Special Education Services Fact Template (New Mexico)

Classic View: NM State Reporting > SE_SERVICES_FACT

 Search Term: Special Education Services Fact

The Special Education Services Fact Template tracks Special Education Services and contains details of services provided to special education students.

Special Education Services Fact Template Editor

Report Logic

  • Reports one record per enrolled student per active Service on the reporting date selected on the extract editor.
  • Students MUST have a student state ID to report.
  • Students MUST be actively enrolled in at least one qualifying calendar on the Reporting Date selected on the extract editor to report.
  •  Students are NOT included if

    • their enrollment record is marked as State Exclude;

    • their enrollment record is marked as No Show;

    • their Grade Level of enrollment is marked as State Exclude; or

    • their Calendar of enrollment is marked as State Exclude.

  • Only data entered on the NM Exceptionality (state reporting) plan may report.

  • Plan must be active on the reporting date selected on the extract editor to report.

  • Service MUST be active on the reporting date selected on the extract editor to report.

  • Service MUST have a Service Code <> NULL to report.

Report Editor

FieldDescription
Submission ScheduleThe Submission Schedule for which data is being submitted to the state.
Reporting DateThe earliest date on which the student's Enrollment and Special Education Service must be active to report.
Which students would you like to include in the report?
  • Grade
  • Ad Hoc Filter
FormatThe format in which the report will generate. Options include HTML and State Format (CSV).
Select CalendarsThe calendar(s) from which data is pulled for the report.
Generate Extract/ 
 Submit to Batch 
Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Report Layout

#Element NameLogicType, Format, and LengthCampus DatabaseCampus Location
1District Code

A three character district code.

Numeric, 3 digits

District.number

System Administration > Resource > District Information > State District Number

2Location CodeThe state school number. Reports the code selected in the Location Code field on the NM Exceptionality record.

Otherwise, If the Location Code field is null, this element reports the State School Number from the student of record's active calendar of enrollment that is marked as Primary on the Reporting Date entered on the extract editor.

If...Then...
there is more than one active enrollment marked as Primarythis value reports based on earliest start date. If the start dates are the same, the value reports based on the highest calendar ID.
there are no active enrollments marked as PrimaryS:Partial reports.
more than one active enrollment is marked as S:Partialthis value reports based on earliest start date. If the start dates are the same, the value reports based on the highest calendar ID.
NONE are flagged S: PartialN: Sped and Location Code reports.
Otherwise, this field reports null.


Numeric, 6 digitsnmExceptionalityService.
locationCode

Documents > Plan Outline nmGiftedPlan >Services Detail > Service Provided List >Services Detail > Location Code

OR

System Administration > Resources > School > School Editor > School Detail > State School Number

3School Year DateThe end year of the selected calendar(s) plus the date 06-30. For example, 2016-06-30.

Date field, 10 characters

YYYY-MM-DD

Calendar.endDateN/A
4Student IDReports the state-assigned identifier for the student.Numeric, 9 digitsPerson.stateIDCensus > People > Demographics > State ID
5Service Code

The Service Code selected on the student's reporting service of record: NM Exceptionality (state reporting) plan.

Numeric, 8 digitsnmExceptionalityService.
serviceCode
Documents>Plan Outline nmGiftedPlan >Services Detail> Service Provided List >Services Detail > Service Code
6

Filler6


N/AN/AN/AN/A
7Filler7N/AN/AN/AN/A
8Service Start Date

This date reports based on the Submission Schedule selected on the extract editor. The End year value must fall within 7/1 & 6/30 of the calendar year selected.

  • YYYY-10-01 = 40D
  • YYYY-12-15 = 80D
  • YYYY-03-01 = 120D
  • YYYY-06-01 = EOY

Date field, 10 characters

YYYY-MM-DD

N/A

N/A
9Filler9N/AN/AN/AN/A
10Filler10N/AN/AN/AN/A
11Filler11N/AN/AN/AN/A
12

Filler12

N/AN/AN/AN/A
13Service Duration

The number of minutes the service is occurring per week based on Service Frequency and Service Cycle selected.

Service CycleReports...
W: Weeklythe value entered in Service Frequency Minutes.
D: Dailythe Service Frequency Minutes x 5.
M: Monthlythe Service Frequency Minutes ÷ 4.
S: Semester

the Service Frequency Minutes  ÷ (the number of weeks scheduled for the full year in the student's calendar of enrollment ÷ 2)

ONLY calculates when a student has an active enrollment marked as Primary in at least one calendar on the school selected in the Location field on the Services Editor; otherwise, reports blank.

Y: Yearly

the Service Frequency Minutes ÷ the number of weeks scheduled for the full year in the student's calendar of enrollment.

ONLY calculates when a student has an active enrollment marked as Primary in at least one calendar on the school selected in the Location field on the Services Editor; otherwise, reports blank.


nmExceptionalityService.serviceFrequencyMinutes

nmExceptionalityService.serviceCycle

Documents > Plan Outline nmGiftedPlan > Services Detail > Service Provided List > Services Detail >
  • Service Frequency Minutes
  • Service Cycle
14

Filler14

N/AN/AN/AN/A
15Integrated Services Status

Indicates whether Integrated Services Status is selected on the student's reporting service of record: NM Exceptionality (state reporting) plan.

This field reports null if

  • Education Detail editor has a PRIMARY SETTING CODE in PPPS
  • Services Detail Editor has a SERVICE CODE in IHP, LIFT, NS, SECDEV, TRS, NMSD or NMSBVI

Alphanumeric, 1 character

Y or N

nmExceptionalityService.
integratedService
Documents >Plan Outline nmGiftedPlan > Services Detail > Service Provided List > Services Detail > Integrated Services Status
16Filler16N/AN/AN/AN/A
17Filler17N/AN/AN/AN/A
18Filler18N/AN/AN/AN/A
19Filler19N/AN/AN/AN/A
20Filler20N/AN/AN/AN/A
21

Filler21


N/AN/AN/AN/A
22Filler22N/AN/AN/AN/A
23Filler23N/AN/AN/AN/A
24Filler24N/AN/AN/AN/A
25Filler25N/AN/AN/AN/A
26Filler26N/AN/AN/AN/A
27Filler27N/AN/AN/AN/A
28Primary Staff IDThe Staff State ID of the Staff person selected in the Service Provider Staff field.Alphanumeric, 12 charactersPerson.staffStateID

Student Information > Special Ed > General > NM Exceptionality Plan > Service Provider Staff

Census > People> Demographics > Person Identifiers > Staff State ID