Classic View: Student Information > Special Ed > General > Documents
Search Terms: Special Ed Documents
The Individual Education Plan is used to capture student special education plan information and match the required documentation provided by the state of Hawaii. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions.
Plan formats are selected in Plan Types. Documented below is the IEP with Transition, with references to editors that are not included on the without Transition Plan. The current print formats include:
HI IEP with Transition 2022
HI IEP without Transition 2022
Editor Home
The Editor Home lists the editors available on the student's Individual Education Plan.
Editor Home
Header
Description
Name
The name of the editor.
Status
The state of the editor. Statuses can be:
In Progress indicates a user has entered and saved data in that editor.
Not Started is the default status for all editors.
Complete indicates a user has clicked the Complete button on the editor and the editor is read only. This does not lock the editor from further editing, but indicates the user considers the editor to be finished.
Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
Modified By
The date and the user by whom the editor was last edited.
Completed By
The date and the user who clicked the Complete button for that editor.
General IEP Information
The following table lists the buttons available for the editors:
Button
Description
Save
Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor.
Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen or list editors, such as Goals and Objectives.
Save & Next captures progress and navigates the user to the next editor.
Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Types section for additional information.
Refresh
Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information.
Cancel
Navigates the user to the Editor Home screen or to the List Screen for List editors.
Status
i.e. Complete, Not Needed, etc.
Changes the status of the editor.
Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user must click In Progress.
Not Needed indicates the editor does not apply to the student's plan. This makes the editor read only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button.
In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
Print
Prints the entire plan.
Editors
Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
Previous
Navigates the user to the previous editor.
Next
Navigates the user to the next editor.
Editor Types
There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record. An example list editor is the Goals and Objectives editor.
Padlock Icon
Only one user at a time can actively work on an editor. A person with a padlock icondisplays in the Editors side pane, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Editors that are currently being edited are read only for all other users. The name of the person working on the editor displays in the header. Once the editing user navigates away from an editor, that editor becomes available to work on.
Template Banks
Certain fields within several editors have a paper iconthat displays next to their name. When the icon is clicked, a side panel displays with the available library of predetermined text for that field. Template Banks are managed in System Administration.
The following section lists each editor and describes each field on the editor.
Education Plan
The Education Plan editor includes the various dates associated with the plan, why the IEP meeting was held, and how student progress is reported.
This editor must be saved before entering data into other editors.
Education Plan Editor
Field
Description
Ad Hoc
Validation
Plan Type Required
The type of plan. Options include:
Annual
Initial
Amendment
FAPE for Private School & Homeschool Students
N/A
N/A
IEP Conference Date
The actual conference date.
N/A
This field auto-populates from the Actual Conference Date on the most recent record on the Conference Actual editor.
Start Date *Required
The day on which the plan begins for the student.
Learner Planning > Learning Plans > planStartDate
* This is required in order to Complete the editor.
This field auto-populates to be one day after the Initial Conference Announcement, but can be modified.
In order to Complete the editor, this date must be after the IEP Conference Date.
IEP Annual Due Date *Required
The one year due date for the next IEP.
N/A
* This is required in order to Complete the editor.
Reevaluation Due Date Required
The three year due date for the next IEP.
N/A
This field auto-populates to 3 years from the most recent Evaluation, regardless of the locked status. It can be modified if needed.
Initial Consent Date *Required
The date consent was received from the parent/guardian.
N/A
* This is required in order to Complete the editor. This is a read-only field.
This field auto-populates from the student's initial Evaluation > Initial Provision of Special Education and the Related Services editor > School Received Consent Form Date field.
Parent/legal guardian was provided an explanation and copy of the procedural safeguards. *Required
Indicates the parent/guardian was given a copy of the procedural safeguards.
N/A
* This is required in order to Complete the editor.
Date safeguards provided to parent/legal guardian *Required
The date the procedural safeguards were provided to the parent/guardian.
N/A
* This is required in order to Complete the editor.
Parent/legal guardian was provided a copy of the IEP at no cost. *Required
Indicates the parent/guardian was given a copy of the IEP.
N/A
* This is required in order to Complete the editor.
Date IEP provided to parent/legal guardian *Required
The date a copy of the IEP was given to the parent/guardian.
N/A
* This is required in order to Complete the editor.
Parent/legal guardian was provided with the opportunity to take the parent involvement survey.
Indicates parent/guardian was given the parent involvement survey.
N/A
N/A
Date opportunity provided
The date the survey was provided to the parent/guardian.
N/A
N/A
If the student is of transition age, he/she was provided a copy of the procedural safeguards in his/her native language or other mode of communication.
Indicates if the student was provided a copy of the procedural safeguards in their native language.
N/A
N/A
Date safeguards provided to student
The date a copy of the safeguards was given to the student.
N/A
N/A
Student was provided a copy of IEP at no cost.
Indicates if the student was provided a copy of their IEP.
N/A
N/A
Date IEP provided to student
The date a copy of the IEP was given to the student.
The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.
The Delete button next to each parent/guardian can be used to remove a parent/guardian from the IEP.
The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
Parent/Guardian Information Editor
Field
Description
Ad Hoc/Database Name
Validation
Last Name
The last name of the parent/guardian.
Census > People > Demographics > Last Name
identity.lastName
This field populates from Census. This is part of the header for the parent/guardian.
First Name
The first name of the parent/guardian.
Census > People > Demographics > First Name
identity.firstName
This field populates from Census. This is part of the header for the parent/guardian.
Middle Name
The suffix of the parent/guardian.
Census > People > Demographics > Suffix Name
identity.suffix
This field populates from Census. This is part of the header for the parent/guardian.
Suffix
The suffix of the parent/guardian.
Census > People > Demographics > Suffix Name
identity.suffix
This field populates from Census. This is part of the header for the parent/guardian.
Relationship
The relation of the parent/guardian to the student.
Census > People > Relationships
This field populates from Census. This is part of the header for the parent/guardian.
