of moderate to vigorous physical activity per five-day school week taken to satisfy the physical education requirement on the Foundation High School Program (FHSP)
8
LOTE FHSP Course
A course other than a Languages other than English (LOTE) course taken to satisfy the LOTE requiremment on the Foundation High School Program (FHSP)
9
FHSP Fourth Science Course
A course taken by a student with written permission from the student's parent/guardian to satisfy the fourth science requirement for the arts and humanities endorsement on the Foundation High School Program (FHSP)
10
FHSP Course
A course taken as a part of a Foundation High School Program (FHSP)
A
ATCP College Credit Course
A high school course for which college credit may be awarded by a college under the conditions of a local articulation agreement or the statewide Advanced Technical Credit Program agreement
C
Correspondence Course
A course taken by correspondence from an approved institution
D
College Dual Credit Course
A college course for which the student earns dual credit
E
Exam Credit without Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had no prior instruction (Credit by Exam)
G
Gifted and Talented Course
A gifted/talented (G/T) course
H
Honors Course
An honors course (Note: This refers to locally approved honors courses. TEA does not review or approve honors courses.)
I
IB Course
An International Baccalaureate (IB) course (for use only by authorized IB schools)
J
Pre 9th Grade High School Course
A high school course completed prior to grade nine
K
Pre IB Course
A pre-International Baccalaureate (pre-IB) course (for use only by authorized IB schools)
L
Local Credit Course
A course taken for local credit only
M
Magnet School Course
A magnet course
P
AP Course
A College Board-approved Advanced Placement (AP) course
Q
Pre AP Course
A pre-Advanced Placement (pre-AP) course
R
Non Traditional Course
A course completed in summer school, night school, or other instructional arrangement outside the regular school year and/or day
T
Exam Credit with Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had some prior instruction
V
TEKS Modified Course
A state-approved course in which content as described by the Texas Essential Knowledge and Skills (TEKS) has been modified as a result of an ARD committee decision.
This code is used only in the permanent records of students receiving special education services to indicate modifications in TEKS course content. The code is not used to indicate accommodations in instructional methods. It is not used to indicate where the course was taught such as in a resource, homebound, or self-contained setting. It is not used to indicate instructional accommodations for students under Section 504 of the Rehabilitation Act of 1973.
X
Innovative Course
An innovative course approved for state elective credit by the State Board of Education or the Commissioner of Education
Z
Distance Learning Course
A course taken by distance learning, including but not limited to the Texas Virtual School Network (TxVSN), television instruction, electronic transmission, or satellite broadcast
TSDS Student Transcript Interchange(special explanation code MUST include code J in order for a middle school student/course to report at a high school level)
TSDS Student Enrollment Interchange(special explanation code MUST include code J in order for a middle school student/course to report at a high school level)
Course Section Fields
PATH:Scheduling > Courses > Course > Sections
The Section tab within the Course folder is provided as a view screen, listing all sections for the selected course and basic identifying information about that section - the assigned primary teacher, where the section meets, in what term and for what period, and how many students are in each section.
Once the user selects the Edit link next to a Section number, additional tabs display, providing more details about that course section. Scheduling staff, principals, counselors, etc. can use the tools available in this view to manage course section information - entering grades, creating rosters, recording attendance, etc.
Many of the Section fields are unique to the state of Texas. These fields are further described below. All other fields in Section tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Sections article.
Course Section Editor
Distance Learning Override
Distance Learning means remote instruction (instruction provided through a technology that allows for real-time, two-way interaction between a student and teacher who are in different physical locations) in which a student physically located at his or her home campus participates in a class provided at another campus in the same district or in another district at which students and a teacher are physically present. Distance Learning does not include instruction provided through the TxVSN.
The Instructional Setting field identifies the setting used in providing instruction to students. For more detailed definitions of Special Education Instructional Setting Codes, see the Student Attendance Accounting Handbook.
Users are able to make an Instructional Setting selection on the Course tab as well. Be aware that if a selection is made here, in the section tab, this is the selection that WILL report.
