Classic Path: Student Information > Special Ed > General > Documents
Search Terms: Special Ed Documents
The Individual Education Program (IEP) or Evaluation team uses the Evaluation to document the student's educational needs and the student's determination of eligibility for special education.
When creating the Evaluation, the Evaluation option displayed reads "KY Evaluation/Eligibility Determination."
Image 1: KY Evaluation/Eligibility Determination
An evaluation must be created whether or not the student is determined to have a disability. A copy of the evaluation summary report, including the documentation of eligibility, is given to the student’s parents by the school district.
Evaluation Summary Report Editors
The following table lists the editors available on the student's Evaluation, the section(s) of the print format that include the entered information, a Description of what the editor is used for and any special considerations and instructions for using the editor.
Some editors only print for certain Evaluation Types, or only print if data has been saved in the editor. Two editors, 'Consent for Sped & Related Services' and 'Evaluation, Procedure, Test, Record, or Report' are included in printed documents but do not have corresponding editors in Campus.
Editor Name | Printed Document Section | Print Logic | Description | Special Considerations and Instructions |
|---|---|---|---|---|
| Evaluation Header | Header | Always | The Evaluation Header editor includes general information about the evaluation, including relevant dates and the type of evaluation. | This editor must be saved before continuing to other parts of the evaluation. The Creation and Modification information for the document appears at the bottom of this editor. |
| Student Demographics | Header | Always | The Student Demographics editor includes student data entered in the Demographics tool. | Clicking Refresh Student Information will synchronize the information in the editor with the current information entered on the Demographics, Households, School and Enrollments tools. |
| Multi-Disciplinary Report | Multi-Disciplinary Reports | Always | The Multi-Disciplinary Report editor provides a text editor for recording reports regarding various areas of evaluation. | N/A |
| RR-Review of Existing Data | Review of Existing Data | Reeval/Other | The Review of Existing Data editor describes the student's currently identified disability and services as well as previous eligibilities. This is required only if this is a reevaluation, not an initial evaluation. | If 'Multiple Disabilities' is selected, the multi-select list includes options for describing those disabilities. |
| RR-Review of Records | Review of Records | Reeval/Other | The Review of Current Performance editor summarizes current information about the student’s assessments. This is required only if this is a reevaluation, not an initial evaluation. | The RR-Review of Records must be completed by the appropriate individuals prior to the ARC meeting. |
| RR-Review of Current Performance | Review of Current Performance | Reeval/Other | The Review of Current Performance editor summarizes current information about the student’s academic and functional performance levels. This is required only if this is a reevaluation, not an initial evaluation. | The RR-Review of Current Performance must be completed by the appropriate individuals prior to the ARC meeting. At least two observations are required for all evaluations. |
| Eligibility Form | Eligibility/Continued Eligibility | This section only prints if information is entered into the editor. | The Eligibility Form editor lists the student's eligible disability, or disabilities, determination(s). | For Multiple Disabilities, complete a form for Multiple Disabilities as well as a form for each of the underlying disabilities. |
| Eligibility Determination | Eligibility Determination | Always | The Eligibility Determination editor records the ARC team's review of current available data about the student, whether that data is sufficient to come to an eligibility conclusion, and what that determination is. | N/A |
Required for Lock
In this evaluation, some editors must be updated and saved before the document is locked. Required editors vary by Evaluation Type.
Editor Name | Initial | Reeval | Other |
|---|---|---|---|
| Evaluation Header | X | X | X |
| Student Demographics | X | X | X |
| Parent/Guardian Demographics | X | X | X |
| Summary of Interventions | X | ||
| Summary of Interventions Data | X | ||
| Major Areas of Concern | |||
| School Information | |||
| Physical Functioning and Summary of Support | |||
| Documentation of Student Progress | X | ||
| ARC Decisions | X | X | X |
| Basis of ARC Decisions & Parent Input | X | X | X |
| Initial Eval/Reevaluation Plan/Other Eval | X | X | X |
| Consent to Evaluate/Reevaluate | X | X | X |
| Parental Consent | X | X | X |
| Initial Meeting Notes | X | ||
| Initial Admissions and Release Committee Members | X | ||
| Multi-Disciplinary Report | X | X | |
| Review of Existing Data | X | ||
| Reevaluation Summary | X | ||
| Evaluator Assessments | |||
| Eligibility/Continued Eligibility | X | X | |
| Eligibility Determination | X | X | |
| Placement Options and Decisions | X | X | |
| Disciplinary Review | |||
| IEP Developed/Reviewed/ Revised | X | X | X |
| Notice of Graduation or Aging Out | |||
| Medicaid | |||
| Other Factors | |||
| Eval Meeting Notes | X | X | |
| Eval Admissions and Release Committee Members | X | X |
Print the Evaluation
Click the Print icon on the Documents tab to generate a PDF of the student's evaluation. The information entered in the editors of the evaluation will print in the appropriate sections of the PDF based on state requirements.
