Classic View: AZ State Reporting > ESS DDC Report

Search Term: ESS DDC Report

The ESS DDC Report is used to identify and report students who are both designated as Special Ed and have a qualifying set of behavior records tied to the selected calendar(s).

Tool Rights

Classic View: System Administration > User Security > Users > Tool Rights

Search Term: Tool Rights

Users must have at least R(ead) tool rights in order to generate and view the ESS DDC Report.

Reporting Population and Logic Rules

Student must be tied to a Behavior Event that ties to a state code value

Behavior Event date should overlap the ESS DCC Start/End date time span
If the ESS DDC Start Date is NULL, consider 7/1/YYYY as the default begin of the report time span (with YYYY as the start year set in the Campus toolbar)
If the ESS DDC End Date is NULL, consider currentDate as the default end of the report time span

Student must be tied to a Behavior Incident that has at least one Behavior Resolution that ties to a state code value

Behavior Resolution must be mapped to an active State Resolution Code
If there is more than one Behavior Resolution mapped to an active State Resolution Code tied to a single Behavior incident, then a violation record should be sent for each state mapped resolution

Student must be tied to a Behavior Incident that has at least one participant that is an offender

Student must be a Special Ed student:

A student has a locked IEP with dates that overlap the behavior incident .
- If student has NO IEPs, then a flag with a state program code of 999 (IEP) where the dates overlap the behavior incident counts as a SPED student as well.
If Ad Hoc filter is populated, extract all students in the filter regardless of SPED status
Do not report students whose enrollment records are state excluded
Do not report students whose enrollment records are tied to a calendar that is state excluded
Do not report students whose enrollment records are tied to a grade level that is state excluded
Do not report students whose enrollment records are marked as "No Show"

Generate the Report

Enter the Start Date.
Enter the End Date. Only behavior records occurring between the start date and end date entered are considered for reporting.
To include comments left on violations and resolutions, mark the Extract Comment Data checkbox.
Select which calendar(s) will report data.
Filter data by selecting an existing Ad Hoc Filter (optional).
Click Generate Report to generate the report immediately or click Submit to Batch to schedule when the system will process and generate the report.

Example of the Report XML

Understand the Report

Use the table below to understand each element in the report XML:

XML Location

Element

Description

Data Source GUI Path

schoolincidentdata

schoolID

The Entity ID as assigned by ADE

System Administration > Resources > School > Entity ID

schoolincidentdata/incident

SMSIncidentID

The Incident ID of the reporting incident.

Incident Detail > Incident ID

schoolincidentdata/
incident/incdate

Incident Date

Date the incident was brought to disciplinary authorities' attention. Expressed as Year-month-day.

Incident Date must be on or after the first Instructional day of the school year and on or before the date the report is generated
When multiple students are tied to an event, each student must report a value

Incident Detail > Date of Incident

schoolincidentdata/
incident/refdate

Referral Date

Date incident was referred to office.

Incident Detail > Submitted Date

schoolincidentdata/
incident/reffname

Referred by First Name

First name of person who reported the incident.

Incident Detail > Submitted By

schoolincidentdata/
incident/reflname

Referred by Last Name

Last Name of person who reported the incident.

Incident Detail > Submitted By

schoolincidentdata/
incident/phonenumber

Not currently being reported.

Referred by Phone Number

Phone Number of person who reported the incident.

Does not report

schoolincidentdata/
incident/StateStudentID

Ed-Fi ID

Ed-Fi ID (State Student ID) of student involved in the incident.

Student Information > Census > People > Demographics > State Student ID

schoolincidentdata/
incident/violation

SMSViolationID

The Event ID of the incident violation.

Event Editor > Event Details > Event ID

schoolincidentdata/incident/
violation/violationcode

Violation Code

Report the mapped State Event Code value after the dash ( - ) from code column. If there is not dash ( - ), just report the code.
1. Example: When a Behavior Event is mapped to a State Event Code of Aggravated Assault (5-36), report 36
If the mapped State Event Code = 700, report the Standard Code value from the Violation Level 1 drop down.

Event Editor > Event Details > Event Type

Event Editor > Participant Details > Violation Level 1

schoolincidentdata/incident/
violation/primaryviolationind

Primary Violation Indicator

Indicates if the violation was marked as Most Severe.

If 'Most Severe' checkbox is checked, report True

Else report False

Event Editor > Event Details > Most Severe

schoolincidentdata/incident/
violation/subdrugcategory

Drug Category

Indicates the type of drug used in the incident.

1	Ecstasy
2	Cocaine/Crack
3	Hallucinogens
4	Heroin
5	Marijuana
6	Methamphetamine
7	Other Illicit Drug

Event Editor > Participant Details > Violation Level 3

schoolincidentdata/incident/
violation/drugintent

Drug intention

Indicates the intention of the drug use.

1	Sale, distribution, or intent to sell or distribute
2	Use
3	Possession
4	Share

Event Editor > Participant Details > Violation Level 2

schoolincidentdata/incident/
violation/violationcomments

Violation Comments

Any comments entered for the violation.

This element will only report data if the Extract Comment Data checkbox is marked on the extract editor.

Event Editor > Participant Details > Details

schoolincidentdata/
incident/violation/action

SMSActionID

The Resolution ID of the action taken.

Resolution editor > Resolution Details > Resolution ID

schoolincidentdata/incident/
violation/action/actioncode

Action Code

Indicates the Resolution Type assigned the incident.

Report the mapped State Resolution Code

Note:

A state coded Resolution is mandatory for reporting any event
Behavior Resolution names are defined at the school level.
Student is allowed to report multiple resolutions. When this occurs, each Resolution will have its own set of Actions components.

Resolution editor > Resolution Details > Resolution Type

schoolincidentdata/incident/
violation/action/removalhours

Number of Removal / Reassignment Hours

Indicates the duration of the behavior resolution.

Logic reports the value set in the Duration in School Hours field.

Resolution editor > Resolution Details > Duration in School Hours

schoolincidentdata/incident/
violation/action/startdate

Assigned Action Start Date

The Start Date of the behavior resolution.

Resolution editor > Resolution Details > Resolution Start Date

schoolincidentdata/incident/
violation/action/enddate

Assigned Action End Date

The End Date of the behavior resolution.

Resolution editor > Resolution Details > Resolution End Date

schoolincidentdata/incident/
violation/action/isservicedeclined

Is service declined

Indicates if Behavior Resolution service was declined.

Resolution editor > Resolution Details > Service Declined

schoolincidentdata/incident/
violation/action/actioncomments

Action Comments

Reports any comments left on the behavior resolution.

This element will only report data if the Extract Comment Data checkbox is marked on the extract editor.

Resolution editor > Resolution Details > Details > Comments

ESS DDC Report (Arizona)

Tool Rights

Reporting Population and Logic Rules

Generate the Report

Understand the Report

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