Post-Graduation Follow-Up (Wisconsin)

Classic View: WI State Reporting > School Performance Reports > Post-Graduation Follow-Up

Search Terms: School Performance Report

The Post-Graduation Follow-Up Report collects data about twelfth grade students and their projected plans following high school graduation. These plans are reported by ethnicity and gender. Information is collected over the entire school year and should be submitted to DPI by June 30. Data must be locked in and submitted to the Department of Public Instruction by this date.

Post-Graduation Follow Up

Report Logic

The Post-Graduation Follow-Up requires the following information in the reporting calendar in order to be included:

  •  The Grade Level of Enrollment must be a State Grade Level of 12 (Student Information > General > Enrollments > General Enrollment Information > Grade).
  • The Diploma Date field is populated with the date of graduation (or last day of school) (Student Information > General > Graduation > Diploma Date). The enrollment that is reported must be active on the Diploma Date. If there are no enrollments active on the diploma date, the enrollment with the most recent end date reports; if there are multiple enrollments with the same enrollment type, the enrollment that has a School Override Field populated reports. Otherwise, the enrollment with the lowest enrollment ID reports.
  • The Post Grad Plans field is populated (Student Information > General > Graduation > Post Grad Plans)

Excluded Students

Students are not included in this report when:

  • Their enrollment record is marked as No Show or is marked as State Exclude.
  • They are enrolled in a grade level marked as State Exclude.
  • They are enrolled in a calendar marked as State Exclude.

Report Editor

Data Element

Description

Extract Type

Indicates which SPR Extract is being generated. For this instance, choose the Post-Graduation Follow-Up option.

Format

Determines how the report is generated. Options are:

  • State Format (CSV) (see Image 2)
  • HTML (see Image 3)
  • Detail Format (CSV) (see Image 4)
  • Detail Format (PDF) (see Image 5)

Calendar

Indicates which school and year is being reported. Calendars can be selected by active year, school name or by year.

Student Selection

Select students to include on the report by choosing either a Grade level of enrollment for the students or an Ad hoc Filter.

  • To include students in all grade levels, choose All Students in the Grade Level options.
  • Selecting an existing ad hoc filter reports only those students or courses included in those filters, if they meet the reporting requirements of the report.
Report Generation

Use the Generate Extract option to immediately produce the report.

Or, use the Submit to Batch option to choose when the report should generate. This option is helpful when the amount of data being returned is large and could tax the server. Choosing a time after normal school hours may be best. See the Batch Queue article for more information.

Generate the Report

  1. Select the Post-Graduation Follow-Up option from the Extract Type dropdown list.
  2. Select the Format in which to generate the report.
  3. Select the Calendars to include in the report.
  4. Select the students to include in the report by choosing either a Grade level or an Ad hoc Filter.
  5. Click the Generate Extract button to display the report immediately, or use the Submit to Batch button to determine when the report should generate. The report displays in the selected format.

Sample images of each format type are included in the Report Layout sections.

HTML and State Format Report Layout

The HTML and State Formats meet the reporting needs as defined by DPI. The State Format is the only format that should be submitted to the state and does not include any column headers.

Post-Graduation Follow Up - State Format (CSV)

Post-Graduation Follow Up - HTML Format

Data Element Description Location
School Code

Reports the number of the school associated with the student's most recent enrollment.


If the School Override field is populated on the student's enrollment record, that number populates on the report.


Numeric, 4 digits

System Administration > Resources > School > School Number


School.number


Student Information > General > Enrollments > State Reporting Fields > School Override



Enrollment.schoolOverride

Race/Gender Code

Indicates the reported students as being Pacific Islander, Asian, Black, White or Hispanic and notes if the student was male or female. Values report as follows:

  • IM - American Indian or Alaskan Native Male
  • IF - American Indian or Alaskan Native Female
  • AM - Asian Male
  • AF - Asian Female
  • BM - Black Male
  • BF - Black Female
  • WM - White Male
  • WF - White Female
  • HM - Hispanic Male
  • HF - Hispanic Female
  • TM - Two or more races Male
  • TF - Two or more races Female

(R/E) Alphanumeric, 2 characters

(G) Alphanumeric, 1 character

(M or F)

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity


Census > People > Demographics > Gender


Identity.gender

Post Graduation Plans

Reports the value of the student's assigned post-graduation plan. Options are:

  • 1T - Job Training Program
  • 2V - Vocational/Technical College
  • 4Y - Four Year College or University
  • MI - Military
  • EP - Employment
  • SE - Seeking Employment
  • OT - Other
  • UD - Undecided
  • NR - No Response

Alphanumeric, 2 characters

Student Information > General > Graduation > Post Graduation Plans

Graduation.postGradPlans
Count Total number of all students who have the specified post graduation plan for the specified race/gender combination.