Code
Description
Definition
31
Home-based Instruction
Home-based Instruction
32
Center-based Instruction
Center-based Instruction
34
Other environment
Other environment
00
No instructional setting (such as Speech Therapy)
No instructional setting (such as Speech Therapy)
01
Homebound
Homebound
02
Hospital class
Hospital class
08
Vocational Adjustment Class/Program
Vocational Adjustment Class/Program
30
State Supported Living Centers
State Supported Living Centers
40
Mainstream
Mainstream
50
Residential Nonpublic School Program
Residential Nonpublic School Program
60
Nonpublic Day School
Nonpublic Day School
70
Texas School For The Blind And Visually Impaired
Texas School For The Blind And Visually Impaired
71
Texas School For The Deaf
Texas School For The Deaf
41
Resource Room/Services, < 21%
Resource Room/Services less than 21%
42
Resource Room/Services, 21% - 50%
Resource Room/Services at least 21% and less than 50%
43
Self-Contained, 50% - 60%
Self-Contained, Mild/Moderate/Severe, Regular Campus at least 50% and no more than 60%
44
Self-Contained, > 60%
Self-Contained, Mild/Moderate/Severe, Regular Campus more than 60%
45
FT Early Childhood Special Ed (3-5 yrs)
Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
81
Residential Care/Treatment, Mainstream
Residential Care And Treatment Facility Mainstream
82
Residential Care/Treatment, < 21%
Residential Care And Treatment Facility – Resource Room/Services less than 21%
83
Residential Care/Treatment, 21% - 50%
Residential Care And Treatment Facility – Resource Room/Services at least 21% and less than 50%
84
Residential Care/Treatment, 50% - 60%
Residential Care And Treatment Facility – Self-Contained, Mild/Moderate/ Severe, Regular Campus at least 50% and no more than 60%
85
Residential Care/Treatment, > 60%
Residential Care And Treatment Facility – Self-Contained, Mild/Moderate/ Severe, Regular Campus more than 60%
86
Residential Care/Treatment, Separate Campus
Residential Care And Treatment Facility Separate Campus
87
Residential Care/Treatment, Community Class
Residential Care And Treatment Facility – Community Class
88
Residential Care/Treatment, Voc Adjustment
Residential Care And Treatment Facility – Vocational Adjustment Class/Program
89
Residential Care And Treatment Facility
Residential Care And Treatment Facility – Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
91
Off Home Campus - Mainstream
Off Home Campus Mainstream
92
Off Home Campus - Resource Room Less than 21%
Off Home Campus – Resource Room/Services less than 21%
93
Off Home Campus - Resource Room 21% - 50%
Off Home Campus – Resource Room/Services at least 21% and less than 50%
94
Off Home Campus - Self-Contained 50% - 60%
Off Home Campus – Self-Contained, Mild/Moderate/Severe, Regular Campus at least 50% and no more than 60%
95
Off Home Campus - Self-Contained More than 60%
Off Home Campus – Self-Contained, Mild/Moderate/Severe, Regular Campus more than 60%
96
Off Home Campus - Separate Campus
Off Home Campus Separate Campus
97
Off Home Campus - Community Class
Off Home Campus Community Class
98
Off Home Campus - Full-Time EC SpEd Setting
Off Home Campus – Full-Time Early Childhood Special Education Setting (appropriate only for students 3 – 5 years of age)
The Term field allows the user to determine the Term in which the section is scheduled.
Ad Hoc Inquiries:
Course > Section Information > Term Type
Notes:
Term is used in ECDS-KG reporting.
Non Campus Based Instruction Code
A Non-Campus Based Instruction Code indicates that a course was offered for class credit or student achievement, but:
was not taught by a school district/charter school employee or a contracted teacher , or
was taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled.
Examples include, but are not limited to, college-based instruction, non-district teacher, non-campus teacher, internet based instruction, electronic Course Pilot (eCP), and Texas Virtual School Network (TxVSN).
