Classic View: Human Resources > Personnel > Personnel Master > General Information
The General Information section contains confidential information, not tied to a specific work assignment, about a person employed by the district. This information is used by business administration applications in Campus.
| What can I do? | What do I need to know? |
|---|---|
Change the Current Record
- Select HR General Information from the left-hand navigation.
The Current Record displays. - Edit the Current Record. All fields may be updated except the Personnel Number.
Click the Comments button to display the Comments window and enter comments about the change.
It is highly recommended that you always enter comments when making changes.
- Click the Save button.
Result
Campus saves the changes and creates a new Historical Record with the current date.
Add I-9 Verification Details to a Record
If an I-9 Employment Eligibility Verification Form is on file, Campus allows you to enter information regarding the documentation used to validate employment and to identify expiration dates.
I-9 Verification Details window with example documents entered.
Documentation | Options |
|---|---|
List A Documentation |
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List B Documentation |
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List C Documentation |
|
Complete the following steps to add I-9 Verification Details.
- Select HR General Information from the left-hand navigation.
The Current Record displays. - Select the I-9 on File checkbox and click the Verification button.
Result
The I-9 Verification Details window displays.
- Enter the following information for the List A, List B, and List C Documentation:
- Documentation Title. Select a valid option from the drop-down list.
- Issuing Authority. The agency responsible for distributing the document.
- Document Number. The identifying number on the document.
- Expiration Date (if any). The document's expiration date if applicable.
- Click the Update Verification Info button.
Click the Comments button to display the Comments window and enter comments about the change.
It is highly recommended that you always enter comments when making changes.
- Click the Save button.
View Historical Records
- Select the plus sign (+) next to HR General Information to expand the records.
- Select the date that you want to view.
Result
The Historical Record displays. Historical records are read-only and cannot be modified.
Example Historical Record without comments
Manage File Attachments
This feature is only available if your administrator has enabled the attachment feature.
Example Attach Files button.
To view documents, click the Attach Files button.
Users with the appropriate tool rights may also complete the following tasks.
Screen Examples and Field Descriptions
Current Record (Field Descriptions)
Example General Information - Current Record
Descriptions are not provided for ALL fields. Descriptions are provided for fields that may require a concise explanation.
Field | Description |
|---|---|
PersonID | The employee's Person ID (generated by Campus). |
Personnel Number | The unique identifier within HR for the person. |
State Number | This field stores the unique staff identifier to be reported to the state. This field is optional. |
NASIS ID | BIE Only: This field displays only when the Human Resources application is implemented in a BIE environment. This field is used for tracking a separate ID used in BIE implementation. |
Social Security Number | The unique Social Security Number for the person. Campus does not allow duplicate Social Security Numbers. |
I-9 on File | This checkbox indicates whether there is an I-9 Employment Eligibility Verification Form on file. |
Verification Button | This button is enabled when the I-9 on File checkbox is selected. Clicking the button displays a window where you can track documentation used for validation of the I9 and expiration dates as applicable. |
Background Check | This checkbox indicates whether a background check is complete. |
Status | This field indicates a person's eligibility for Pay and Benefits. Values in this field are defined in Human Resources > Administration > Status Codes. |
| Oct 1 Status Override | Massachusetts Only The value selected in this field reports the MA EmploymentStatus within the SIF EmploymentRecord object. |
| EOY Status Override | Massachusetts Only The value selected in this field reports the MA EmploymentStatus within the SIF EmploymentRecord object. |
Employment Type | Reflects the persons' type of employment. Values in this field are defined in Human Resources > Administration > HR Codes. |
Race Ethnicity | This field identifies the person's race/ethnicity and is used for state reporting. |
| Certified/Support Type | Oklahoma Only This field identifies the employee as Certified or Support. |
Veteran | This field indicates a person's veteran status. Values in this field are defined in Human Resources > Administration > HR Codes. |
Retirement Information (Field Descriptions)
Example Retirement Information
Field | Description |
|---|---|
Add Retirement Plan Info Button | Clicking the button displays a window where you can assign a new Retirement Code. The same Retirement Code may not be used twice. |
Retirement Organization | The Retirement Organization indicates the retirement plan to which the employee belongs. Values in this field are defined in Human Resources > Administration > HR Codes. |