Print Sequence
The print order of the parent/guardian(s) on the IEP.
N/A
When no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number prints in the order defined.
When there are multiple addresses for a person, a drop down with an option to select which address displays. When there is only one address, the drop down has one option. The populated address is the one marked "Primary."
Home Phone
The home phone number of the parent/guardian.
Census > People > Demographics > Household Phone
This field populates from Census.
Work Phone
The work phone of the parent/guardian.
Census > People > Demographics > Work Phone
This field populates from Census.
Cell Phone
The cell phone of the parent/guardian.
Census > People > Demographics > Cell Phone
This field populates from Census.
Email
The primary email address for the parent/guardian.
Census > People > Demographics > Email
This field populates from Census.
Interpreter Required
Indicates an interpreter is needed for the the parent/guardian.
The Conference Announcement editor is used to document planned meetings of the IEP team.
This editor is not optional and must be completed.
Conference Announcement List Screen
Conference Announcement List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Meeting Date
The date of the meeting.
Meeting Location
The location of the meeting.
Print in Plan
Indicates this meeting information prints on the Plan.
Conference Announcement Detail Screen
Click New or an existing record to view the Detail Screen.
Conference Announcement Detail Screen
Field
Description
Validation
Print in Plan
Indicates this meeting information prints on the Plan.
This defaults to unmarked.
Scheduled Conference Date Required
The meeting date.
N/A
Scheduled Conference Time Required
The meeting time.
N/A
Announcement Date
The date a notification was sent notifying the team members of the meeting.
N/A
Scheduled Conference Location Required
The location of the meeting. Options include: Virtual, Phone, or In-Person.
N/A
Conference Location (specify)
The location of the meeting, if clarification or details are needed.
N/A
Plan Process
Indicates the type of plan processes needed for the student. Options include:
When IDEA eligible, develop an Individualized Education Program (IEP).
Determine educational placement.
Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.
N/A
Learning Loss
Indicates the student needs an Learning Loss Plan. Options include:
Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity).
N/A
Discipline:
Indicates the student needs an Discipline Plan. Options include:
Discuss a manifestation Determination (MD) - Student Discipline
N/A
Attendance
First Name
The first name of the team member.
This field is required for saving this editor.
This field displays information from the Special Education Team Member tool. Any Team Member with an active status displays here as read-only.
The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Last Name
The last name of the team member.
This field is required for saving this editor.
This field displays information from the Special Education Team Member tool. Any Team Member with an active status displays here as read-only.
The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Role
The role of the team member.
This field is required for saving this editor.
Values available in this dropdown include locked attributes:
General Education Teacher
Related Service Provider
Special Education Teacher
Specialized Support Instructional Personnel
Principal
Vice Principal
Guardian
Student
Unlocked Attribute values include:
determined by district
Invited
Indicates this team member has been invited to the meeting.
N/A
Conference Notification
The Conference Notification editor is used to document when notifications were sent out informing the team of meetings.
Conference Notification List Screen
Conference Notification List
Column Name
Description
Padlock Icon
The user currently working on the record.
Scheduled Meeting
The date of the planned meeting.
Mutually Agreed
Indicates if the parent/guardian consented to the meeting date.
Conference Notification Detail Screen
Click New or an existing record to view the Detail Screen.
Conference Notification Detail Screen
Field
Description
Validation
Conference Notification
Scheduled Meeting Date
The date of the scheduled meeting.
This field is required for saving the editor.
The options in this field are determined from the Conference Announcement entries.
Mutually Agreed Upon:
Indicates if the parent/guardian consents to the meeting date. Options include:
Yes, parent agrees to date and time of meeting and knows the purpose(s) of the meeting.
No (after 3 attempts consult with your DES)
These options are hard coded.
Team Member Notification Tracking This table is read only and displays the following columns:
Team Member Name
Date
Method
Notified By
Outcome
>
All of these read only values come from the user selecting the Add Notification button and entering information on a side panel recording when notifications were made to certain team members.
Notification Tracking (side panel) This displays when the user clicks Add Notification or on the ">" from a previous entry in the table.
Team Member Name:
The name of the team member.
The options in this field are determined from the marked entries from Conference Announcement > Invited checkbox.
This displays as First Name Last Name, Role.
Date:
The date the team member was notified.
N/A
Method:
The manner in which the team member was notified. Options include:
Phone
Personal Contact
Regular Mail
Return Receipt Required
Personally Delivered
Email
Fax
These options are hard coded. Multiple options may be selected.
Notified By:
The person who reached out to the team member.
N/A
Outcome:
The response or end result of the notification.
N/A
Outside Agency Parent Consent Tracking
Agency
Indicates which outside agency is involved, if applicable. Options include:
Department of Health - Early Intervention
Department of Health - Developmental Disabilities Division
Department of Health - Child/Adolescents Mental Health Division
Department of Human Services - Division of Vocational Rehabilitation
Other (specify)
When Other (specify) is marked, the user is able to manually enter their own value.
Consent to Invite Needed
Indicates that an Outside Agency should be invited and the Consent to Invite document is needed.
N/A
Consent to Invite Received
Indicates a signed Consent to Invite document was returned to the district.
N/A
Consent Received Date
The date the signed Consent to Invite document was returned to the district.
This field becomes available and required when the Consent to Invite Received check box is selected.
The Conference Actual editor is used to document meetings that took place.
Conference Actual List Screen
Conference Actual List
Column Name
Description
Padlock Icon
The user currently working on the record.
Scheduled Meeting
The date of the planned meeting.
Actual Meeting
The date the meeting took place.
Actual Location
The location of the meeting.
Conference Actual Detail Screen
Click New or an existing record to view the Detail Screen.
Conference Actual Detail Screen
Field
Description
Validation
Actual Conference Notification: <date of actual conference> The "<date of actual conference>" populates based on the Actual Conference Date entered.
Scheduled Meeting Date
The date of the planned meeting.
