Classic View: System Administration > Preferences > System Preferences
Search Terms: System Preferences
State-level users should refer to the System Preferences (State) page.
The district-level System Preferences tool allows districts to configure settings for general use of Infinite Campus. These preferences should only be modified by a district administrator, as modifications will affect system operations. Additional preferences may be contained within the module to which they relate.
District-Level System Preferences
The following table outlines the available options for each preference and the area of the product it affects. When applicable, click on the name of the preference in the table to view additional information.
System Preference | Definition | Area(s) Affected | Campus Edition |
|---|---|---|---|
Search Screen Field Order | The Search Screen Field Order system preference determines where the Student Number field will be located in relation to name fields when conducting an Advanced Search for students. The Search Screen Field Order system preference determines where the Student Number field will be located in relation to name fields when conducting an Advanced Search for students.
Search Screen Field Order
 Student Number After Name Fields
 Student Number Before Name Fields | District | |
Enrollment Overlap | This preference determines how multiple enrollments in the same school year are handled within Campus. These settings are enforced when managing enrollments from anywhere within Campus (Student Enrollment tab, Census Enrollment tab, Student Locator, etc.). | District | |
Default Enrollment Local End Status | Indicates which end status is automatically assigned to enrollments when enrollments are ended. This preference only appears when the Enrollment Overlap preference is set to the following:
| District | |
| Enrollment Start Status Type Updates | This preference is used when mapping local enrollment start statuses to state start status.
This preference is not available for South Dakota or Montana LDE districts. | Enrollment Status Mapping | District |
| Enrollment End State Type Updates | This preference is used when mapping local enrollment start statuses to state start status.
This preference is not available for South Dakota districts. | Enrollment Status Mapping | District |
Allow GPA Bonus Points | Indicates whether or not GPA bonus points are allowed for Score Groups. | District | |
Turn on Federal Impact Aid Tracking | If set to 'Yes', the Impact Aid tab and Impact Aid Site field on the Address editor display. These fields are used to report Impact Aid information in the Impact Aid and Military Connections Site and Impact Aid Employment Reports. If set to 'No', the Impact Aid tab displays with a message indicating the preference is not turned on. The Impact Aid Site field on the Address editor does not display. | District | |
| Authentication Type Droplist Default | The value set in this field determines the default value that appears in the SAML Account Configuration field on a person’s User Account tab.
| User Security | District |
Search Limit | The Search Limit system preference allows districts to limit the number of results returned by a search to improve search and system performance. The Search Limit preference has several levels of search limits: 100, 500, 1000, 3000, 5000 and No Limit. Once saved, the limit will be applied to the search results displayed on the Search tab. This limit does not affect generated batch reports. For example, if the limit for searching for students is set to 100 and an Ad hoc filter contains 150 students, all 150 students will be included in the batch report. In the interest of search response time and system performance, Infinite Campus does not recommend setting the "No Limit" option. Exceeding Search LimitsIf a system preference has been set, search results exceeding the limit set in the Search Limit field, red warning text will instruct the user to enter additional criteria that will return a smaller set of search results:
Search Limit Exceeded | District | |
School Boundary Warnings | If set to 'On', users will receive a warning when attempting to enroll a student in a school outside of the student's geographical boundary. The School Boundary Warnings preference validates the student's primary address against the chosen school of enrollment. The warning does not stop the enrollment from being created, rather it's an indication that the student's primary address is outside of the enrollment boundaries for normal enrollments. District policy may require additional proof of residence or a student's need to be enrolled in the selected school. Having this preference on is recommended in larger districts that have multiple elementary schools, middle schools or high schools. If a larger district also uses a Centralized Enrollment process, this preference is also helpful in managing student enrollments. School Boundaries settings on the Household Address need to be established prior to enrolling students.