Users are able to make a Non Campus Based Instruction Code selection on the Course tab as well. Be aware that if a selection is made here, in the section tab, this is the selection that WILL report.
Code
Description
Definition
00
NA
Not Applicable
01
College Based Course
College Campus Based Course
02
Electronic/Internet/Correspondence Based Course
Electronic/Internet/Correspondence Based/Video Conferencing Course (Not a TxVSN course)
The Population Served field identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.
Users are able to make a Population Served selection on the Course tab as well. Be aware that if a selection is made here, in the section tab, this is the selection that WILL report.
Code
Description
Definition
01
Regular Students
Those students served through the regular academic program and students who do not constitute a special population.
02
Bilingual Students
Those students served in Bilingual programs.
03
Compensatory/Remedial Education Students
Those students served in compensatory or remedial education programs.
04
Gifted and Talented Students
Those students served in programs for identified gifted and talented students.
05
Career and Technical Education Students
Those students served in an approved state career and technical education course.
06
Special Education Students
Those students served in special education programs as determined by the admission, review, and dismissal committee.
07
ESL Students
Those students served in English as a Second Language programs.
08
Adult Basic Education Students
Those students served in the Adult Basic Education program.
The HQ PK (High Quality PreK) Program Indicator checkbox indicates campus/course/section participation in the High Quality Grant Program Funding at an LEA if the district meets all required program standards.
Staff History tracks the history of teachers for a particular course section. The Staff History tab lists active primary teachers, teachers and section staff in addition to former primary teachers, teachers and section staff. In Texas, users are able to enter Non-Certified CTE Override reasons and date ranges. These fields are further described below. All other fields in the Staff History tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Staff History article.
Staff History contains fields on which state reporting relies. Be sure to accurately populate these fields.
Staff History Detail Editor
Non-Certified CTE Override Section
The Non-Certified CTE Override section allows users to indicate the course staff is not eligible, during the user-defined date range, for CTE funding. CTE funding may be applied outside of the date range.
More
Description
Database Location
Ad Hoc Inquiries
Reports/Notes
Non-Certified CTE Override Options
Start Date
SectionStaffHistory.overrideStartDate
Student > Learner> Schedule > Course/Section > StaffHistory > overrideStartDate, Course > Section Information > Staff History > overrideStartDate
Student > Learner> Schedule > Course/Section > StaffHistory > overrideReason, Course > Section Information > Staff History > overrideReason
Reports do not consider this field.
End-users may enter all desired Override Reasons in the attribute dictionary.
** District Assignment
The District Assignment field displays the staff person's district assignment record as entered on the District Assignment tab. This field pulls the Title assigned to the selected staff person on the District Assignment record. Only assignments within the current school are available for selection.
To ensure proper reporting, be sure to select a District Assignment of: 087: TeacherOR047: Substitute Teacher.
The Role field determines the assigned position of the primary teacher, teacher, or section section staff. This is used in state reports and indicates the teacher of record for the section or indicates the assignment is not state reported.
More
Database Location:
SectionStaffHistory.[role]
Ad Hoc Inquiries:
Student > Learner > Schedule > Course/ Section > Staff History > role
Notes:
In order for a section to report, the Primary Teacher MUST be assigned a Role of 01: Teacher of Record.
Secondary teacher are allowed, but do NOT report.
Only ONE teacher may be setup this way in the same date range.
The Roster Batch Edit tool provides a way to mass update the existing roster for the selected course section. In Texas, users are able to enter a Course State Code override and a Special Explanation override. These fields are further described below. All other fields in the Roster Batch Edit tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Roster Batch Edit article.
The Roster Batch Edit Tab
Course State Code (override)
A code given a course to be used in state reporting, up to 15 characters long. It is important to note that any change made to the Course State Code (override) field in the Walk-In Scheduler is reflected here and vice versa.
Entering a Course State Code in this field will override anything entered in the State Code field on the Course tab. This means that state reports will report the code entered here and not the code entered on the Course tab.
The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type. It is important to note that any change made to the Special Explanation (override) field in the Walk-In Scheduler is reflected here and vice versa.