The options in this field are determined from the Conference Announcement > Scheduled Conference Date entries.
Scheduled Conference Time
The time of the planned meeting.
The options in this field are determined from the Conference Announcement entries.
This field is read-only.
Scheduled Conference Location
The planned conference location.
The options in this field are determined from the Conference Announcement entries.
This field is read-only.
Scheduled Conference Location (specify)
The location of the meeting, if clarification or details are needed.
The options in this field are determined from the Conference Announcement entries.
This field is read-only.
Actual Conference Date
The date the meeting took place.
This is required for saving the editor.
Actual Conference Time
The time the meeting took place.
This is required for saving the editor.
Actual Conference Location
The location of the meeting. Options include:
Phone
Virtual
In-Person
This is a required element for saving the editor.
The values available are hard-coded.
Actual Conference Location (specify)
The location of the meeting, if clarification or details are needed.
N/A
Plan Process:
Indicates the type of plan processes needed for the student. Displays two rows of checkboxes, Scheduled and Actual. Options include:
When IDEA eligible, develop an Individualized Education Program (IEP).
Determine educational placement.
Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.
This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Learning Loss:
Indicates the student needs an Learning Loss Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include:
Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity)
This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Discipline:
Indicates the student needs an Discipline Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include:
Discuss a manifestation Determination (MD) - Student Discipline
This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Attendance
First Name *Required
The first name of the team member.
This field is read-only and auto populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked.
*The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Last Name *Required
The last name of the team member.
This field is read-only and auto populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked.
*The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Role *Required
The role of the team member.
This field is read-only and auto populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked.
*The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Values available in this dropdown include locked attributes:
General Education Teacher
Related Service Provider
Special Education Teacher
Specialized Support Instructional Personnel
Principal
Vice Principal
Guardian
Student
Unlocked Attribute values are determined by the district.
Attended
Indicates the team member attended the meeting.
Anyone marked as Attended display on print.
Admin/Designee
Indicates if the team member is an admin designee for the meeting.
Guardian, Student, Principal, Vice Principal, any District Defined roles, and manually entered team members cannot be marked as Admin/Designee.
Those marked as Admin/Designee AND Attended display on print with an asterisk (*) after their name and role.
Excused
Indicated the team member was excused from the meeting.
Guardian, Student, any District Defined roles, and manually entered team members cannot be marked as Excused.
Those marked as Excused display on print with a double asterisk (**) after their name and role.
Reason for Excusal *Required
The reason the team member was excused from the meeting.
*This field is required when the corresponding Excused checkbox is marked.
Admin/Designee Statement This section becomes available when the Designee for Admin checkbox is selected.
Admin Designee Statement: *Required
Indicates why an admin is being used in the meeting.
*This field is required when the corresponding Admin/Designee checkbox is marked.
PLAAFP: Eligibility and the Effects of the Disability
The PLAAFP: Eligibility and the Effects of the Disability editor is used to document the ways in which the student's disability impacts them.
PLAAFP: Eligibility and the Effects of the Disability Editor
Field
Description
Validation
Eligibility Category
The student's disability category. Options include:
ASD: Autism Spectrum Disorder
Deaf: Deaf
DB: Deaf-Blindness
DD: Developmental Delay (Age 3-5)
DD6: Developmental Delay (Age 6-8)
ED: Emotional Disability
HH: Hard of Hearing
ID: Intellectual Disability
MD: Multiple Disability
OD: Orthopedic Disability
OHD: Other Health Disability
SLD: Specific Learning Disability
SoLD: Speech or Language Disability
TBI: Traumatic Brain Injury
VDB: Visual Disability Incl. Blindness
N/A
The student's disability impacts the following academic areas:
The academic area impacted by the student's disability/disabilities. Options include:
Emergent Literacy
Emergent Math
Emergent Writing
Functional Math
Functional Reading
Functional Writing
Listening Comprehension
Math Calculation
Math Reasoning
Reading Comprehension
Reading Decoding
Reading Fluency
Speaking
Written Expression
Other
N/A
Specify Other
A text field used to identify any other academic area impacted by the student's disability/disabilities not listed in the above multi-select field.
This field becomes available and is required when Other is selected above.
The student's disability is impacting the following functions in the school environment:
The functions in the school environment by the student's disability/disabilities. Options include:
Attention
Behavior
Daily Living/Adaptive
Executive Functioning
Hearing
Mobility
Organization
Post-Secondary Transition
Speech/Language/Communication
Vision
Vocational Skills
Other
N/A
Specify Other
A text field used to identify any other functions in the school environment area impacted by the student's disability/disabilities not listed in the above multi-select field.
This field becomes available and is required when Other is selected above.
The root cause of the impact:
The root cause of the impact of the student's disability/disabilities.
N/A
Student Interests and Motivation:
A description as the student's interests and motivations.
Present Levels of Academic Achievement and Functional Performance
The Present Levels of Academic Achievement and Functional Performance (PLAAFP) editor is used to document the student's current level of academic achievement and functional performance.
PLAAFP List Screen
PLAAFP List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Sequence
The order in which the records displays and print.
Type of Concern
The type of concern.
Area of Concern
The area of concern.
PLAAFP Detail Screen
Click New or an existing record to view the Detail Screen.
PLAAFP Detail Screen
Field
Description
Validation
Sequence Required
The order in which the records display and print.
The value of this field determines what order the record displays on the UI and printed document. The Sequence auto-populates to the next available number starting with 1.
Type of Concern: Required
The type of concern. Options include:
Academic
Functional
The options in this field are defined at a state level and cannot vary by district.
Area of Concern: Required
The area of concern. When Academic is selected as the Type of Concern, options include:
Speaking
Listening
Reading Decoding
Reading Fluency
Reading Comprehension
Written Expression
Math Calculation
Math Reasoning
Pre-K Literacy
Pre-K Math
Pre-K Writing
Other
When Functional is selected as the Type of Concern, options include:
Daily Living/Adaptive
Executive Functioning
Speech/Language/Communication
Behavior
Vocational Skills
Vision
Hearing
Transition
Motor Skills
Other
The options in this field are determined by the "Type of Concern" drop down and are defined at a state level and cannot vary by district.