School Association with Household Address When the preference is set to On, a warning message displays when enrolling a student into a school that is not associated with the student's household address. When the preference is set to Off, no warning displays when enrolling students, no matter if the Schools of enrollment have been associated with the address. When the Require Student Assignment checkbox is marked on the Calendar and this preference is set to On, an enrollment cannot be saved for a student if the student's address is outside of the entered school boundaries, unless an override type is established that allows the enrollment to occur. | District | |
Disable Custom Comments when Posting Grades | If set to 'Yes', teachers will not be allowed to enter individual comments on posted student grades. | District | |
Number of Significant GPA Decimal Places | Indicates how many significant decimals (decimals to the right of the period) are allowed for GPA values. | No specific path | District |
| Require all scores for Composite Grading | If set to 'Yes', teachers are not able to post a composite grade until the child grades that make it up have also been posted. This preferences takes roster start and end dates into account for students who were not enrolled in the section for the full time covered by the composite setup. This preference causes a Bypass Composite Rule checkbox to display in the Score Groups and Rubrics. When marked for a grade, tasks with that grade are excluded from composite calculation. | Grade Calc Options (Course Masters) | District |
Show Counselor in the Student Header | If set to 'Yes', the name of a student's Counselor will appear in their information header. | District | |
| Allow Duplicate Student State IDs | When set to Yes, students may be assigned the same state ID number. When set to No, each state ID number must be unique; if a duplicate ID is entered, an error message displays. For districts that are part of a State Edition where state IDs are auto-generated, a value of Pending displays when adding a new student in the State ID field. This applies to the following states:
If a state ID import is used, duplication could still occur. The preference does not prohibit an import from importing a duplicate ID. This is the responsibility of the state to ensure IDs are not duplication. | District | |
Student State ID Method | The Student State ID Method system preference determines how Student State IDs are generated for new students within Campus. This is only available for districts linked to a state edition. For State-linked districts, the Student State ID Method field indicates how Student State IDs are assigned to new district students.
This field is likely to be set to a value of "State Assigned," meaning Student State IDs are generated by the state, in the format indicated by the state value. Any district-level Student State IDs will be overwritten by the state-level value (if discrepancies exist). If the field is set to a value of "Generation Off," Student State IDs are not automatically generated and instead manually entered via the Demographics tab. Enrollment records created through the Student Locator will not automatically assign a Student State ID but will provide the user with the option to manually enter an ID (if known). Student State IDs created at the district level will sync up to the state | District | |
Enable Student Assignment Validation | The Enable Student Assignment Validation is used in the School Assignment Process (School Choice). This preference works in conjunction with the School Boundary Warnings and the Enable Sequential School Choice Applications preferences. When turned on, a student needs to reside within the boundaries of the chosen school or have an Override indicating the student can be enrolled in the school. Setting this preference to Yes also requires the School Boundary preference to be set to Yes. When this is turned on, the schools assigned to the Schools tab within the address need to be marked as the Resides school. When this preference is set to yes, the following logic is used in the Enrollment Roll Forward tool:
| No specific path | District |
| Enforce Enrollment Attendance Zoning | When the preference is set to Yes, an error displays if the user saves a student enrollment and the student enrollment does not reside within the school boundaries associated with the student's household address(es) and the Variance Date and/or Variance Code are not entered. This option is only available to districts in Nevada and Georgia. | Enrollments | District |
Enable Sequential School Choice Application Processing | This preference processes a student's applications for school enrollment in an orderly fashion, based on the student's ranking of desired schools as part of the School Choice process. When this preference is set to Yes, applications will be processed based on the student's first, second or additional choices for school enrollment. School Choice allows a student to submit as many applications for school enrollment as necessary, or as the student/parent is willing to submit. Using this preference ranks the applications based on the student's preferences and desires. Use this in conjunction with the Enable Student Assignment Validations and School Boundary Warnings preferences. Processing applications using the Process Application Wizard will only process approvals for the highest priority of a student's application. | No specific path | District |
Staff State ID Generation | When set to On, a state ID generates for staff. When set to Off, no state ID generates for staff. | District | |
SSN Staff Search Only | If set to 'Yes', staff can only be search by Social Security Number. | District | |
| Enable Default Transcript | When set to Yes, the Campus-provided Default transcript report is available for generation. When set to No, this option is not available. | Transcript | District |
Enable Scheduling Validations | If set to 'Yes', provides users a warning in the Walk-In Scheduler when deleting or end-dating a course if the action results in a gap in the student's schedule. Yes | District | |
Allow Multiple Primary Addresses | If set to 'Yes', users are allowed to have multiple Primary home addresses within Campus. | District | |
Flag Health Conditions | Flag Health Conditions system preference determines the display of health conditions assigned to students. When set to yes, any condition marked as flagged will appear as checked by default when that condition is assigned to a student and the flag will appear by the student’s name. If this preference is turned off, the flag will not display next to the student’s name even if the box is checked in the Condition for the student. When the Flag Health Conditions is set to Yes, a flagged condition marked on the Condition List that is assigned to a student will display an EMT symbol next to the student's name. This allows other staff who have that student in a class or are part of the student's learner plan team can see this condition and be aware of certain situations that may be difficult for that student. When the Flag Health Condition is set to No, the EMT symbol will not display next to the student's name, even if a condition is flagged in the Condition List or if the condition is marked as flagged when assigning that condition to a student. | District | |
Default Health Conditions | Default Health Conditions preference will allow users to use the Campus default conditions in addition to their custom conditions, or just the custom conditions.