Account Number | The Retirement Account Number. |
| Start Date | This is the first date on which the employee was a member of the retirement organization. |
Eligibility Date | This is the date the employee became eligible for membership in the retirement organization. |
| End Date | This is the last date on which the employee was a member of the retirement organization. Adding an End Date allows you to add a new retirement record where there is an existing end-dated record for the same retirement association. You may do this as long as the dates do not overlap. |
Annuitant | Marking this checkbox indicates that the employee is receiving annuity payments. |
| Retirement Tier | New York Only Contribution levels associated to the calculations for the retirement plan. |
Employment Dates (Field Descriptions)
Example Employment Dates
Field | Description | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Add Employment Dates | This button allows you to enter a new employment date. You may only add a new Employment Date record if the Termination Date is filled in on the previous Employment Date record. Districts in Minnesota must also have the Exit Reason filled on the previous Employment Date record. | |||||||||||||||
Hire Date | This is the person's first day of employment. This date also displays at the top of the page. Work Assignments include a Start Date. Campus does not require the Hire Date and Start Dates to be the same. | |||||||||||||||
| Position Status | California Only A coded value representing an Employment Status Category.
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| Teaching Start Year | California Only Identifies the year the person started teaching. | |||||||||||||||
| Teaching Years Modifier | California Only The Teaching Years Modifier is a whole number entered for missing time in the whole of the teaching career. For example, if the teacher started teaching in CA at District A in 2001 but took maternity leave in 2003, the district may enter the teaching start year as 2001 with a 1 in Teaching Years Modifier to subtract from the total. | |||||||||||||||
| District Teaching Years Modifier | California Only The District Teaching Years Modifier is a whole number entered for missing time in the whole of the teaching career at the district level. For example, if the teacher started teaching in CA at District A in 2001 but took maternity leave in 2003, the district may enter the teaching start year as 2001 with a 1 in Teaching Years Modifier to subtract from the total. | |||||||||||||||
| Total Years Prior Experience | New York Only Identifies the number of years of experience the employee had prior to working in the district. This number is populated when a new employee is added. | |||||||||||||||
| Total Years District Experience | New York and Oklahoma Only Identifies the years of experience a staff member has had in the district. Information in this field is used in state reporting. | |||||||||||||||
Hire Status | This field indicates the status of the employment and is required when the Hire Date field is populated. This is a state-specific field and only displays if your state requires this information. | |||||||||||||||
Probation Type | This field indicates the probationary period assigned to a person. Values in this field are defined in Human Resources > Administration > HR Codes. | |||||||||||||||
Probation Date | This field indicates when the person's probation will end. This field only displays when the Probation Information (Type) field is populated. | |||||||||||||||
Seniority Date | This is the date from which seniority is calculated. This field is optional. | |||||||||||||||
Tenure Date | The date on which the person received or will receive tenure. | |||||||||||||||
Last Date Worked | This is the last day the person was physically present at the location. This date may be different than the Termination Date if vacation pay or other agreed upon payments extend the Termination Date. If this date is populated and the Termination date is populated, this date must be earlier than or equal to the Termination date. | |||||||||||||||
Termination Date | This is the last date through which the employee will receive pay or benefits. Campus displays a warning if future Work Assignments or future leave events exist.
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| SIF Exclude | Massachusetts Only Marking this checkbox prevents reporting records in SIF. | |||||||||||||||
| Retirement Date | This date indicates the date an employee retires. Retirees may also have a Termination Date entered if they are truly retiring; however, the Termination Date is not required for the Retirement Date to be specified. A new Start Date or Employment Date record may be created if the retiree may return to work part-time under a new work assignment. If you are also using the Campus Payroll module, the Retirement Date is sent to the "Date Retired" field in Payroll. | |||||||||||||||
Exit Reason | The reason why the employee is no longer employed with the district. This field is required when a termination date is populated. This is a state-specific field and only displays if your state requires this information. | |||||||||||||||
| Retired Code | Oklahoma Only Retirement status codes required for Oklahoma state reporting.