Other (specify):
An other area of concern, if applicable.
This field displays when "Other" is selected from the corresponding drop down. This is a required element for saving the editor when available.
Source(s) of Information:
The source of information. Options include:
Observation
Work Samples
Curriculum Based Assessments
Standardized Assessments
Parent Interview/Report
Teacher Interview/Report
School Personnel Interview/Report
Audio Recording
Video Recording
Checklists
Report Cards
Attendance Records
Private Provider Reports
Progress Reports
Other
The options in this field are defined at a state level and cannot vary by district.
Strengths:
The student's strengths.
N/A
Needs:
The student's needs.
N/A
The Area of Concern is addressed in the following:
Where the documentation for the area of concern is. Options include:
Goals/Objectives
Supplementary Aids and Services
The options in this field are defined at a state level and cannot vary by district.
Validation for these options include:
Goals/Objectives
The Goals/Objectives Card and Table appears on the editor for the user to complete.
Supplementary Aids and Services
The Supplementary Aids and Services editor is required to be in a Complete status upon locking.
Goals/Objectives
This table is read only and displays the following columns:
+/-
Goal
>
All of these read only values come from the user selecting the "Add Goal" button and entering information on a side panel recording what goals and objectives are needed.
Goals and Objectives - Side Panel
Area of Concern
The area of concern.
This is a read only field of the Area of Concern field from the record corresponding to this side panel.
Strengths
The student's strengths.
This is a read only field of the Strengths field from the record corresponding to this side panel.
Needs
The student's needs.
This is a read only field of the Needs field from the record corresponding to this side panel.
Goal
Sequence Required
Indicates the display and print order of the record.
Duplicate numbers are not allowed.
Goal Statement
The goal statement.
N/A
Measure
The measurement of the goal. Options include:
Observation
Work Samples
Curriculum Based Assessments
Standardized Assessments
Teacher Interview/Report
Audio Recording
Video Recording
Checklists
Other
The options in this field are defined at a state level and cannot vary by district.
Other (specify):
Other, if applicable.
This field displays when the measurement type of "Other" is selected.
This goal is part of ESY
Indicates if the goal is part of the Extended School Year program.
Marking this checkbox box makes the goal & objectives display on the ESY section of the ESY editor.
This goal is part of ESD
Indicates if the goal is part of the Extended School Day program.
Marking this checkbox box makes the goal & objectives display on the ESD section of the ESY editor.
This goal is related to post-secondary transition This is only available on the IEP with Transition format
Indicates if the goal is related to a post-secondary transition goal.
N/A
Objectives
This table is inline editable and and displays the following columns:
Sequence
Objectives
ESY
Marking this checkbox box makes the goal & objectives display on the ESY section of the ESY editor.
ESD
Marking this checkbox box makes the goal & objectives display on the ESD section of the ESY editor.
Post-secondary Transition (This is only available on the IEP with Transition format)
Special Education / Specially Designed Instruction
The Special Education/Specially Designed Instruction editor is used to document the student's specially designed instruction.
Special Education Specially Designed Instruction List Screen
Special Education / Specially Designed Instruction List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Description
A description of what the teacher is providing to the student.
Instructional Delivery
The delivery method for instruction.
Frequency
The frequency of the service.
Start Date
The first day of service.
End Date
The last day of service.
Special Education / Specially Designed Instruction Detail Screen
Click New or an existing record to view the Detail Screen.
Special Education / Specially Designed Instruction Detail Screen
Field
Description
Validation
Description Required
A description of what the teacher is providing to the student.
N/A
Instructional Delivery Required
The delivery method for instruction. Options include:
Individual
Small Group
Combination
The options in this field are defined at a state level and cannot vary by district.
Location Required
The location of the instruction. Options include:
General Education Classroom
Special Education Classroom
Therapy Room
School Campus
Community
Workplace
Other
The options in this field are defined at a state level and cannot vary by district.
Addresses Need Required
The need addressed by the specially designed instruction.
This field is pre-populated upon entering the editor and requires the user to select a value. The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s) Required
The goal addressed by the specially designed instruction.
This field is pre-populated upon entering the editor and requires the user to select a value(s) after at least one value from Addresses Need(s) is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date Required
The first day of the specially designed instruction.
N/A
Projected Ending Date Required
The last day of the specially designed instruction.
N/A
Extended School Year
Indicates the specially designed instruction is part of an Extended School Year program.
Marking this checkbox makes the service display on the ESY section of the ESY editor.
Extended School Year Quarter
The quarter of the Extended School Year program.
Fall
Winter
Spring
Summer
Other
This field becomes available when Extended School Year is checked.
After how many non-instructional days?
Indicates extended school year services is offered after non-instructional days.
This field becomes available when "Other" is marked from Extended School Year Quarter.
Comments
Any additional information regarding the extended school year program.
This field becomes available when "Other" is marked from Extended School Year Quarter.
Duration (in minutes) Required
The duration of the service.
N/A
Session Frequency # of times per
Required
The number of session frequency.
N/A
Service Frequency Required
The service frequency. Options include:
Day
Week
Month
The options in this field are defined at a state level and cannot vary by district.
The Related Services editor is used to document any related services to be provided to the student.
Related Services List Screen
Related Services List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Service Name
The name of the service.
Frequency
The frequency of the service.
Start Date
The first day of service.
End Date
The last day of service.
ESY
Indicates the specially designed instruction is part of an Extended School Year program.
Related Services Detail Screen
Click New or an existing record to view the Detail Screen.