Entering a Special Explanation code in this field will override anything entered in the Special Explanation field on the Course tab. This means that state reports will report the code(s) entered here and not the code(s) entered on the Course tab.
Only Special Explanations with a value in the Value column of the dictionary are reported.
Code
Description
Definition
3
Home/Private School Course
A course for which credit is awarded based on the district’s evaluation of the student’s records from any school that operates outside the Texas public or charter school system (i.e., home school, private school, out-of-state school, etc.)
7
TEKS Based PE Course
A TEKS-based course that includes 100 minutes of moderate to vigorous physical activity per five-day school week taken to satisfy the physical education requirement on the Foundation High School Program (FHSP)
8
LOTE FHSP Course
A course other than a Languages other than English (LOTE) course taken to satisfy the LOTE requiremment on the Foundation High School Program (FHSP)
9
FHSP Fourth Science Course
A course taken by a student with written permission from the student's parent/guardian to satisfy the fourth science requirement for the arts and humanities endorsement on the Foundation High School Program (FHSP)
10
FHSP Course
A course taken as a part of a Foundation High School Program (FHSP)
A
ATCP College Credit Course
A high school course for which college credit may be awarded by a college under the conditions of a local articulation agreement or the statewide Advanced Technical Credit Program agreement
C
Correspondence Course
A course taken by correspondence from an approved institution
D
College Dual Credit Course
A college course for which the student earns dual credit
E
Exam Credit without Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had no prior instruction (Credit by Exam)
G
Gifted and Talented Course
A gifted/talented (G/T) course
H
Honors Course
An honors course (Note: This refers to locally approved honors courses. TEA does not review or approve honors courses.)
I
IB Course
An International Baccalaureate (IB) course (for use only by authorized IB schools)
J
Pre 9th Grade High School Course
A high school course completed prior to grade nine
K
Pre IB Course
A pre-International Baccalaureate (pre-IB) course (for use only by authorized IB schools)
L
Local Credit Course
A course taken for local credit only
M
Magnet School Course
A magnet course
P
AP Course
A College Board-approved Advanced Placement (AP) course
Q
Pre AP Course
A pre-Advanced Placement (pre-AP) course
R
Non Traditional Course
A course completed in summer school, night school, or other instructional arrangement outside the regular school year and/or day
T
Exam Credit with Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had some prior instruction
V
TEKS Modified Course
A state-approved course in which content as described by the Texas Essential Knowledge and Skills (TEKS) has been modified as a result of an ARD committee decision.
This code is used only in the permanent records of students receiving special education services to indicate modifications in TEKS course content. The code is not used to indicate accommodations in instructional methods. It is not used to indicate where the course was taught such as in a resource, homebound, or self-contained setting. It is not used to indicate instructional accommodations for students under Section 504 of the Rehabilitation Act of 1973.
X
Innovative Course
An innovative course approved for state elective credit by the State Board of Education or the Commissioner of Education
Z
Distance Learning Course
A course taken by distance learning, including but not limited to the Texas Virtual School Network (TxVSN), television instruction, electronic transmission, or satellite broadcast
PATH:Student Information > General > Counseling > General > Schedule > Walk-In Scheduler
The Walk-In Scheduler allows the user to add, modify, and restore a student's schedule. With real time data, any changes made will also display in all other areas, including the teacher's roster, grade book, and attendance. The Walk-In Scheduler is accessed through the student's Schedule tab.
In Texas, users are able to enter a Course State Code override and a Special Explanation override. These fields are further described below. All other fields in the Walk-in Scheduler do not require unique, state-specific data. However, many of these fields are required and data entry in these fields may be necessary. For more information on these fields, see the Walk-In Scheduler article.
Walk-In Scheduler Roster Update
Course State Code (override)
The Course State Code (override) field allows users to select the code given to a course to be used in state reporting. It is important to note that any change made to the Course State Code (override) field in the Roster Batch Edit tab is reflected here and vice versa.
