Classic View: KS State Reporting > Collection Extract > EXIT: Exit Student
Search Terms: Collection Extract
The KIDS Collection EXIT Extract reports information on students who have left a school for a variety of reasons (e.g., graduation, dropout, transfers,etc.). An EXIT record should be submitted as soon as possible after the student's last day of membership. Students who have enrollment end dates after the entered FROM date and before the entered TO date on the report editor are included. If a FROM date is not entered, the Calendar start date is used.
KIDS EXIT Editor
Report Logic
See the KIDS Collection Extracts article for general reporting logic.
Enrollment records are only included in the extract when the Enrollment End Date is within the Reporting Range.
Students do not report when:
- The Enrollment record is marked as State Exclude or No Show.
- The Calendar of Enrollment is marked as State Exclude.
- The Grade Level of Enrollment is marked as State Exclude.
Generate the Report
See the KIDS Collection Extracts editor for description of the Report Editor fields and Sample Report Formats.
- Select the EXIT Student from the Extract Type dropdown list.
- Enter a Data Filter From Date, if desired.
- Enter a Data Filter To Date, if desired.
- Enter an Attendance Filter To Date, if desired.
- Select the Assessment Disaggregation Method 1 option, if desired.
- Select the Assessment Disaggregation Method 2 option, if desired.
- Mark the Students without State IDs checkbox, if desired.
- Mark the Social Security Number Optional, if desired.
- Select an Ad hoc Filter, if desired.
- Select the appropriate Format for the extract.
- If generating the extract in the State Format (tab delimited), enter the Records Limit Per File number.
- Select the Calendars to include in the extract.
- Click the Generate Report button. The report will display in the selected format.
Report Layout
| Data Element | Description | Location | |||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Record Type | Type of extract being generated, chosen on the Report Editor. Alphanumeric, 4 characters | Not dynamically stored | |||||||||||||||||||||||||||
Accountability School Identifier | Indicates the school number of the student's enrollment. Alphanumeric, 4 characters | System Administration > Resources > School > School Detail > State School Number School.number | |||||||||||||||||||||||||||
Resident District | District number where student resides (but not necessarily attends). If Home District field is blank, data reports from the State District Number field. Alphanumeric, 5 characters | Student Information > General > Enrollments > State Reporting Fields > Home District Enrollment.residentDistrict System Administration > Resources > District Information > District Info > State District Number District.number | |||||||||||||||||||||||||||
Legal Last Name | Reports the last name of the student. If the Legal Last Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Census > People > Demographics > Person Information > Last Name Identity.lastName | |||||||||||||||||||||||||||
Legal First Name | Reports the legal first name of the student. If the Legal First Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Census > People > Demographics > Person Information > First Name Identity.firstName | |||||||||||||||||||||||||||
Legal Middle Name | Middle name or middle initial of the student. If only the middle initial is available, this will be reported. If no middle name or initial is available for the student, this field will report blank. If the Legal Middle Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Census > People > Demographics > Person Information > Middle Name Identity.middleName | |||||||||||||||||||||||||||
Suffix | Indicates student's name is generational (Jr., III, etc.). If the Legal Suffix field is populated, information reports from that field. Alphanumeric, 10 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix Census > People > Demographics > Person Information > Suffix Identity.suffix | |||||||||||||||||||||||||||
Gender | Indication of student being either male or female. If the Legal Gender field is populated, information reports from that field. Numeric, 1 digit (0 = Female, 1 = Male) | Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Census > People > Demographics > Person Information > Gender Identity.gender | |||||||||||||||||||||||||||
Date of Birth | Date on which student was born. Date field, 10 characters (MM/DD/YYYY) | Census > People > Demographics > Person Information > Birth Date Identity.birthDate | |||||||||||||||||||||||||||
Grade | Grade level or primary instructional level at which the student enters and receives services in a school or an educational institution during a given academic session. Alphanumeric, 2 characters | Student Information > General > Enrollments > General Enrollment Information > Grade Enrollment.grade | |||||||||||||||||||||||||||
Student Identifier | Unique identifier assigned to the student by the school and/or district. Alphanumeric, 20 characters | Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber | |||||||||||||||||||||||||||
Hispanic Ethnicity | Indication of student being of Hispanic/Latino ethnicity. If yes, will report as Y; if No, will report as N. Alphanumeric, 1 character | Census > People > Demographics > Person Information > Race/Ethnicity > Is the individual Hispanic/Latino? Identity.hispanic | |||||||||||||||||||||||||||
State Student Identifier | Student's state identification number. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID | |||||||||||||||||||||||||||
School Year | The ending year of the current school year. If reporting for the 2010-11 school year, this will report as 2011. Numeric, 4 digits | System Administration > Calendar > Calendar > Calendar Information > End Date Calendar.year | |||||||||||||||||||||||||||
Funding School | Override field for the school that receives funding for the student. Alphanumeric, 4 characters | Student Information > General > Enrollments > State Reporting Fields > Funding School EnrollmentKS.fundingSchool | |||||||||||||||||||||||||||
Attendance School | Unique number of the school or program in which the student is physically located and where he/she takes the state assessments. Numeric, 4 digits | Student Information > General > Enrollments > State Reporting Fields > Attendance School EnrollmentKS.attendanceSchool | |||||||||||||||||||||||||||
Virtual Education Student | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
School Entry Date | Reports the student's start date of enrollment at the school. If this Entry into School field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into School EnrollmentKS.schoolDate | |||||||||||||||||||||||||||
District Entry Date | Reports the student's first date of entry at the district. If the Entry into District field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into District EnrollmentKS.districtDate | |||||||||||||||||||||||||||
State Entry Date | Reports the student's first date of entry at a school in the state. If this Entry into State field is blank, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/D/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into State EnrollmentKS.stateDate | |||||||||||||||||||||||||||
| First Instructional Date | Reports the first day the student receives instructional services during the school year. A value reports when the student meets the following criteria (at least one of these is true):
This reports the first day marked for instruction and attendance from the Calendar in which the student is enrolled.