Related Services Detail Screen
Field
Description
Validation
Related Service Required
The name of the related service. Options include:
ABA Services
Audiology
Counseling
Hearing Services
Interpreting Services
Occupational Therapy
Orientation and Mobility
Parent Counseling and Training
Parent Education and Training
Personal Care Services
Physical Therapy
Psychological Services
Recreation
Skilled Nursing
Social Worker
Speech-Language Pathology Services
Transportation
Vision Services
Other
The options in this field are defined at a state level and cannot vary by district.
Other (specify) *Required
An other related service, if applicable.
*This field becomes available and is required when Other from the corresponding drop down is selected.
Service Delivery Required
Indicates if the service is direct or indirect. Options include:
Direct
Indirect
The options in this field are defined at a state level and cannot vary by district.
Instructional Delivery Required
The delivery method for service. Options include:
Individual
Small Group
Combination
The options in this field are defined at a state level and cannot vary by district.
Location Required
The location of the service. Options include:
General Education Classroom
Special Education Classroom
Therapy Room
School Campus
Community
Workplace
Other
The options in this field are defined at a state level and cannot vary by district.
Addresses Need Required
The need addressed by the related service.
This field is pre-populated upon entering the editor and requires the user to select a value. The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s) Required
The goal addressed by the related service.
This field is pre-populated upon entering the editor and requires the user to select a value after at least one value from Addresses Need is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date Required
The first day of the service.
N/A
Projected Ending Date Required
The last day of the service.
N/A
Extended School Year
Indicates the related service is part of an Extended School Year program.
Marking this checkbox makes the service display on the ESY section of the Extended School Year editor.
Extended School Year Quarter
The quarter of the Extended School Year program.
Fall
Winter
Spring
Summer
Other
This field becomes available when Extended School Year is checked.
After how many non-instructional days?
Indicates extended school year services is offered after non-instructional days.
This field becomes available when Other is selected for the Extended School Year Quarter.
Comments
Any additional information regarding the extended school year program.
This field becomes available when Other is selected for the Extended School Year Quarter.
Extended School Day
Indicates the related service is part of an Extended School Day program.
Marking this checkbox makes the service display on the ESD section of the Extended School Day editor.
Description of Frequency and Amount is acceptable
The frequency of the service.
When this is marked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)
The duration of the service.
This is a required element for saving the editor when available.
Session Frequency # of times per
The number of session frequency.
This is a required element for saving the editor when available.
Service Frequency
The service frequency. Options include:
Day
Week
Month
This is a required element for saving the editor when available. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount
Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.
A description of the service frequency.
This is a required element for saving the editor when available.
The Supplementary Aids and Program Modifications editor is used to describe any additional services needed and/or program modifications to be provided for the student.
Supplementary Aids and Program Modifications List Screen
Supplementary Aids and Program Modifications List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Supplementary Aids and Program Modifications
The service and/or program modification statement.
Need
The need being met by the service.
Start Date
The first day of service.
End Date
The last day of service.
ESY
Indicates the service is part of an Extended School Year program.
Supplementary Aids and Program Modifications Detail Screen
Click New or an existing record to view the Detail Screen.
Supplementary Aids and Program Modifications Detail Screen
Field
Description
Validation
Statement
Required
The name of the service.
N/A
Location Required
The location of the service. Options include:
All Settings
Other
The options in this field are defined at a state level and cannot vary by district.
Addresses Need Required
The need addressed by the service.
This field is pre-populated upon entering the editor and requires the user to select a value. The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s) Required
The goal addressed by the service.
This field is pre-populated upon entering the editor and requires the user to select a value(s) after at least one value from Addresses Need is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date Required
The start date of the service.
N/A
Projected Ending Date Required
The end date of the service.
N/A
Extended School Year
Indicates the service is part of an Extended School Year program.
Marking this checkbox makes the service display on the ESY section of the Extended School Year editor.
Extended School Year Quarter
The quarter of the Extended School Year program. Options include:
Fall
Winter
Spring
Summer
Other
This field becomes available when Extended School Year is marked.
After how many non-instructional days?
Indicates extended school year services is offered after non-instructional days.
This field becomes available when Other is selected for the Extended School Year Quarter.
Comments
Any additional information regarding the extended school year program.
This field becomes available when Other is selected for the Extended School Year Quarter.
Extended School Day
Indicates the service is part of an Extended School Day program.
Marking this checkbox makes the service display on the ESD section of the Extended School Year editor.
The Assistive Technology editor is used to document any assistive technology, including devices, augmented alternative communication (AAC), adaptive equipment, and/or assistive technology services, to be provided for the student.
Assistive Technology List Screen
Assistive Technology List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Service
The name of the service.
Statement
The service statement.
Start Date
The first day of service.
End Date
The last day of service.
ESY
Indicates the service is part of an Extended School Year program.
Assistive Technology Detail Screen
Click New or an existing record to view the Detail Screen.
Assistive Technology Detail Screen
Field
Description
Validation
Service
Required
The name of the service.
N/A
Statement Required
A statement of what is provided to the student and by whom.
N/A
Location Required
The location of the service. Options include:
All Settings
Other
The options in this field are defined at a state level and cannot vary by district.
Addresses Need Required
The needs addressed by the service.
This field is pre-populated upon entering the editor and requires the user to select a value. The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s) Required
The goal addressed by the service.
This field is pre-populated upon entering the editor and requires the user to select a value(s) after at least one value from Addresses Need(s) is selected.
The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date Required
The start date of the program.
N/A
Projected Ending Date Required
The end date of the program.
N/A
Extended School Year
Indicates the program is part of an Extended School Year program.
Marking this checkbox makes the service display on the ESY section of the Extended School Year editor.
Extended School Year Quarter
The quarter of the Extended School Year program.
Fall
Winter
Spring
Summer
Other
This field becomes available when Extended School Year is marked.
After how many non-instructional days?
Indicates extended school year services is offered after non-instructional days.
This field becomes available when Other is selected for the Extended School Year Quarter.
Comments
Any additional information regarding the extended school year program.