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Comments | This button displays the Comments window where you can enter details about changes to the record. It is highly recommended that you always enter comments when making changes.The comments window also displays previously entered comments. | |||||||||||||||
| Expected Attendance | Massachusetts Only Cumulative number of days a staff member was expected to be present (defined as at least half the school day) in the district. | |||||||||||||||
| Actual Attendance | Massachusetts Only Cumulative number of days a staff member has been present (defined as at least half the school day) in the district. |
State Specific Field Descriptions
The field descriptions in this topic provide additional information about fields that are only available in certain states.
Tenure Records (New York Only)
The Tenure Records section is only available to districts in New York. Information entered here is included in the SIRS Staff Tenure report.
A staff member may have multiple Tenure Records if they are pursuing tenure in multiple areas.
Example Tenure Records (NY Only)
| Field | Description | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| State Tenure Area Code | The area in which the staff member has tenure or is pursuing tenure. | ||||||||||||||
| District Tenure Area Code | The area in which the staff member has tenure or is pursuing tenure in the District. The values in this field can be customized on the HR Codes Setup screen. | ||||||||||||||
| Status Code | This code indicates the staff member's status for the Tenure Area Code.
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| Status Start Date | The start date of the Status Code as approved by the district. This date is updated whenever the tenure status code changes. | ||||||||||||||
| Original Probation End Date | The date probation in the tenure area is scheduled to end. | ||||||||||||||
| Actual Probation End Date | The date probation in the tenure area ends. | ||||||||||||||
| Probation Extended | This checkbox indicates whether probation for the associated tenure record was continued beyond the original tenure probation end date. When this checkbox is marked, the Status Code cannot be PROBATION. | ||||||||||||||
| Probation Start Date | The start date of the staff member's probation period for the associated tenure record. | ||||||||||||||
| Extended Probation End Date | The anticipated end date of the extended probation. |
| Code | Description |
|---|---|
| ADT | Administrative |
| ETA | Elementary tenure area |
| MGT | Middle grades tenure area (seventh and/or eighth grades) |
| SET | Secondary English |
| SSS | Secondary social studies |
| SMT | Secondary mathematics |
| SST | Secondary science |
| SFL | Secondary foreign languages |
| ATA | Art |
| GBE | General business education |
| DET | Driver education |
| SEB | Special education-blind |
| SED | Special education deaf |
| SEH | Special education-speech and hearing |
| SEG | Special education-general |
| HTA | Health |
| HEG | Home economics-general/Family and consumer science |
| IAG | Industrial arts-general (technology education) |
| MTA | Music |
| PET | Physical education |
| RRT | Remedial reading |
| STA | Speech |
| SMS | School media specialist (including library or educational communications) |
| ESL | English as a second language |
| AGT | Agriculture |
| HOT | Health occupations |
| HEO | Home economics-occupational |
| OBE | Occupational business education and distributive occupation subjects |
| TST | Technical/Trade subjects |
Federal Income Information (Massachusetts Only)
The Federal Information section is only available to districts in Massachusetts.
This section allows users to identify up to three Federal Income sources and the percent of an individual’s salary paid from the federal grant.