If the school is marked as School Wide in the Title 1 field on the School Editor, all students within the school report their First Instruction Date. Otherwise, a blank value reports. When the End Year is prior to or equal to 2019, this field reports blank. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollment > General Enrollment Information > Start Date Enrollment.startDate Student Information > Program Participation > Gifted > Start Date Gifted.startDate Student Information > Special Education > General > State Reporting > Start Date SpecialEDState.startDate System Administration > Calendar > Calendar > Calendar > Days > Instruction, Attendance | |||||||||||||||||||||||||||
Membership Days | Calculated field. See the Report Logic section for details on the attendance calculations. Reports the number of days the student has been enrolled (days present plus days absent) in this school when school was in session during the current school year. Dates are calculated for ALL enrollments in the selected calendar. For kindergarten students, partial day attendance is based on the half day attendance period that constitutes an entire attendance day. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. COVID-19 Reporting: When the Attendance Filter To Date is populated on the Extract Editor, student membership days are calculated up to and including the entered date. Numeric, 5 digits (XXX.X) | Data not stored | |||||||||||||||||||||||||||
Attended Days | Calculated field. See the Report Logic section for details on the attendance calculations. Reports the number of days the student has been present in this school between the entered Date Filter From and Date Filter To Date entered on the editor. Only dates from the most recent enrollment in the selected calendar are calculated. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. COVID-19 Reporting: When the Attendance Filter To Date is populated on the Extract Editor, student attended days are calculated up to and including the entered date. Numeric, 5 digits (XXX.X) | Data not stored | |||||||||||||||||||||||||||
Truant Student | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Minutes Enrolled | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Concurrent HS Enrollment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Exit Withdrawal Date | Date student exited the school. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollment > General Enrollment Information > End Date Enrollment.endDate | |||||||||||||||||||||||||||
Exit Withdrawal Type | Reason student ended enrollment. Numeric, 2 digits | Student Information > General > Enrollment > General Enrollment Information > End Status Enrollment.endstatus | |||||||||||||||||||||||||||
| Unweighted Grade Point Average | Reports the student's unweighted GPA upon graduating from high school with a regular high school diploma. This only reports for students who report a value of 8 in the Exit/Withdrawal Type field. Reports the unweighted GPA (0.00 - 4.00) from the Transcript. If there is no unweighted GPA, this field reports blank. If the GPA is over 4.00, reports a value of 4.00. Numeric, 3 digits X.XX | Student Information > General > Transcript | |||||||||||||||||||||||||||
Special Circumstance Transfer Choice | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Post Graduation Plans | Selection indicates the student's plans after high school graduation. See the Kansas Graduation tab for a list of options. Reports a value when the Exit Withdrawal Type field is 8 or 22.
If no value is entered, this field reports blank. Alphanumeric, 1 character | Student Information > General > Graduation > Post Grad Plans Graduation.postGradPlans | |||||||||||||||||||||||||||
Comprehensive Race | Indicates the student's race/ethnicity.
Bit field, 6 characters | Census > People > Demographics > Person Information > Federal Race Identity.raceEthnicity | |||||||||||||||||||||||||||
Lunch Program | Indicates student meets requirements for free and reduced meals. A numeric value of 1-4 reports, based on the student's FRAM record dates being within the reporting period and the State Eligibility Code selection.
