CTE Student Data Report (Nevada)

PATH: NV State Reporting > CTE Data Extracts > Student Data Report

The CTE Student Data Report is the first upload of CTE data which details student demographic information. This report is typically generated in mid October, allowing time for transferring and dropout students to exit or enter the school, improving the overall accuracy of CTE information reported. This report is due to the Nevada Department of Education by mid November.

CTE Student Data Report Editor

Report Logic

The following report logic is enforced:

  • If a student was active AND enrolled in a CTE course at any time during the reporting period, the student reports.

  • If the student does not have an active enrollment record but the Effective Date on the report editor is on or between the Start and End Date of the enrollment record, the record will report.

  • If the student's enrollment record Start and End dates are outside of the Effective Date entered on the report editor, the enrollment record is not reported.

  • A course is considered a CTE course if the CTE Course Flag on Course > Custom Data Elements is marked.

 See the CTE Extracts (Nevada) article for directions for generating the extract.

CTE Student Data Report Layout

Element

Description

Type, Format and Length

Campus Database

Campus Application

District Code

The District code of the student's most recent primary enrollment record.
      
The State-assigned school district code of the student's most recent active primary enrollment record is reported. If the student does not have an active enrollment record but the Effective Date on the report editor is on or between the Start and End Date of the enrollment, the student's record is reported.
    
If the student's enrollment dates are outside the Effective Date on the report editor, the enrollment record is not reported.

Numeric, 2 digitsDistrict.numberSystem Administration > Resources > District Information > District Information > District Editor > District Detail > Master District Code
School NameThe school's name.AlphanumericSchool.nameSystem Administration > Resources > School > School Editor > School Detail > Name

School Code

The School code of the student's most recent primary enrollment record.
    
The State-assigned school code of the student's most recent active primary enrollment is reported. If the student does not have an active enrollment record but the Effective Date on the report editor is on or between the Start and End Date of the enrollment record, the student's record is reported.
     
If the student's enrollment Start and End dates are outside the Effective Date on the report editor, the enrollment record is not reported.

Numeric, 6 digits
    
The first two numbers are the District Code and the last three numbers are the school code.

Calculated, not dynamically stored

System Administration > Resources > District Information > State District Number; System Administration > Resources > School > State School Number

Student ID

A unique identification number assigned to a student by the Department of Education.

Alphanumeric

Student.stateID

Census > People > Demographics > Person Identifiers > Student Unique State ID

Student Local IDThe student's Local Student Number. If the Local Student Number field is blank, this field reports null.NumericPerson.studentNumberCensus > People > Demographics > Person Identifiers > Local Student Number

First Name

The student's legal first name.

Alphanumeric

Identity.firstName

Census > People > Demographics > Person Identifiers > First Name

Middle Name

The student's middle name.

Alphanumeric

Identity.middleName

Census > People > Demographics > Person Identifiers > Middle Name

Last Name

The student's legal last name.

Alphanumeric

Identity.lastName

Census > People > Demographics > Person Identifiers > Last Name

Gender

The student's gender.

Alphanumeric, 1 character

Identity.gender

Census > People > Demographics > Person Identifiers > Gender

Race

The student's Race Ethnicity.
    
Reported Race Ethnicity values are calculated based on Federal designations. Valid options include:

  • H: Hispanic or Latino or any race
  • I: American Indian or Alaska Native
  • A: Asian
  • B: Black or African American
  • P: Native Hawaiian or Other Pacific Islander
  • C: White
  • M: Two or more races

Alphanumeric, 1 character

RaceEthnicity.code

Census > People > Demographics > Person Information > Race/Ethnicity

Date of Birth

The student's date of birth.

Date, 10 characters
MMDDCCYY

Identity.birthdate

Census > People > Demographics > Birth Date

Disabled

The student's primary disability, as detailed in an IEP.
     
Students must have an active IEP from the NV SPED Data Entry Plan. The plan must be locked in order to report a value of Y. If the student is not Special Ed a value of N is reported.

Alphanumeric, 1 character

PlanState.disability1

Student Information > Special Ed > Documents > NV SPED Data Entry Plan > Primary Disability

Economically DisadvantagedIf the student has a FRAM eligibility on or before Effective Date selected on the report editor AND the student has an Eligibility of reduced or free, then reports.  All others report N.Alphanumeric, 1 characterN/AFRAM > Eligibility > Eligibility Editor > Eligibility Detail

 Academically Disadvantaged 

No longer reported. Zero filled.

N/A

N/A

N/A

EL

The student's EL status.

Y reports If the student has

  • an EL record with the Program Status EL, AND
  • an Identified Date prior to the Effective Date, AND
  • the Program Exit Date is NULL or not equal to or prior to the Effective Date.

Otherwise, this field reports N.

Numeric, 9 digitsCalculatedStudent Information > Program Participation > English Learners (EL) > EL > Active EL Record > Program Status AND Identified Date

Grade

The student's grade level as of the most recent primary enrollment record.
     
Grade levels must be mapped to State Grade Levels in order for data to report properly.

Alphanumeric

Enrollment.grade

Student Information > General > Enrollments > Grade