Federal Income Information Example (MA Only)
| Field | Description |
|---|---|
| Federal Income | The Federal Income source. |
| Federal Income Percent | The percent of an individual’s salary paid from the federal grant. |
| Code | Name |
|---|---|
| 000 | Not Applicable |
| 140 | Teacher Quality |
| 141 | T.Q. - Content Institutes |
| 146 | A.P. Content Institutes |
| 150 | Math/Science Partnerships |
| 151 | II B Content Institutes |
| 160 | Enhanced Ed. Through Tech. |
| 164 | Tech. Data Driven Decision |
| 165 | Integrated Tech. Models |
| 170 | Tech. Enhancement-Options |
| 171 | Content Institutes |
| 180 | LEP Support |
| 184 | LEP - Summer Support |
| 185 | Language Instruction |
| 190 | State Assessment Program |
| 196 | Char. Ed Content Institute |
| 216 | Mental Health Support |
| 240 | Sped 94-142 Allocation |
| 241 | Sped Supplement |
| 242 | Sped: Electronic Portfolio |
| 243 | Sped 94 -142 Transition |
| 244 | IEP Training |
| 245 | Sped 94-142 Y.A.L.D. |
| 246 | Project Focus Academy |
| 247 | Project Focus |
| 248 | DeafBlind: Match Maker |
| 249 | Sped Public/Private Collb |
| 250 | Specialized Training |
| 251 | Sped SPRIG |
| 252 | Sped Corrective Action |
| 255 | Sped Integration |
| 256 | Spec Assistance & Mentoring |
| 257 | SPED School to Work Trans |
| 262 | SPED Early Childhood Allocation |
| 263 | Sped Autistic Programs |
| 266 | Sped-General Ed. Support |
| 267 | SPED-Middle School Read |
| 268 | Low Incidence Programs |
| 269 | Title 5: Materials Supportl |
| 270 | Title 5: Targeted Support |
| 274 | Sped Program Improvement |
| 285 | Adult Ed Corrections |
| 286 | Adult Ed Volunteers |
| 289 | Sped-Professional Develop |
| 299 | Community Service CII |
| 302 | Title V (Formerly Title VI) |
| 304 | Even Start |
| 305 | Title I Distribution |
| 306 | Chapter 1 Neglected-DOC |
| 307 | Chapter 1 Delinquent-DYS |
| 308 | Chapter 1 Migrant |
| 310 | McKinney Homeless |
| 316 | School Achievement |
| 323 | Title 1-School Support |
| 327 | Workplace Literacy Ptship |
| 331 | Drug Free Schools - Dist |
| 332 | Drug Free Schools - CII |
| 333 | Drug Free Schools-Emergen |
| 334 | Comp Health Res Library |
| 337 | English Literacy MELD |
| 340 | Adult Basic Education D. |
| 341 | Adult Basic Education CII |
| 342 | Adult Ed. Career Centers |
| 343 | Adult Ed SABES |
| 344 | Adult Ed PALMS |
| 353 | Ad. Ed. Learning Together |
| 354 | Learn & Serve Sch. Based |
| 359 | ESL/Civics |
| 400 | Occ Ed-Vocational Skills |
| 401 | Perkins Post Secondary |
| 408 | Occ Ed-Consortium |
| 409 | Alloc - NEW TECHNOLOGY |
| 410 | State Lead-Prof Develop |
| 411 | State Lead - Research |
| 413 | State Lead - Curr Devel |
| 414 | Student Org./Vica |
| 419 | State Lead - Other |
| 420 | SP-Voc Skills Training |
| 421 | Program Improvement |
| 422 | CTE-Summer Transition |
| 423 | CTE-Content Institutes |
| 424 | SP-Other |
| 425 | Elim. Sex Bias Voc. Skills |
| 429 | Eliminate Sex Bias-Other |
| 430 | Occ Ed Corrections |
| 431 | Career Resource Network |
| 432 | High Schl. Reform |
| 440 | CBO Voc Skills Training |
| 449 | CBO-Other |
| 452 | Corr-Skills Training |
| 468 | Tech Prep Other |
| 494 | DET/Workplace Education |
| 520 | Learn & Serve Comm. Based |
| 534 | Public Charter Schools |
| 535 | Pub. Charter Schools |
| 537 | Charter Sch. Dissemination |
| 547 | Breakfast Expansion |
| 548 | Nutrition Education |
| 573 | Comprehensive Schl. Reform |
| 581 | Transition to Teaching 2 |
| 582 | Transition to Teaching 1 |
| 583 | School Support Program |
| 584 | Javits Gifted & Talented |
| 591 | Advanced Placement Incent |
| 595 | Comm. Service Partnerships |
| 634 | Reading Excellence Supp. |
| 642 | CDC supplemental grants |
| 643 | Gay/Straight Alliances |