ICD-10 Health Conditions became the standard set of health conditions on October 1, 2015. See the Community News article for more information. | District | |
Learner Planning Copy Plan | Determines how learner plans are locked after being copied.
See the Plan Copy Wizard article for more information. | District | |
Require Employment Record for District Assignment | The Require Employment Record for District Assignment preference requires staff members to have a District Employment record before having a District Assignment record. Districts that are not state-linked can modify this preference, as desired. State edition customers and state-linked districts will not have the option to modify this preference. The preference will be determined by the state Department of Education and updated by Infinite Campus. The setting will be view/read-only in those situations. This preference is enabled for users in Maine. A corresponding District Employment Record is defined as such:
A validation will occur when a District Assignment Record is created without the existence of a District Employment Record. This preference does not apply to customers using the Human Resources module. The Human Resources module always requires staff to have a District Employment record before having a District Assignment record. (District Assignments are called Work Assignments in the Human Resources module.) | District | |
Require Race/Ethnicity Data for | This setting indicates the type of person record in Campus for which race/ethnicity information is required. For Kentucky districts, this field is controlled by the state. Values set at the state level are pushed down to districts. | District | |
Require Race Selection | This preference setting indicates when race information is required, based on the answer to the "Is the individual Hispanic/Latino?" question on the Demographics tab. Available selections for this option vary depending on the selection of the Require Race/Ethnicity Data For preference.
For Kentucky districts, this field is controlled by the state. Values set at the state level are pushed down to districts. | District | |
Require Race/Ethnicity Determination for | The Race/Ethnicity Determination for preference sets logic for when the Race Determination field is a required field For Kentucky districts, this field is controlled by the state. Values set at the state level are pushed down to districts.
| District | |
| Enable Attendance Auditing | The Enable Attendance Auditing system preference indicates whether the district is auditing student attendance records. Setting this preference to Yes requires a significant amount of data storage: The following reports are available for auditing attendance records.
These reports are available to users (as long as tool rights are assigned) even when this preference is not set to Yes. If this preference is not turned on, data will not be included in the report. Attendance auditing provides a completed history of attendance changes for compliance with electronic signature requirements and other state reporting obligations. This preference can be turned on and off at any time. Data will only be stored for the time when it is turned on (set to Yes). Reports can still be generated when it is turned off, but only the data stored during the time it is turned on will be returned on the reports. Texas districts: This is a read-only option set to 'Yes' and cannot be modified. This preference is critical for attendance auditing utilized by state reporting. Kentucky districts: This preference and the attendance tracking reports are not available. | District | |
Batch Queue Expiration Days | The Batch Queue Expiration Days field of the System Preferences allows a system administrator to specify the length of time a Batch Queue report should display on the Batch Queue and Admin Queue tools before it is deleted. If reports should never be automatically deleted by the Batch Queue Maintenance task, this field should be left blank (null). The value entered in the Batch Queue Expiration Days field should reflect the maximum number of days a Batch Queue report is allowed to display on the Batch Queue and Admin Queue tools. When a report exceeds the maximum number of days allotted by this field, it will be deleted by the automated Batch Queue Maintenance task executed by the Task Scheduler . A Batch Queue / Admin Queue report will not be deleted if a user has manually designated otherwise it be spared from deletion per one of the following methods:
View Expiration Dates on ReportsPATH: Ad hoc Reporting > Batch Queue; System Administration > Batch Queue Admin > Admin Queue Depending on the setting indicated in the Batch Queue Expiration Days preference and the specific preferences set for a report, the Batch Queue / Admin Queue tools will display one of the following types of values in the Expires After field of the Batch Queue Detail editor:
No Expiration ConfiguredIf a value of "No Expiration Configured" appears in the Expires After field of a report, either the report has not yet been generated or the Batch Queue Expiration Days preference does not contain an expiration value.