If no value is selected or there is no FRAM record, a value of zero (0: Not Eligible) reports. Numeric, 1 digit | FRAM > Eligibility Fram.eligibility | |||||||||||||||||||||||||||
Primary Disability Indicator | Indicates student's primary disability. When a student has an active Special Education State Reporting record OR an active IEP, a value of WD reports. Otherwise, a value of ND reports. An active Special Education State Reporting record is calculated as follows:
SPED State Reporting records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated. An active IEP record is calculated as follows:
When there is more than one SPED records in a given year for a student, the most recent record that overlaps the dates entered on the extract editor reports. Alphanumeric, 2 characters | Student Information > Special Education > General > State Reporting > Disability SpecialEDState.primaryDisability Student Information > Special Education > General > State Reporting > Start Date, End Date SpecialEDState.startDate SpecialEDState.endDate Student Information > Special Education > Documents > IEP > Start Date, End Date Plan.startDate Plan.endDate | |||||||||||||||||||||||||||
Gifted Student Indicator | Indicates whether student is considered gifted/talented. When the student has an active Gifted record, a value of GI reports. Gifted records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated. Otherwise, a blank value reports. An active Gifted record is calculated as follows:
Alphanumeric, 2 characters | Student Information > Program Participation > Gifted > Start Date, End Date Gifted.startDate Gifted.endDate | |||||||||||||||||||||||||||
Section 504 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Residence of Homeless | Indicates the student meets the federal guidelines of being homeless. When a student has a homeless record with a start date that is BEFORE the Extract Editor To Date and the End Date is blank or AFTER the calendar start date, the following reports:
When there is more than one homeless record for the student that meets the above condition, the value reports based on the record with the oldest start date. Numeric, 1 digit | Student Information > Program Participation > Homeless > Start Date, End Date, Primary Nighttime Residence, Unaccompanied Youth Homeless.startDate Homeless.endDate Homeless.primaryNightTimeResidence Homeless.unaccompaniedYouth | |||||||||||||||||||||||||||
ESOL/Bilingual Program Entry Date | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
First Entry Date into a school in the US | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
First Language | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
ESOL/Bilingual Program Participation Code | Indicates the status of the student's ESOL Participation. See the ESOL Participation section for reporting logic. If there is no selection made for this field, a default value of zero (0) reports. Alphanumeric, 1 character | Student Information > Program Participation > English Learners (EL) > EL Services > Service Types LepService.Type | |||||||||||||||||||||||||||
| Language Instruction Education Program Type | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| ESOL/Bilingual Program Ending Date | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
ESOL/Bilingual Contact Minutes | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Career Tech Ed Contact Minutes | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Title 1 Participation | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Miles Transported | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Transportation FTE | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Student's Street Address | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Student's City | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Student's Zip | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Non-Resident Transportation 10 Mile Law | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Military Connected Student Indicator | Reports the value selected in the Military Connected Student Indicator field on the Enrollment editor.
Numeric, 1 digit | Student Information > General > Enrollments > State Reporting Fields > Military Connected Student Indicator EnrollmentKS.militaryFamily | |||||||||||||||||||||||||||
Immigrant Student | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Country of Birth | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Neglected Student | A flag that identifies a neglected student who was served under Title I Part A funds at some time during the year. Students who were not served with these funds should have a blank in this field. If no value is selected, a default value of zero (0) reports. Numeric, 1 digits | Student Information > General > Enrollments > State Reporting Fields > Neglected Student EnrollmentKS.neglectedDelinquent | |||||||||||||||||||||||||||
| Kansas Preschool Program (KPP) | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Kansas Parents as Teachers Participant (KPAT) | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Dyslexia Screener | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Dyslexia Subtest | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Dyslexia Spring Benchmark Performance Level | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Math Grouping Indicator 1 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Math Grouping Indicator 2 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
English Language Arts - ELA Grouping Indicator 1 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
English Language Arts - ELA Grouping Indicator 2 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Science Grouping | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Science Grouping | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Comprehensive Agriculture Grouping Indicator | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Animal Systems Grouping Indicator | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Plant Systems Grouping Indicator | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
KELPA2 Grouping Indicator 1 | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
KELPA2 Grouping | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
State Mathematics Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
State English Language - ELA Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
State Science Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
State History/Gov Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| History/Gov Claim/Thesis Score | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| History/Gov Evidence Score | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| History/Gov Reasoning Score | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Comprehensive Agriculture Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Animal Systems Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Plant Systems Assessment | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
Kansas English Language Proficiency Assessment (KELPA) | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| KELPA Proctor ID | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| KELPA Proctor First Name | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| KELPA Proctor Last Name | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
| Individual Plan of Study | No value reports for this field in the EXIT Extract. | N/A | |||||||||||||||||||||||||||
User Field 1 | N/A | N/A | |||||||||||||||||||||||||||
User Field 2 | N/A | N/A | |||||||||||||||||||||||||||
User Field 3 | N/A | N/A |