Selecting a Course State Code in this field will override anything entered in the State Code field on the Course tab. This means that state reports will report the code entered here and not the code entered on the Course tab.
Database Location:
Roster.courseCode
Ad Hoc Inquiries:
Student > Learner > Schedule > courseCode
Notes:
Users are able to select the appropriate Course State Code from the drop-list. Users are also able to manually search the drop-list by typing in the field. Drop-list options narrow as more information is entered.
The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type. It is important to note that any change made to the Special Explanation (override) field in the Roster Batch Edit tab is reflected here and vice versa.
Selecting a Special Explanation code in this field will override anything entered in the Special Explanation field on the Course tab. This means that state reports will report the code(s) entered here and not the code(s) entered on the Course tab.
Only Special Explanations with a value in the Value column of the dictionary are reported.
Code
Description
Definition
3
Home/Private School Course
A course for which credit is awarded based on the district’s evaluation of the student’s records from any school that operates outside the Texas public or charter school system (i.e., home school, private school, out-of-state school, etc.)
7
TEKS Based PE Course
A TEKS-based course that includes 100 minutes of moderate to vigorous physical activity per five-day school week taken to satisfy the physical education requirement on the Foundation High School Program (FHSP)
8
LOTE FHSP Course
A course other than a Languages other than English (LOTE) course taken to satisfy the LOTE requirement on the Foundation High School Program (FHSP)
9
FHSP Fourth Science Course
A course taken by a student with written permission from the student's parent/guardian to satisfy the fourth science requirement for the arts and humanities endorsement on the Foundation High School Program (FHSP)
10
FHSP Course
A course taken as a part of a Foundation High School Program (FHSP)
A
ATCP College Credit Course
A high school course for which college credit may be awarded by a college under the conditions of a local articulation agreement or the statewide Advanced Technical Credit Program agreement
C
Correspondence Course
A course taken by correspondence from an approved institution
D
College Dual Credit Course
A college course for which the student earns dual credit
E
Exam Credit without Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had no prior instruction (Credit by Exam)
G
Gifted and Talented Course
A gifted/talented (G/T) course
H
Honors Course
An honors course (Note: This refers to locally approved honors courses. TEA does not review or approve honors courses.)
I
IB Course
An International Baccalaureate (IB) course (for use only by authorized IB schools)
J
Pre 9th Grade High School Course
A high school course completed prior to grade nine
K
Pre IB Course
A pre-International Baccalaureate (pre-IB) course (for use only by authorized IB schools)
L
Local Credit Course
A course taken for local credit only
M
Magnet School Course
A magnet course
P
AP Course
A College Board-approved Advanced Placement (AP) course
Q
Pre AP Course
A pre-Advanced Placement (pre-AP) course
R
Non Traditional Course
A course completed in summer school, night school, or other instructional arrangement outside the regular school year and/or day
T
Exam Credit with Instruction Course
A course for which credit is awarded by examination in an academic subject in which the student has had some prior instruction
V
TEKS Modified Course
A state-approved course in which content as described by the Texas Essential Knowledge and Skills (TEKS) has been modified as a result of an ARD committee decision.
This code is used only in the permanent records of students receiving special education services to indicate modifications in TEKS course content. The code is not used to indicate accommodations in instructional methods. It is not used to indicate where the course was taught such as in a resource, homebound, or self-contained setting. It is not used to indicate instructional accommodations for students under Section 504 of the Rehabilitation Act of 1973.
X
Innovative Course
An innovative course approved for state elective credit by the State Board of Education or the Commissioner of Education
Z
Distance Learning Course
A course taken by distance learning, including but not limited to the Texas Virtual School Network (TxVSN), television instruction, electronic transmission, or satellite broadcast
Database Location:
Roster.specialCode
Ad Hoc Inquiries:
Student > Learner > Schedule > specialCode
Notes:
Users may use the drop-list to select as many special explanations as necessary.
The number of grades reported for a single year is equal to the number of UNIQUE SECTION CODES reported.
Number of Grades Reported for a Single School Year