Expiration DateIf a date appears in the Expires After field of a report, it indicates the scheduled expiration date on which the report will be automatically deleted from the Batch Queue List editors of the Batch Queue / Admin Queue tools.
Crossed-Out Expiration DateIf a crossed-out date appears in the Expires After field of a report, the Never Expires checkbox should also be flagged, indicating a user has manually excluded the report from deletion on the scheduled Expires Date of the Batch Queue / Admin Queue. The report will remain in the queue until a user manually deletes it or removes the check from the Never Expires checkbox (in which case the report will be deleted the next time the Batch Queue Maintenance task runs).
| District | |
Autopay Fees with Surplus Balance | The Auto-pay Fees with Surplus Balance preference will automatically pay any fee with surplus from another fee. Set the Auto-pay Fees with Surplus Balance Preference
When set to Yes, auto-pay will happen in the following scenarios:
A message will appear when making a payment for Students and Persons when a surplus exists alerting the office person the deposit will be applied to other fees.
| District | |
Auto Post Course Fees | The Auto Post Course Fees preference posts any course fees to the Student Fees tab automatically (after the Course Fee Wizard is used) when students are scheduled into a course section through the Walk-In Scheduler or the Roster Setup tool. Auto-Post Course Fees ProcessThe posting of course fees is a three-part process:
When the Course Fee Wizard Select Fees to Post section Posted for Terms is not zero, the fees will post for all students who are added to that course's section roster. | District | |
Days to Flag Roster Additions | The Days to Flag Roster Additions system preference determines the length of time a student's name will appear in green color within a section roster in both the Instruction module and on Course Section rosters. This gives the teacher and any office staff an indication that the student is new to the section.
The default value for this field is 10 days. This preference is based on calendar days. Note the following:
| Campus Instruction | District |
NGA Cohort Years after NCLB | The NGA Cohort Years after NCLB system preference allows users to dictate how many additional years are available for selection when entering NGA Cohort End Year values on the student Graduation tab. | District | |
| Data Source for Ad Hoc | This preference allows users to choose what database to use when generating and creating Ad hoc Reporting Filters (using the Filter Designer Query Wizard and Pass-Through Query tools). Users can select to query data from the Data Warehouse database (default selection) or the Live Site. This preference only displays when the district has a Data Warehouse database available. | District | |
| Enable Ed-Fi | This preference allows you to enable, disable, or access Ed-Fi tools in Campus before syncing to the Ed-Fi system.
| Ed-Fi | District |
| Allow access to Student Number as PIN Features | This preference allows the POS admin to update the Set Student Number as PIN POS Preference and run the Set Student Number as PIN Wizard in update mode. | District | |
| User Access to the New Look of Campus (Try New Look) | This preference controls whether the Try New Look of Infinite Campus toggle appears for all users, only Campus Instruction users, or no users. When the Try New Look toggle is set to ON, the UI is replaced with a new look and feel containing all existing Campus tools along with numerous new features such as an intelligent search bar, the ability to create your own favorite tools menu, and more. By default, this preference is set to ‘All Users’ for Campus Cloud and Cloud Choice customers. Users who have turned the Try New Look toggle to ON can switch it to OFF at any time which will revert their Campus experience back to original Campus (Classic Campus).  Note for In-District and Self-Hosted Customers: This preference is not visible as the Try New Look UI is currently not available for these hosting models. | Try the New Look of Campus | District |
| Discipline Duration Calculation | Determines how the value for the 'Duration in School Days' field for a Behavior Resolution is calculated when the Calculate End Date/Duration option is marked on a Resolution Type. Options are:
| Behavior Management > Add Resolution | District |
| Display Fifth Year EL Monitoring | This preferences allows student monitoring of English Learner services to be extended as a result of state changes (e.g., pandemic-related updates or testing delays). When set to Yes, the student's EL tool displays a read-only Fifth Year Monitoring label.  When set to No, this label does not display. | English Learners | District |
| Cascade Enrollment End Date to Blended Learning Group Assignment End Date | This preference determines whether a student's Blended Learning Group Assignment is ended when the student's Enrollment record is ended. The Blended Learning Group will have the same End Date as the Enrollment record.
See the Blended Learning Groups article for more information. | Blended Learning Groups | District State |