Numeric, 3 digits
Calculated value, data not stored

Detail CSV Format

The Detail CSV Format is provided to aid users in data analysis and troubleshooting. This format is not submitted to the state. Data is sorted in the following order:

  • Last Name
  • First Name
  • State ID

Post-Graduation Follow-Up - Detail CSV Format

Data Element Description Location
School Code

District-assigned school number for the calendar selected in the extract editor.


If the School Override field is populated on the student's enrollment record, that school number displays on the report.


Numeric, 4 digits

System Administration > Resources > School > Number


School.number


Student Information > General > Enrollments > State Reporting Fields > School Override

School Name

Displays the name of the school.

If the School Override number does not correspond to a number in the district, a blank value reports for the school name.


Alphanumeric, 40 characters

System Administration > Resources > School > Name

School.name
WSN Displays the assigned state ID for the student.

Numeric, 10 digits
Census > People > Demographics > Person Identifiers > Student State ID

Person.stateID
Person ID Displays the Campus assigned person ID for the student.

Numeric, 10 digits
Census > People > Demographics > Person Information > Person ID

Identity.personID
Last Name Reports the student's last name.

Alphanumeric, 40 characters
Census > People > Demographics > Person Information > Last Name
Identity.lastName
First Name Reports the student's first name.

Alphanumeric, 35 characters
Census > People > Demographics > Person Information > First Name

Identity.firstName
Middle Name Reports the student's middle name.

Alphanumeric, 30 characters
Census > People > Demographics > Person Information > Middle Name

Identity.middleName
Enrollment Status Reports the Service Type associated with the enrollment record.

Alphabetic, 1 character (P, S, N)


Student Information > General > Enrollments > General Enrollment Editor > Service Type

Enrollment.serviceType
Race Code

Reports the student's race/ethnicity code as follows:

  • American Indian or Alaskan Native = I
  • Asian = A
  • Black = B
  • White = W
  • Hispanic = H
  • Two or More Races = T

Alphanumeric, 1 character

Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
Gender Reports the student's gender as either M(ale) or F(emale).

Alphanumeric, 1 character
Census > People > Demographics > Person Information > Gender

Identity.gender
School Override Reports the School Override Number, if populated. If it is not populated, a blank value reports.

Numeric, 4 digits
Student Information > General > Enrollments > State Reporting Fields > School Override

Enrollment.schoolOverride
Diploma Date Reports the date the student received a high school diploma.

Date field, 10 characters (MM/DD/YYYY)


Student Information > General > Graduation > Diploma Date

Graduation.diplomaDate
Post Grad Plans

Reports the value of the student's assigned post-graduation plan. Options are:

  • 1T - Job Training Program
  • 2V - Vocational/Technical College
  • 4Y - Four Year College or University
  • MI - Military
  • EP - Employment
  • SE - Seeking Employment
  • OT - Other
  • UD - Undecided
  • NR - No Response

Alphanumeric, 2 characters

Student Information > General > Graduation > Post Graduation Plans

Graduation.postGradPlans

Detail PDF Format

The Detail PDF Format is provided to aid users in data analysis and troubleshooting in a printable format. This format is not submitted to the state. Data is sorted in the following order:

  • Last Name
  • First Name
  • Student Number 

Students who have an active school override are marked with an asterisk next to their name.

Post-Graduation Follow Up - Detail PDF Format

Data Element Description Location
Name Reports the student's last name, first name and middle initial

Alphanumeric, 40 characters
Census > People > Demographics > Person Information > Last Name, First Name, Middle Name

Identity.lastName

Identity.firstName

Identity.middleName

Student Number Displays the assigned state ID for the student.

Numeric, 10 digits
Census > People > Demographics > Person Identifiers > Student State ID

Person.stateID
Person ID Displays the Campus assigned person ID for the student.

Numeric, 10 digits
Census > People > Demographics > Person Information > Person ID

Identity.personID
Race Ethnicity

Reports the student's race/ethnicity code as follows:

  • American Indian or Alaskan Native = I
  • Asian = A
  • Black = B
  • White = W
  • Hispanic = H
  • Two or More Races = T

Alphanumeric, 1 character

Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
Gender Reports the student's gender as either M(ale) or F(emale).

Alphanumeric, 1 character
Census > People > Demographics > Person Information > Gender

Identity.gender
Diploma Date Reports the date the student received a high school diploma.

Date field, 10 characters (MM/DD/YYYY)


Student Information > General > Graduation > Diploma Date

Graduation.diplomaDate
Post Grad Plans

Reports the value of the student's assigned post-graduation plan. Options are:

  • 1T - Job Training Program
  • 2V - Vocational/Technical College
  • 4Y - Four Year College or University
  • MI - Military
  • EP - Employment
  • SE - Seeking Employment
  • OT - Other
  • UD - Undecided
  • NR - No Response

Alphanumeric, 2 characters

Student Information > General > Graduation > Post Graduation Plans

Graduation.postGradPlans