| 644 | CDC: Model Schools |
| 645 | Reg. Health Coordinators |
| 647 | 21st Century Comm. Learng. |
| 659 | ABE Learning Disab. Trng. |
| 669 | Distance Learning-Federal |
| 670 | ABE Curriculum Dev. & Impli. |
| 671 | Coord. Family Lit Project 2 |
| 672 | Coord. Family Lit Project 3 |
| 674 | Coord Family Lit Project 1 |
| 690 | Rural Ed Achievement Prog |
| 704 | Project Playgroup |
| 727 | Read 1st-Targeted Assist |
| 728 | Reading First Program |
| 751 | Character Education |
| 755 | McKinney-Vento |
| 760 | School Age IDEA |
| 762 | Pre-School IDEA |
| 770 | Title I, Part A |
| 776 | Education Technology |
| 800 | Refugee Children-Impact |
| 820 | IDEA Repair & Renovation |
| 830 | Federal 50-50 Program |
CPI Reporting (Georgia Only)
The CPI Reporting section is only available to districts in Georgia. Information from these fields is used in the Certified/Classified Personnel Information (CPI) data collection.
CPI Reporting Example (GA Only)
| Field | Description |
|---|---|
| Assignment Type Code | Identifies whether a staff member is Certified or Classified. |
| Certificate Level | The highest Certificate Level the staff member holds even if they hold multiple certificates.
Certificate Level is reported in CPI RECORD TYPE = "B01"; for all active Certified personnel and must match the information on file at the Professional Standards Commission (PSC). |
| Payroll Years of Experience | The Payroll Years of Experience of a staff member. |
| State Pay Step | The equivalent step number or step level from the Department of Education's Georgia Annual Salary Schedule at which the individual's base state minimum salary is paid. |
| Local Years of Service | The total number of years that an employee has been employed. |
| Participating in State Health Plan | Identifies whether the staff member participates in the state offered health plan. This flag indicates whether the employee has the State Health Plan (Yes), Other Plan Provided By District, or no health plan with the district (No). |
| Exclude from CPI | When this checkbox is marked, the employee is excluded from the Certified/Classified Personnel Information (CPI) data collection. |
| SLDS Role | Identifies the staff member's role for the Statewide Longitudinal Data System (SLDS). |
Retirement Plan Information (Georgia Only)
The Retirement Plan Information section has localized fields that are only available to districts in Georgia. Information from these fields can be used in Georgia state retirement reporting.
Localized Retirement Plan Info Fields (GA Only)
| Field | Description | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Job Classification Code | Options in this field change depending on the Retirement Organization the user selects.
| ||||||||||
| Termination Reason | Options in this field change depending on the Retirement Organization the user selects.
| ||||||||||
| Reason for No Enrollment | This field is required when the NE: Not Enrolled is selected in the Retirement Organization dropdown list. Options include the following:
|
Retirement Plan Information (Wisconsin Only)
The Retirement Plan Information section has localized fields that are only available to districts in Wisconsin. Information from these fields can be used in Wisconsin state retirement reporting.
Localized Retirement Plan Info Fields (WI Only)
| Field | Description | Ad hoc Field |
|---|---|---|
| Employment Category |
| hrRetirement.retirementEmploymentCategory hrRetirementHistory.retirementEmploymentCategory |
| Action Code |
| hrRetirement.retirementActionCode hrRetirementHistory.retirementActionCode |
| Last Earnings Date | The date the employee last worked. | hrRetirement.lastEarningsDate hrRetirementHistory.lastEarningsDate |