This field becomes available when Other is selected for the Extended School Year Quarter.
Extended School Day
Indicates the program is part of an Extended School Day program.
Marking this checkbox makes the service display on the ESD section of the Extended School Year editor.
Description of Frequency and Amount is acceptable
The frequency of the program.
When this is checked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)
The duration of the program.
This is a required element for saving the editor when available.
Session Frequency # of times per
The number of session frequency.
This is a required element for saving the editor when available.
Service Frequency
The service frequency. Options include:
Day
Week
Month
This is a required element for saving the editor when available. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount
Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.
A description of the service frequency.
This is a required element for saving the editor when available.
The Supports for School Personnel editor is used to document any supports needed to aid staff.
Supports for School Personnel List Screen
Supports for School Personnel List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Support
The name of the support.
Statement
The support details.
Person Providing
The person providing the support.
All New/Additional Staff
Indicates the support applies to new staff members.
Supports for School Personnel Detail Screen
Click New or an existing record to view the Detail Screen.
Supports for School Personnel Detail Screen
Field
Description
Validation
Support Required
The name of the support. Options include:
Assistive Technology
Consultation
Training
Other
The options in this field are defined at a state level and cannot vary by district.
Specify Other
An Other support, if applicable.
When Other is selected, this appears and is required.
Position Providing the Support Required
The service position providing the support.
Options available are pulled from System Admin > Special Ed > Service Position.
Support applies to any new/additional staff
Indicates the support applies to new staff members.
N/A
Statement Required
The support details.
N/A
Location
The location of the service. Options include:
General Education Classroom
Special Education Classroom
Therapy Room
School Campus
Community
Workplace
Other
The options in this field are defined at a state level and cannot vary by district.
Specify Other
An other location.
This field becomes available when Other is selected as the Location. This is required when available.
Addresses Need Required
The need addressed by this support.
The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s) Required
The goal addressed by the support.
The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date Required
The first day of the support.
N/A
Projected Ending Date Required
The last day of the support.
N/A
Duration (in minutes) Required
The duration of the support.
N/A
Session Frequency # of times per
Required
The number of sessions per frequency.
N/A
Service Frequency Required
The frequency of the service.
Day
Week
Month
The options in this field are defined at a state level and cannot vary by district.
The Additional Plans editor is used to document any additional plans required to further support the student and their needs.
Additional Plans List Screen
Additional Plans List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Plan
The type of plan.
Statement
The plan statement.
Location
The location at which the plan takes place.
Start Date
The first day of the plan
End Date
The last day of the plan.
Additional Plans Detail Screen
Click New or an existing record to view the Detail Screen.
Additional Plans Detail Screen
Field
Description
Validation
Additional Plan Required
The type of plan needed. Options include:
Behavior Intervention Plan
Behavior Support Plan
Communication Plan
Crisis Plan
Emergency Action Plan
Feeding Plan
Transportation Plan for Behavior
Other
The options in this field are defined at a state level and cannot vary by district.
Specify
A plan not specified above.
This field becomes available when Other is selected above. When available, this field is required.
Statement Name Required
A statement about why the additional plan is being implemented.
N/A
Location Required
The location where the plan takes place. Options include:
General Education Classroom
Special Education Classroom
Across all Settings
PreK: Regular Early Childhood Program
PreK: SPED Program provided in separate class/school
PreK: Service Provider Location
PreK: Home
The options in this field are defined at a state level and cannot vary by district.
Addresses Need
The need addressed by this plan.
The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal
The goal addressed by the plan.
The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
The Least Restrictive Environment editor records information related to the student's placement and interaction with non-disabled peers.
Least Restrictive Environment Editor
Field
Description
Validation
The extent (including amount) to which the student will not participate with nondisabled students in the regular classroom and in extracurricular and other nonacademic activities
A text field used to describe the extent to which the student will not participate with nondisabled students.
N/A
The student will not participate with nondisabled students in the regular classroom and in extracurricular and other nonacademic activities for the following reasons:
A text field used to describe the reasons why the student will not participate with nondisabled students.
N/A
Total Regular Class(es) Weekly Minutes
Required
The total time the student has available in the building per week.
N/A
Total Amount of Time in the Regular Class(es) Weekly Minutes
Required
The time the student participates in regular class(es) per week.
N/A
Percent of Time Student Spends in Regular Class
The percentage of time the student spends in a general education setting.
This field is blank upon entering the editor and populates with the percentage based on auto calculation of Total Building minutes minus Total Time in Regular Class(es) minutes divided by Total Building minutes. Both fields must be filled out before any calculations display.
The student is: Required
Indicates the age of the student. Options include:
Age 3-5 and in Preschool
Age 5-22 and in Kindergarten or above
The options in this field are defined at a state level and cannot vary by district.
LRE Continuum: Required
The options when Age 3-5 and in Preschool is selected include:
A1: Reg EC - at least 10 hrs/wk
A2: Reg EC - at least 10 hrs/wk other location
B1: Reg EC - less than 10 hrs/wk
B2: Reg EC - less than 10 hrs/wk other location
C1: Separate Class
C2: Separate School
C3: Residential School
D1: Home
D2: Service Provider Location
The options when Age 5-22 and in Kindergarten or above include:
A: Inside reg. class 80% or more
B: Inside reg. class 40-79%
C: Inside reg. class less than 40%
D: Separate School
E: Residential Facility
F: Homebound/Hospital
The options in this field are defined at a state level and cannot vary by district.
LRE Continuum Description:
A description of the LRE Continuum. Options include:
A1: Enrolled in a preschool program: Attending a Regular Early Childhood (RECP) Program at least 10 hrs per/wk and receives majority of sped/related services in the regular early childhood classroom. RECP includes at least 50% of children without disabilities.
A2: Enrolled in a preschool program: Attending a Regular Early Childhood (RECP) at least 10 hrs per/wk and receives majority of sped/related services in some other location (i.e, hallway, speech therapy room, portable classroom, resource room etc.). RECP includes at least 50% of children without disabilities.
