PATH: Human Resources > Reports > SIRS Staff Tenure
The SIRS Staff Tenure report extracts current tenure status for teachers and non-teaching professionals with tenure records for SIRS data collection. This template includes each staff member’s current tenure status as a teacher and/or principal, effective date of the tenure status, and date when their probation ends.
SIRS Staff Tenure Extract Editor
Report Logic
To report staff must have at least one active Work Assignment with a Teacher Role as of the Effective Date entered for the report OR at least one active Work Assignment with one of the following 4-digit Assignment Codes on their Work Assignment.
Code Description 1102 PRINCIPAL ELEMENTARY SCHOOL 1104 PRINCIPAL MIDDLE SCHOOL 1106 PRINCIPAL JUNIOR HIGH SCHOOL 1107 PRINCIPAL K-12 SCHOOL 1108 PRINCIPAL SENIOR HIGH SCHOOL 1109 PRINCIPAL JUNIOR/SENIOR H S 1110 PRINCIPAL SPECIAL SCHOOL To report, staff members must also have a tenure record in HR General Information > Tenure Records.
Staff members report when they have an Employment Start Date on or before the Effective Date and have not ended prior to 7/1 of the start year selected in the Year dropdown list.
Report Editor
| Field | Description |
|---|---|
| Year | The school year. |
| Effective Date | The date for which information reports. This report uses the Effective Date to determine which staff should pull on the report. Staff report when they have an Employment Start Date on or before the Effective Date and have not ended prior to 7/1 of the start year selected in the Year dropdown list. |
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Report Layout
| Element | Description | Format and Length | Campus Database | Campus Location | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| District Code | The code that identifies the district that employs the teacher. The prefix "NY" is added to the first six digits in the State District Number field. For example, if the district number is 662001123456, the District Code is NY662001. | Alphanumeric, 8 characters | District.number | Human Resources > Administration > District Master > State District Number | ||||||||||||||
| Staff ID | A Staff ID is a unique number assigned to individuals employed by a school or district. Local staff ID must be unique within the district. For NYC, the local staff ID must be unique within NYC. If the Staff ID is less than 9 digits, the field is left padded with zeros. |
Numeric, 9 digits | Person.staffStateID | Human Resources > Personnel > Personnel Master > HR General Information > Staff State ID | ||||||||||||||
| Alternate Staff ID | Reports blank. | N/A | N/A | N/A | ||||||||||||||
| Tenure Area Code | The area in which the staff member has tenure or is pursuing tenure. | Alphanumeric, 3 characters | HRTenureProbation. tenureAreaCode |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Tenure Area Code > Code | ||||||||||||||
| School Year Date | June 30 of the reporting school year. Used to validate the tenure area code was valid for the reporting year. | Date field, 10 characters |
N/A | Human Resources > Reports > SIRS Staff Tenure > Year | ||||||||||||||
| Tenure Status Code | This code indicates the staff member's status for the Tenure Area Code.
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Alphanumeric, 20 characters | HRTenureProbation. statusCode |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Status Code > Code | ||||||||||||||
| Tenure Status Effective Date | The start date of the Status Code as approved by the district. | Date field, 10 characters |
HRTenureProbation. statusStartDate |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Status Start Date | ||||||||||||||
| Original Probationary Period End Date | The date probation in the tenure area is scheduled to end. | Date field, 10 characters |
HRTenureProbation. originalprobationEndDate |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Original Probation End Date | ||||||||||||||
| Probationary Period End Date Actual | The date probation in the tenure area ends. | Date field, 10 characters |
HRTenureProbation. actualProbationEndDate |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Actual Probation End Date | ||||||||||||||
| Probationary Period Extended | Indicates whether probation for the associated tenure record was continued beyond the original tenure probation end date. | Alphanumeric Y or N |
HRTenureProbation. probationExtended |
Human Resources > Personnel > Personnel Master > HR General Information > Tenure Records > Probation Extended |
