Minnesota Ed-Fi Data v3.1 - Student Early Education Program Associations

Classic View: System Administration > Ed-Fi 

Search Terms: Ed-Fi

This association represents Students in an Early Education Program.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
Post

When a new enrollment is saved for a student, and there is an Early Education record saved that overlaps the enrollment record.

  • When a student has two enrollments in the same School, Calendar & Schedule Structure with the same start date, report from the enrollment service type in the following order:
    1. P: Primary Enrollment
    2. S: Partial/Ancillary
    3. N: Special Ed Services
  • When an enrollment with a higher priority is deleted, the enrollment with lower priority will post a new record.
  • Do not send records if the Calendar Exclude check box is checked in the calendar the student is enrolled.
  • Do not send records if the School Exclude check box is checked in the calendar the student is enrolled.
  • Do not send a record if the No Show check box is checked.
  • When a new Early Education record is saved for a student, and there is a reportable enrollment record that overlaps the Early Education record.
  • When the Early Education record's Start Date or End Date are updated so that they overlap a reportable enrollment record.
  • When the Enrollment record's Start Date or End Date are updated so that they overlap an Early Education record.
  • Do not send records if. the Calendar Grade Level "Exclude from State Reporting" checkbox is selected for the grade level that the student's enrollment is tied to.
Put

When the start date for an enrollment is changed:

  • When an enrollment with a lower priority is changed, data will not send.
  • When an enrollment is updated for a student.
  • When the Early Education record is updated for a student.
DeleteWhen an enrollment is deleted:
  • When a student has two enrollments in the same school for the same start date, records with lower priority will not trigger a delete.
  • When the No Show check box is checked.
  • When the Early Education record is deleted.
  • When the Early Education record's Start Date or End Date are updated so that they no longer overlap a reportable enrollment record.
  • When the Enrollment record's Start Date or End Date are updated so that they no longer overlap an Early Education record.

Object Data Elements

This table describes data elements sent within the  resource.

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field
beginDate

The month, day, and year on which the Student first received services.

Report the Start Date from the Early Education record
  • If the Enrollment Start Date takes place after the Early Education record Start Date, report the Enrollment Start Date.
M

Student Information > Program Participation > Early Learning > Start Date


Student Information > General > Enrollments > Start Date

EarlyLearning.
startDate
education
Organization
Reference

educationOrganizationId: 

The identifier assigned to an education organization.

  1. Report the Ed-Fi School ID.
  2. If Ed-Fi School ID is NULL, report:
    1. ttddddsssmmm

      where:

      • tt = district type
      • dddd = district number, left zero filled
      • sss = school number, left zero filled
      • mmm = 000 for all organizations reported in Ed-Fi
M

System Administration > Resources > School > school record > Ed-Fi School ID


tt: System Administration > Resources > District Information > district record > Type


dddd: System Administration > Resources > District Information > district record > State District Number


SSS: System Administration > Resources > School > school record > State School Number

School.entityID

District.type

District.number

School.number

program
Reference

educationOrganizationId: 

The identifier assigned to an education organization.

programName: 

The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local 

agencies.


programTypeDescriptor: 

The type of program.

Report the following values within the program

  • educationOrganizationId:
    1. Report the Ed-Fi District Number, if it exists
    2. If Ed-Fi District Number is NULL, report:
      • ttddddsss

        where:

        1. tt = district type
        2. dddd = district number, left zero filled
        3. sss = 000
  • programName:
    1. If EarlyEducationMN.program = 01, 04, 204, or 204a, report ''EE-SR'.
    2. If EarlyEducationMN.program = 02, 03, 99, 200, 201, 202, 203, or 203a, report 'Early Education - Early Childhood Family Education'.
  • programTypeDescriptor:
    1. If EarlyEducationMN.program = 01, 04, 204, or 204a, report ''EE-SR'.
    2. If EarlyEducationMN.program = 02, 03, 99, 200, 201, 202, 203, or 203a, report 'EE-ECFE'.
M

System Administration > Resources > District Information > district record > Ed-Fi District Number


tt: System Administration > Resources > District Information > district record > Type


dddd: System Administration > Resources > District Information > district record > State District Number

District.entityID

District.type

District.number

student
Reference
studentUniqueId: 

A unique alphanumeric code assigned to a student.

Report the EdFi ID value.MCensus > People > Demographics > EdFi IDperson.edFiId
endDate

The month, day, and year on which the Student exited the Program or stopped receiving services.

  1. Report the End Date from the Early Education record, if it exists.
    • If the Enrollment Start Date takes place after the Early Education record Start Date, report the Enrollment Start Date.
  2. If no Early Education record End Date exists, do not report.
CStudent Information > Program Participation > Early Education record > End DateEarlyLearning.
endDate
fundingSources

An unordered collection of studentEarlyEducation

ProgramAssociationFunding

Sources.

fundingSourceDescriptor: 

Funding source.


  1. If a value exists, and it is mapped in the Resource Preferences area, report the mapped value.
    1. If multiple mapped values exist in a record, report all values .
  2. Otherwise, do not report.
CStudent Information > General > Early Education > Early Education Funding Source > Funding SourceEarlyEducation
FundingMN.funding
Source
reasonExited
Descriptor

The reason the child left the Program within a school or 

district.

  1. If a value exists, and it is mapped in the Resource Preferences area, report the mapped value
  2. Otherwise, do not report.
CStudent Information > General > Early Education > Exit ReasonEarlyEducationMN.
exitReason
servedOutside
OfRegular
Session

Indicates whether the Student received services during the summer session or between sessions.

Report if the Served Outside of Regular Session checkbox is selected:
  1. If the checkbox is not selected, do not report.
CStudent Information > General > Early Education > Served Outside of Regular SessionEarlyEducationMN.
outsideSession
service
Attendance
Hours

Indicates a student’s service attendance hours.

Report the value:
  1. If Service Attendance Hours is NULL, do not report.
CStudent Information > Program Participation > Early Learning > Service Attendance HoursEarlyEducationMN.
attendanceHours
service
Membership
Hours

Indicates a student’s service membership hours.

Report the value:
  1. If Service Membership Hours is NULL, do not report.
CStudent Information > Program Participation > Early Learning > Service Membership HoursEarlyEducationMN.
membershipHours