B1: Enrolled in a preschool program: Attending a Regular Early Childhood (RECP) less than 10 hrs per/wk and receives majority of sped/related services in the regular early childhood classroom. RECP includes at least 50% of children without disabilities.
B2: Enrolled in a preschool program: Attending a Regular Early Childhood (RECP) program less than 10 hrs per/wk and receives majority of sped/related services in some other location (i.e, hallway, speech therapy room, portable classroom, resource room etc.). RECP includes at least 50% of children without disabilities.
C1: Enrolled in a preschool program: Attending a Separate Special Education Class which is intended for children with disabilities. The child receives most of his or her special education and related services in the Separate Special Education Class.
C2: Enrolled in a preschool program: Attending a Separate School designated for children with disabilities.
C3: Enrolled in a preschool program: Attending a publicly or privately operated Residential School or Residential Medical Facility on an inpatient basis and receiving the majority of special education and related services in this setting.
D1: Home: Children attending neither a regular early childhood program nor a special education program and receiving the majority of hours of special education and related services at home. The child receives the majority of his or her special education and related services within the principal residence of the child's family or caregiver, including non-licensed child care.
D2: Service Provider Location: Children attending neither a regular early childhood program nor a special education program and receiving the majority of hours of special education and related services at the service provider location or some other location not in any other category.
A: Inside the regular class 80% or more of the day
B: Inside the regular class 40% -79% of day
C: Inside regular class for less than 40% of day
D: Separate School
E: Residential Facility
F: Homebound/Hospital
This field is read only and displays more information regarding the LRE Continuum code selected in the above drop down.
The Extended School Year editor is used to document the student's participation in an extended school year program.
Extended School Year Editor
Field
Description
Validation
The student is in need of an Extended School Year
Indicates the student requires an Extended School Year program. Options include: Yes or No.
N/A
The student is in need of an Extended School Day
Indicates the student requires an Extended School Day program. Options include: Yes or No.
When this field is "No," the Extended School Day information below does NOT display on the printed document. The user is also not able to complete the editor if this value is "No" and there is ESD information listed below in the Services or Goals area.
The student is in need of an Extended School Year during the following Quarter(s):
Indicates the school quarter in which the ESY program takes place. Options include:
Fall
Winter
Spring
Summer
The options in this field are defined at a state level and cannot vary by district.
Extended School Year Goals This is a read only display of any and all goals marked as ESY along with their corresponding objectives.
Extended School Year Services The following is a read only table of any Services marked as ESY. The following columns display:
Service Type
Service
Frequency
Duration
Location
Extended School Day Goals This is a read only display of any and all goals marked as ESD along with their corresponding objectives.
Extended School Day Services The following is a read only table of any Services marked as ESD. The following columns display:
The State-Wide Assessments editor is used to document any accommodations the student requires when taking state administered tests
State-Wide Assessments List Screen
State-Wide Assessments List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Assessment
The name of the assessment.
Assessment Manner
The way in which the student is administered the assessment.
Accommodations
Any accommodations the student requires to take the assessment.
State-Wide Assessments Detail Screen
Click New or an existing record to view the Detail Screen.
State-Wide Assessments Detail Screen
Field
Description
Validation
Assessment Required
The name of the assessment. Options include:
ACCESS for ELLs
ACT
End of Course
Kaeo
SBA
Not Applicable due to Age/Grade
The values in this field are defined at a state level and cannot vary by district. When "Not Applicable due to Age/Grade" is selected, the remaining fields should become grayed out.
Assessment Manner Required
The manner in which the student partakes in the assessment. Options include:
Without Accommodations
With Accommodations
Alternate
The values are defined at a state level and cannot vary by district. The value of "Alternate" should only appear when the following Assessments are selected:
ACCESS for ELLs
SBA
The value of "With Accommodations" should only appear when the following Assessments are selected:
ACCESS for ELLs
Kaeo
SBA
A student may be eligible to take the Hawaii Alternate Assessment if the IEP team determines that the student meets all of the following criteria: * Required
Indicates criteria the student meets to receive an alternate assessment. Options include:
The student demonstrates significant cognitive disabilities that may be combined with limited adaptive skills, physical or behavioral limitations.
The student requires a highly specialized educational program with intensive modifications and supports in order to access grade level academic standards.
The student's daily instruction is substantively different from that of their peers without disabilities and requires extensive, repeated individualized instruction and support across multiple settings.
The student's difficulty with the demands of the general academic curriculum is not due to social, cultural or environmental factors; expectations of poor performance; or excessive absences.
* This is a required element for saving the editor when "Alternate" is selected from Assessment Manner.
All four check boxes must be selected prior to saving the editor. The values are defined at a state level and cannot vary by district.
