Classic View: FRAM > Household Applications
Search Terms: Household Applications
The Household Applications editor displays both Meal and Educational Benefits applications for a single household in chronological order. If more than one application exists, the applications are sorted chronologically by the Ref # column with the most recent reference number listed first.
Selecting an application record displays the following application details:
- Application Detail
- Permission Detail
- Student(s) in Household
- Income in Household
- Application Status
- Application Eligibility Approved by Student
Example Household Application with an amended application selected.
Field Descriptions
Household Applications
| Field | Description |
|---|---|
Sch Yr | The year to which the application applies. |
Household Application | The name of the household or the name of the application's signer (per the setting of the Auto Fill Application Name field of the FRAM Preferences ) for reference purposes. |
App Type | Displays the type of household application.
|
Ref # | The application number that is used for reference purposes. |
Eligibility | The eligibility assigned to the students listed on the application.
|
Eff. Date | The first day on which the Approved Eligibility status applies. |
Exp. Date | The last day on which the Approved Eligibility status applies. This field will usually contain the default date set in the Default Expiration Date field of the FRAM Preferences , unless otherwise modified during the application process. |
Process Date | The date on which the FRAM application was processed or modified. |
Determining Official | The name of the official who processes FRAM applications and determines final student eligibilities (per the default set in the Determining Official Name field of the FRAM Preferences ). |
Exclude | An "X" in this column indicates that the application is no longer relevant because it has been excluded. Information on an excluded application should not be considered current or accurate. Excluded applications will not be included in the verification process. |
Online App | Indicates the application was completed and submitted by the parent via the online Meal Benefits Application found on the Parent Portal. |
Application Detail
| Field | Description |
|---|---|
Application Date | The date on which the application was signed by the parent/guardian. |
Effective Date | The eligibility effective date based on the approval of the application. |
Expiration Date | The expiration date of the eligibility. This field is auto-populated with the Default Expiration Date entered in the FRAM Application Preferences, typically 30 days into the next school year. It is recommended not to change the auto-populated Default Expiration Date. |
Determining Official | The name of the district employee (FRAM Processor) who processed the Meal and/or Educational Benefits Application. The FRAM Processor must be identified by selecting the check box in District Assignment. Only one district assignment record is needed with FRAM Processor checked to have FRAM Processor appear in the Determining Official field. |
School Year | The year to which the application applies. |
Opt Out Medicaid | If Yes is selected, the guardian does NOT want to be contacted by Medicaid regarding Medicaid benefits. This option only displays if the Display Medicaid Opt Out checkbox is marked in the FRAM Preferences . This is a state requirement, not required in all states. |
Opt Out SCHIP | If Yes is selected, the guardian does NOT want to be contacted by SCHIP (State Children's Health Insurance Program) regarding insurance benefits. This option only displays if the Display SCHIP Opt Out checkbox is marked in the FRAM Preferences . This is a state requirement, not required in all states. |
| Ethnicity/Race | Identifies the household's ethnicity and race. Responding to this section is optional and does not affect eligibility for free or reduced price meals. The race and ethnicity information is linked to the Household application and not to a specific person. |
Permission Detail
| Field | Description |
|---|---|
Permission Name | The name of the established district permission(s). |
Share Permission | This indicates whether or not the parent/guardian allows the district permission to share their children)'s benefits eligibility with other district staff members and programs. |
Student(s) in Household
| Field | Description |
|---|---|
Current Eligibility | The student's current eligibility status. If there is an eligibility displayed here, the "Best Practice" recommendation would be for the FRAM Processor to investigate the existing eligibility before processing the application. If the application is processed, the existing eligibility may be overwritten or end dated depending on the existing eligibility dates. Point of Sale customers only: This could create a discrepancy between eligibilities on Point of Sale transactions processed to date. |
Name | The name(s) of students included on the application. |
DOB | The date of birth for the listed student(s). |
School | The school in which the student is enrolled at the time of processing. |
Grade | The grade level in which the student is enrolled at the time of processing. |
Homeless /Runaway/Migrant/Foster/Head Start | This column indicates whether the student is considered homeless, runaway, migrant, foster, or head start. |
Remove (button) | This button removes selected students from the New Student(s) in Household section. |
Case Number for Household
| Field | Description |
|---|---|
| Case Number | The case number for SNAP/FDPIR/TANF benefits. This number is issued to a household member by the agency and indicates student members are eligible for free benefits based on participation in the program. If a case number is entered, the application can be processed without an SSN. If one member in a household participates in one of the benefit programs listed, all students within the household are automatically considered eligible for free benefits. |
Income in Household
| Field | Description |
|---|---|
App Sign | This radio button indicates the household member who signed the application. An application must be signed to be processed. If a signer is not selected, the application will be denied because it has not been signed. |
Checkbox | The checkbox allows you to select household members to remove or to add to the student section of the application. |
Name | The names of household members included on the application. |
DOB | The date of birth for the listed household members. As of the E.1222 Release Pack: If Human Resources functionality is enabled, date of birth information will not display for staff members unless they have a current student enrollment for the reporting year. |
| No Income | This checkbox indicates that the household member does not generate any income. |
Work | The household member's regular earnings from employment. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
|
Welfare, CS, Alimony | The amount of welfare, child support or alimony the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
|
Pension, Retirement, SS | The amount of pension, retirement or social security benefits the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
|
Other Income | The miscellaneous income the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
|
Remove (button) | This button allows you to remove household members from the application. |
Add Student (button) | This button allows you to add selected people to the Student section of the application. Only students entered in Census may be added. It is possible to add a non-enrolled child to the student section. If a child will be enrolled in school at some point during the school year or at the start of the next school year consider adding the child to the student section. Upon receiving an enrollment the eligibility will auto-populate for the child. |
Last Name / First Name / Quick Add (button) | These fields allow you to add household members to the application if a household member is missing from the member list. Before adding a person to the application, perform a thorough search to be sure that the person does not have a record in Campus that can be associated with the application. The Quick Add button does NOT add the person to Campus. Quick add only adds the person to the application. People added via Quick Add cannot be added to the Student section of the application. |
Application Status
| Field | Description |
|---|---|
Household Income | The sum of all income for all people in the household, as reported on the application and displayed in the Work Earnings; Welfare, Child Support, Alimony; Pension Retirement, Social Security; and Other Income columns for all household members. The amount is followed by brackets that indicate how frequently the income is received. Household income totals and household size are compared with federal income guidelines (according to values set on the tool) to determine the outcome of the household application. Income is annualized if there are multiple frequencies entered. If all income frequencies entered are the same, it is not annualized. |
Household Size | The number of people in the household (based on the application). |
Approved Eligibility | The eligibility assigned to a student listed on the application.
|
Application Status | The value in this field indicates the status of the household Meal or Educational Benefits application. The following statuses may apply:
|
Reference Number | The application number that is used for reference purposes. |
Application Name | The name of the application's signer or the household name under which the application is filed (per the setting of the Auto Fill Application Name field of the FRAM Preferences). If online Meal Benefits Application is enabled the default value will be the name of the Application Signer. |
Override Status | This dropdown list allows you to override the Eligibility status. The application will be approved based on the Override Status selected. The Override Status does not apply to Foster children and is not available for Categorical application. |
Override Reason | The reason why the Determining Official (FRAM Processor) chose to override the original Eligibility, determined by the application, with the value shown in the Override Status field. |
Application Eligibility Approved by Student
| Field | Description |
|---|---|
Name | The name(s) of students included on the application. |
Approved Eligibility | The eligibility assigned to a student listed on the application.
|
Certified Type | The criteria determining the value in the Approved Eligibility column.
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