The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.
Enrollments are first sorted by grade level, then by the enrollment start date. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
General Enrollment Information
Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Indiana. State reporting also relies heavily on the Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments article.
Indiana General Enrollment Information Editor
Start Date
Indicates the student's first day of enrollment in the selected calendar.
Database Location:
Enrollment.startDate
Ad Hoc Inquiries:
Student > Demographics > student.startDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate
Student > Learner > Enrollment History > enrollmentHistory.startDate
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
Two options are available:
01: Enrolled
02: Retained
Database Location:
Enrollment.startStatus
Ad Hoc Inquiries:
Student > Demographics > student.startStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus
Student > Learner > Enrollment History > enrollmentHistory.startStatus
The End Status indicates the reason ends their enrollment in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, an End Status can be entered without an End Date.
Code
End Status
01
Record of School Failure
02
Disinterest in Curriculum
03
Interpersonal Problems
05
Need to Earn Money
10
Poor Health
12
Armed Services Enlistment
13
Court Ordered
14
Unknown or No Shows
15
Truancy (Underage No Shows)
16
Expulsion, Did Not Return
17
Missing but located
18
Failure of GQE
19
Transferred
20
Removed by parent/provide Home School Instruction
21
Deceased
22
Incarcerated or placed by court order
25
Transferred out of state
26
Missing
27
Foreign Exchange Student
28
Religious beliefs
29
Special Education
30
Earned GED
31
Transferred to a non-accredited non-public/virtual schl
33
Service Expulsion or Out-of-School Suspension
34
Early or Midyear Graduate
49
IEP Ownership Only
50
End of School Year
Database Location:
Enrollment.endStatus
Ad Hoc Inquiries:
Student > Demographics > student.endStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus
Student > Learner > Enrollment History > enrollmentHistory.endStatus
A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy. See the No Show section on the Enrollments article for more information.
Records are not sent when the No Show checkbox is marked.
The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.
Database Location:
Enrollment.serviceType
Ad Hoc Inquiries:
Student > Demographics > student.serviceType
Student > Learner > Active Enrollment > Core elements > activeEnrollment.serviceType
Student > Learner > Enrollment History > enrollmentHistory.serviceType
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Indiana and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
Indiana State Reporting Fields Editor
State Exclude
Excludes a student from reporting on all Indiana state reporting extracts.
Enrollment records marked as State Exclude are not included in state reports or sent to Ed-Fi.
Database Location:
Enrollment.stateExclude
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > activeEnrollment.stateExclude
Student > Learner > All Enrollments > State Reporting elements > histEnrollment.stateExclude
Indicates student is enrolled at an Indianapolis Public School. This field is strictly for students who are in the Indianapolis Public School District but for segregation purposes are attending a township school. This only affects schools in Marion County.
Database Location:
EnrollmentIN.IPS
Ad Hoc inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.ips
Student > Learner > All Enrollment > State Localized Elements > eshist.ips
Indicates the student is a virtual student. When 50 or more is entered, the Virtual Student field on the ME report reports Y. N reports if the value in the Virtual Student field is 49 or less.
Database Location:
Enrollment.virtualStudent
Ad Hoc inquiries:
Student > Learner > State Localized Elements > es.virtualStudent
Student > Learner > All Enrollments > State Localized Elements > eshist.virtualStudent
Available options indicate how full day kindergarten is funded for the selected student.
Definition
Database Location
Ad Hoc Inquiries
Full Day KG Grant
Indicates if any portion of funding for the additional half day for this student comes from grant funds.
EnrollmentIN.fullDayKGGrant
Student > Learner > State Localized Elements > es.fullDayKGGrant
Student > Learner > All Enrollments > State Localized Elements > eshist.fullDayKGGrant
General Fund
Indicates if any portion of funding for the additional half day for this student comes from general funds.
EnrollmentIN.generalFund
Student > Learner > State Localized Elements > es.generalFund
Student > Learner > All Enrollments > State Localized Elements > eshist.generalFund
Fees (Parent Paid Fees)
Indicates if any portion of funding for the additional half day for this student comes from parent funds.
EnrollmentIN.fees
Student > Learner > State Localized Elements > es.fees
Student > Learner > All Enrollments > State Localized Elements > eshist.fees
Other Funds
Indicates if any portion of funding for the additional half day for this student comes from other funds.
EnrollmentIN.otherFunds
Student > Learner > State Localized Elements > es.otherFunds
Student > Learner > All Enrollments > State Localized Elements > eshist.otherFunds
Reports:
Not included in State Reports.
Ed-Fi Resources:
Not included in Ed-Fi Resources.
Testing Fields
Use the Testing Fields to indicate if the student is required to take the assessment. A checkmark indicates the student is required to take the assessment.
Test
Database Location
Ad Hoc Inquiries
ISTAR
EnrollmentIN.istar
Student > Learner > State Localized Elements > es.istar
Student > Learner > All Enrollments > State Localized Elements > eshist.istar
WIDA
EnrollmentIN.wida
Student > Learner > State Localized Elements > es.wida
Student > Learner > All Enrollments > State Localized Elements > wida
WIDA Tier
enrollmentIN.widaTier
Student > Learner > State Localized Elements > es.widaTier
Student > Learner > All Enrollments > State Localized Elements > eshist.widaTier
ECA Algebra
EnrollmentIN.ecaAlgebra
Student > Learner > State Localized Elements > es.ecaAlgebra
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebra
ECA English
EnrollmentIN.ecaEnglish
Student > Learner > State Localized Elements > es.ecaEnglish
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglish
ECA Algebra Retest/1st Time Move-In
EnrollmentIN.ecaAlgebraRetest
Student > Learner > State Localized Elements > es.ecaAlgebraRetest
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebraRetest
ECA English Retest/1st Time Move-In
EnrollmentIN.ecaEnglishRetest
Student > Learner > State Localized Elements > es.ecaEnglishRetest
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglishRetest
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Except for the SPED Exit Date field, selections CANNOT be modified from the Enrollment editor; instead, use the IN Special Education Data Plan to manage these fields. The enrollment editor populates once the Data Plan is locked.
Special Education Enrollment Editor
Primary Disability
Exceptionality area that describes the student's primary special education eligibility classification.
Database Location:
PlanState.primaryDisability
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability1
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability1
Indiana General Enrollment Information Editor
Indiana State Reporting Fields Editor
Special Education Enrollment Editor