Support/Accommodation * Required
The support or accommodation the student requires. WhenACCESS for ELLS is the selected assessment, the following options include:
Braille Version of test (paper only, contracted, L,R,W)
Braille Version of test (paper only, uncontracted, L,R,W)
Extended Speaking test response time (S)
Extended Testing of a test domain over multiple days (L,R,W,S)
Extended Testing time within the school day (L,R,W,S)
Human Reader for items (L,S,W)
Human Reader for repeat items (L,S,W)
Human Reader for repeat of response options (L)
Human Reader for response options (L)
Interpreter Signs test directions in ASL (L,R,W,S)
Large Print version of test (paper only, L,R,W,S)
Manual Control of item audio (online L,S,W and Paper L,S)
Repeat Item audio (online L,S,W and Paper L,S)
Repeat Test items by human reader (paper only, L,W,S)
Scribed Response (L,R,W)
Student Responds using a recording device, which is played back and transcribed by student (W)
Word Processor or similar keyboarding device to respond to test items (L,R,W)
Test May be Administered by school personnel in non-school setting (L,R,W,S)
When Kaeo or SBA are the selected assessment, the following options include:
100s Number Table
Abacus
Alternate Response Options
American Sign Language (ASL) (for ELA listening items and math items)
Braille
Braille (paper/pencil assessment)
Braille Transcript (ELA listening passages)
Calculator (grades 6 and above)
Closed Captioning (for ELA listening items)
Math Manipulatives
Multiplication Table (grades 4 and above)
Print on Demand
Read Aloud (for ELA reading passages, all grades)
Scribe (for ELA performance task full writes)
Speech-to-Text
Text-to-Speech (available for ELA reading passages, all grades)
Word Prediction
DS: Amplification
DS: Audio Glossary
DS: Bilingual Dictionary
DS: Color Contrast (embedded)
DS: Color Contrast (non-embedded)
DS: Color Overlays
DS: Illustration Glossaries (embedded)
DS: Illustration Glossaries (non-embedded)
DS: Magnification
DS: Masking
DS: Medical Supports
DS: Mouse Pointer
DS: Noise Buffers
DS: Read Aloud
DS: Read Aloud in Spanish
DS: Scribe
DS: Separate Setting
DS: Simplified Test Directions
DS: Streamline
DS: Text-to-Speech
DS: Translated Student Interface Messages
DS: Translated Test Directions
DS: Translations (Dual Language)
DS: Translations (Glossary) (embedded)
DS: Translations (Glossary) (non-embedded)
DS: Translations (Stacked)
DS: Turn Off Any Universal Tools
* This field is a required element for saving the editor when"With Accommodations" is selected from Assessment Manner. The values are determined at a state level and cannot vary by district.
The Translation Services Plan editor is used to document any transition services to be provided to the student.
This editor is not available on the HI IEP without Transition plan.
Transition Services Plan Editor
Field
Description
Validation
Age Level of Student Required
The age of the student. Options include:
Age 14 or younger
Age 16 or younger
The values in this field are defined at a state level and cannot vary by district. The value selected determines which information displays on the editor and is noted below.
Graduation requirements provided to the student/parent/legal guardian?
Indicates if graduation requirements were provided to the student and their parent/legal guardian.
N/A
The Student is pursuing:
The student's goal for their education. Options include:
Diploma
Certificate of Completion
The values in this field are defined at a state level and cannot vary by district.
Beginning at age 14 or younger if appropriate, statement of transition service needs include the following:
The transition service statement. Options include:
Instruction
Employment
Community Experiences
Post-School Adult Living
Related Services
Daily Living Skills (if appropriate)
Functional Vocational Assessment
The values in this field are defined at a state level and cannot vary by district
The Transition Services / Activities Needed editor is used to document if the student requires transition services.
This editor is not available on the HI IEP without Transition plan.
Transition Services / Activities Needed Editor
Note: Any goals entered on the Appropriate Measurable Postsecondary Goals editor display as read only below their corresponding subject; Education, Training, Employment, or Independent Living.
Field
Description
Education
Transition Activities/Services
Indicates the student needs transition services for their education goals.
Agency Responsibilities
The person or agency responsible for aiding the student with their education needs.
Training
Transition Activities/Services
Indicates the student needs transition services for their training goals.
Agency Responsibilities
The person or agency responsible for aiding the student with their training needs.
Employment
Transition Activities/Services
Indicates the student needs transition services for their employment goals.
Agency Responsibilities
The person or agency responsible for aiding the student with their employment needs.
Independent Living (as appropriate)
Transition Activities/Services
Indicates the student needs transition services for their post school independent living goals.
Agency Responsibilities
The person or agency responsible for aiding the student with their post school independent living needs.
The Prior Written Notice editor provides a space for descriptions and explanations related to proposed or refused actions for a student.
Prior Written Notice List Screen
Prior Written Notice List Screen
Column Name
Description
Padlock Icon
The user currently working on the record.
Meeting Information
The meeting purpose information.
Date Provided to Parents
The date the notice was provided to the student's parent/guardian(s).
Print in Plan
Indicates this record prints on the Plan.
Prior Written Notice Detail Screen
Click New or an existing record to view the Detail Screen.
Prior Written Notice Detail Screen
Field
Description
Validation
Print in Plan
Indicates this record prints on the Plan.
Defaults to unmarked.
Meeting Information: Required
The meeting purpose information.
The options in this field are determined from the Conference Actual entries. The values in this field are the title of the selected Conference Purpose along with the Actual Conference Date. This value is also displayed on the Prior Written Notice Main List Editor as the primary sort option.
Date provided to parents: Required
The date the notice was provided to the student's parent/guardian(s).
N/A
Admin / Designee
Indicates this team member has been designated as an administrator for the meeting.
This field is read only.
The person listed is whoever is listed on the most associated Conference Actual with a Role of "Principal" OR "Vice Principal" AND listed as Attended. If this does not apply, the person marked as Admin/Designee is pulled into this field.
Description of proposed or refused action:
A description of the proposed or refused action.
N/A
Explanation of why the action is proposed or refused:
An explanation of why the action is proposed or refused.
N/A
Description of other options considered:
A description of other options considered.
N/A
Reasons these options were rejected:
An explanation for why these other options were rejected.
N/A
Description of the evaluation procedures, test, records, or reports used as a basis for the proposed/refused action:
An explanation for the data used for the basis of the action.
Editor Home
displays in the Editors side pane, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
that displays next to their name. When the icon is clicked, a side panel displays with the available library of predetermined text for that field. Template Banks are managed in System Administration.
Education Plan Editor
Enrollment Information Editor
Student Information Editor
Parent/Guardian Information Editor
Consideration of Special Factors
PLAAFP: Eligibility and the Effects of the Disability Editor
PLAAFP: Transition Planning
Transportation Editor
Least Restrictive Environment Editor
Extended School Year Editor
Transition Services Plan Editor
Appropriate Measurable Postsecondary Goals Editor
Transition Services / Activities Needed Editor
Courses of Study Editor
