PATH: Human Resources > Personnel > Personnel Master > State Reporting
This screen is only available for districts in Wisconsin.
This screen stores the WISEid Secure Role and other state reporting items.
Example State Reporting Screen
Field Descriptions
| Field | Description | Ad hoc Field |
|---|---|---|
| WISEid Number | The employee's State Number from the HR General Information screen. Human Resources > Personnel > Personnel Master > HR General Information > State Number |
hrStateReprting.personID hrStateReprtingHistory.personID |
| WISEidstaff Secure Role | Indicates a person's WISEsecure role. This field is read-only and is entered in Human Resources > Personnel > Personnel Master > HR General Information > Employment Dates > WISEstaff Secure Role.
Values come from System Administration > Custom > Attribute/Dictionary > Employment > WISE Secure Role |
hrStateReprting.secureRole hrStateReprtingHistory.secureRole |
| Assignment File | The Assignment File section provides an editor for entering the staff member's assignments for reporting on the WISEstaff Reporting > Assignment File. This report will be available in a future release. Any Work Assignments, WISEstaff Position Codes and Work Locations listed can be edited on the Work Assignment editor. See the following Assignment File section for more information. |
N/A |
| Contract File | The Contract File section provides an editor for entering data used in the WISEstaff Contract Upload File extract. Contract File records are not required unless the Assignment File includes a Work Assignment record within the School Year with an Assignment Type value in 0: Professional - Special Education OR 1: Professional - Regular Education. See the following Contract File section for more information. |
N/A |
| Comments | This space allows you to enter and save additional information. To save comments, at least one assignment record must also be entered. |
hrStateReprting.comments hrStateReprtingHistory.comments |
| Modified By | Identifies the last user to make a change and includes the date and time when the change was made. | hrStateReprting.modifiedByID hrStateReprting.modifiedDate hrStateReprtingHistory.modifiedByID |
Add Assignment(s) for WISEstaff Reporting (Assignment File)
PATH: Human Resources > Personnel > Personnel Master > State Reporting
The Assignment File section provides an editor for entering the staff member's assignments for reporting on the WISEstaff Reporting > Assignment File. This report will be available in a future release.
For a Work Assignment to appear in the Assignment File section, it must be marked as WISEstaff Reported on the Position Code in Human Resources > Administration > Position Codes. Any Work Assignments, WISEstaff Position Codes and Work Locations listed can be edited on the Work Assignment editor.
Click the Add WISEstaff Area Code button.
Result
The Work Location (Working School Number) area expands and the Assignment File fields display.Use the following field descriptions to fill out the Assignment File fields.
Field Description WISEstaff Area Code The Area Code denotes the staff member's general realm of assignment and related work subject/tasks. Values in this field come from the WISEstaff Area Code in HR Codes. Assignment Type Read only
This informational field provides the Assignment Type that corresponds with the WISEstaff Position Code/WISEstaff Area Code.- 0: Professional - Special Education
- 1: Professional - Regular Education
- 2: Short-Term Substitute/Extra Curricular Activities
- 3: Support - Regular Education
- 4: Support - Special Education
WISEstaffFTE A number that reflects the amount of work a staff member will complete at a particular agency in a school year. For example, a regular full-time staff member would typically be recorded as 1.00, while a part-time staff member would have 0.5. Staff who are working split arrangements at different agencies can have various FTE amounts for each location, such as 0.8 at one location and 0.2 at another for a full-time employee working in two agencies. Long Term Substitute Mark Yes if the staff member is a long-term substitute. When this checkbox is marked, Yes will report in the Assignment file.
This checkbox is enabled dynamically based on the position and assignment.Bilingual Program Mark Yes if the staff member teaches a bilingual education program. When this checkbox is marked, Yes will report in the Assignment file.
This checkbox is enabled dynamically based on the position and assignment.Subcontracted Through Agency Mark Yes if the staff member's assignment is part of an alternative education program. When this checkbox is marked, Yes will report in the Assignment file.
This checkbox is enabled dynamically based on the position and assignment.School Board Approved Alternative Education Program Mark Yes if the staff member is a subcontractor. When this checkbox is marked, Yes will report in the Assignment file.
This checkbox is enabled dynamically based on the position and assignment.Grade Levels The grade(s) with which the staff member works. This field can only be modified if the WISEstaff Assignment File requires reporting grades for the staff member's position. Local Use (100 character limit) Optional field for districts to use for providing additional information for titles when reporting assignments. Working LEA OR Override Working LEA Select the LEA number of the agency where the assignment is performed. You can select the District Name or override by selecting an option in the Override Working LEA dropdown list. Options in the dropdown list come from Human Resources > Administration > HR Codes > Personnel > Override LEA.
Local Assignment Title OR Override Local Assignment Title The staff member's assignment title as it's known at that particular location. The Local Assignment Title comes from Human Resources > Administration > Position Codes > Description. You may Override the Local Assignment Title by manually entering multiple titles together using a semi-colon or divider with spaces (255 character limit). - Click Save.
Add Contract File Record(s) for WISEstaff Reporting (Contract Upload File)
PATH: Human Resources > Personnel > Personnel Master > State Reporting
The Contract File section provides an editor for entering data used in the WISEstaff Contract Upload File extract.
- Click the Add Contract File Record button.
Result
The Contract File section expands and a New Contract File Record area displays. Use the following field descriptions to fill out the Contract File Record.
Field Description School Year The School Year for which you are adding the Contract File Record. Final Salary Code Marking the Yes check box indicates the staff member's Contract information is finalized for the year.
Clearing the Yes check box indicates the staff member's Contract is still in negotiation and could change later
Contract Salary The total salary for the contract. Calculate Contract Salary Selecting the button removes any edited/saved value from the Contract Salary field and replaces it with the sum of Calculated Base amounts from applicable Work Assignment Records from the most current Wage Detail Records within the School Year in the Assignment File section above. Contract Fringe Benefits The total amount the employee receives as fringe benefits. Contract Days The total number of days for the contract. Highest Degree
(Read-Only)This is a calculated field and cannot be changed.
The Highest Degree is retrieved from the staff person's Qualifications (Human Resources > Personnel > Personnel Master > Qualifications > Education).Years Experience Local Years OR Override Local Years The Local Years field calculates the staff member's experience based the School Year selected in the Contract File Record and on the staff member's HR General Information > Employment Dates records.
If you choose to Override Local Years, the amount entered in this field should only end in whole or half years after the decimal point (.0 or .5).Total Years OR Override Total Years The Total Years field adds the staff member's "Local Years" plus the total months entered in Work History records for Start Month/Year and End Month/Year in Human Resources > Personnel > Personnel Master > Qualifications.
The total for months from Work History is divided by 12 to get the number of years. Any remaining months are rounded to the nearest whole or half year.
Work History records that have overlapping Employment Dates on the HR General Information screen are not included in the Total Years calculation.
The amount entered in this field should only end in whole or half years after the decimal point (.0 or .5).
Local Use 50 Characters maximum. Click Save.
Tool Rights
PATH: System Administration > User Security > Users > Tool Rights
In order to modify and save State Reporting values, you must have at least R(ead) and W(rite) tool rights assigned to you.
Example State Reporting Tool Rights
