The Course, Section, and Roster Batch Edit tabs all contain fields that are specific to the state of Idaho. These fields can be used for district-tracking purposes or these fields may directly affect state reporting. The information below further defines these state-specific fields to provide guidance in entering data.
See the core Course Information and Section Information articles for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Course/Section information.
If your district uses Course Masters, the same fields display on the Course Master editor and Course editor.
The Course and Section editors have duplicate fields, e.g., Intended Grade Level. The Course editor fields apply to all of the Sections of the course and should be populated when all of the Sections are identical.
The Section editor fields only need to be populated if a particular section needs to report differently than the Course. Perhaps one section is for a particular group of students only and there are separate codes used for that group. In this situation, the field(s) should be populated at the Section level.
Reports use the values on the Section editor first, if populated; if not populated, the values from the Course editor report.
Course Information Fields
Classic View: Scheduling > Courses > Course > Course Information
The Course Information editor contains information about courses attached to the selected calendar or school. Many of the Course fields are unique to the state of Idaho. These fields are further described below. All other fields in Course tab do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary.
Course Information Editor
Course Name
Reports the name of the course.
This value reports as part of the Section Alias value on the reports listed below, which is a concatenated value of the Course Name and the Section Number.
State Code
A coded value representing a state-level Course Group. Course Group State is defined as a state-level coding structure used to group a number of local-level course descriptions by major subject areas (e.g., English/Language Arts, Mathematics, etc.) or to indicate individual-level courses.
A course MUST have a State Code in order to report on the Student Course Enrollment Extract.
When the State Code field is not populated, the course does not report on the Student Course Enrollment extract. This might be the practice for courses where attendance is not taken (in elementary AM/PM courses, for example) or in Homeroom courses where attendance is taken but districts do not want to report those courses on the extract.
Instructional Setting
The typical instructional setting for this course or section. This field also displays on the Section editor.
Intended Grade Level
Indicates the intended grade level of the for students taking the selected course. This field also displays on the Section editor.
Provider School
The institution providing instruction of a non-regular course (virtual or distance learning). This field also displays on the Section editor as Provider School Override.
Provider School Name Host School
The institution providing instruction of a non-regular course (virtual or distance learning). This field is populated when the Provider School field selection is 9999 or 0999. This field also displays on the Section editor as Provider School Name Override.
Provider Instructor
Lists the state identification number of the staff person leading the online course. This staff person is NOT employed by the district. This field also displays on the Section editor as Provider Instructor ID Override.
Provider Instructor Name
Lists the name of the staff person leading the online course. This staff person is NOT employed by the district. This field also displays on the Section editor as Provider Instructor Name Override.
Dual Credit Indicator
Indicates the student may receive both high school and college credit for successful completion of the course. Additional Dual Credit checkboxes exist on the Roster Batch Edit tool and the Walk-In Scheduler, which are also used in report logic.
College Credits
Indicates the number of post-secondary credits assigned to the course.
ISAT Math
Indicates the course is qualified for students scheduled into its course section(s) to take the Idaho State Assessment Test in Math.
ISAT Science
Indicates the course is qualified for students scheduled into its course section(s) to take the Idaho State Assessment Test in Science.
ISAT Reading
Indicates the course is qualified for students scheduled into its course section(s) to take the Idaho State Assessment Test in Reading.
ISAT Language
Indicates the course is qualified for students scheduled into its course section(s) to take the Idaho State Assessment Test in Language.
Course Section Fields
Classic View: Scheduling > Courses > Course > Sections
The Course Sections tool lists all sections for the selected course and basic identifying information about that section - the assigned primary teacher, where the section meets, in what term and for what period, and how many students are in each section. Click the Edit link to display information about that section.
Course Section Editor
Section Number
Reports the number of the Course Section.
This value reports as part of the Section Alias value on the reports listed below, which is a concatenated value of the Course Name and the Section Number.
Type
Indicates the structure and environment of the course - how student work is expected to be completed and the student's interaction with a teacher or other certificated staff person.
Credit Recovery
Identifies a section as credit recovery where student enroll in an attempt to receive credit for a previously failed or incomplete course credit.
Section Roster Batch Edit Fields
Classic View: Scheduling > Courses > Section > Roster Batch Edit
The Roster Batch Edit tool provides a way to mass update the existing roster for the selected course section. A school administrator or counselor can change the existing roster for the section, determining the credit the student receives for the course and whether or not the student will need to repeat the course.
Section Roster Batch Edit
Start Date
Lists the first date the student was scheduled into the course section. This is the same date that displays on the Walk-In Scheduler. This field may be blank if the student was enrolled in the section on the first day of the term.
End Date
Lists the last date the student was scheduled into the course section. This is the same date that displays on the Walk-In Scheduler. This field may be blank if the student was enrolled in the section for the entire term.
Exit Reason
The reason the student exited the Course Section. Logic for each option as reported on the Student Course Enrollment Extract is included below.
