School Store needs to be enabled in Digital Repository Preferences so pictures can be added within the Activity Registration module. See Step 1 of the article below to enable School Store.

Documentation

The Infinite Campus School Store gives members of your school easy online access for purchasing goods and services. Each school in your district can have their own store. The stores display in Campus Parent and Campus Student.

This article walks you through the setup process step-by-step.

Check with your System Administrator and make sure you have tool rights to System Administration > School Store.

Step 1. Enable School Store in the Digital Repository

Classic View: System Administration > Digital Repository

Search Terms: Digital Repository Preferences

Before you can set up the School Store, you must enable the School Store in the Digital Repository tool by marking the School Store checkbox at the bottom of the screen then clicking Save. For more information about the Digital Repository see the Digital Repository article on the Campus Community.

Step 2. Set Up Portal Self Service Options

Classic View: System Administration > Portal > Preferences > Self Services

For a parent to purchase an item in the School Store, the Activate Family Information Portal Self Service option must be selected as well as Display Household Member Contact Information OR Display Household Member Relationships.

Step 3. Set up Product Types

Step 4. Set up Fund Accounts

Classic View: System Administration > Payments > Payments Setup > Fund Accounts

Search Terms: Payments Setup

Fund Accounts identify which bank accounts are used for items purchased in the School Store. You can manage Fund Account in the Payments Setup tool.

You can assign each Product Type to a unique Fund Account or group Product Types together on the same Fund Account.

You can NOT remove a Product Type from a Fund Account after you save your changes.

See the article Fund Accounts (Payments Setup) on the Campus Community for more information about setting up Fund Accounts.

Step 5. Create a Store for Each School

Tool Search: Settings

The Settings tool allows you to choose where you want the School Store to display and set up different options for every store. From here you can also set up Public Store options. The Public Store is a website where anyone can shop for goods or services from your district.

Create a School Store

Create a store for each school by selecting the school in the Campus toolbar. Use the field descriptions provided here to complete the screen then click Save. Repeat this procedure for each school that is going to have a school store.

Field Descriptions (School Store)

Field	Description
Title	The name of the store.
Enable Store for	You can display the store in Campus Parent, Campus Student, Employee Self Service, or the Public Store. If you do not want the store to display, do NOT mark the checkbox.
Allow Free and Reduced Pricing	When this checkbox is marked, students that have an active eligibility record (FRAM > Eligibility) can be given a reduced price for items in the store. The reduced price is set up on the product. If you do not set up a reduced price, the student is charged the regular selling price.
Shop By Categories	This option allows you to set up the School Store for users to shop by category or by products. When this checkbox is marked, the first page in the store displays the Categories. Users can select a Category to see the products they can purchase. When this checkbox is not marked, the first page in the School Store displays all of the products in the store. Users still have the option to view and group the products by category from the products page.
Add Displayed Text in Parent Portal	Adds the text to the top of the Parent Portal School Store.
Add Displayed Text in Student Portal	Adds the text to the top of the Student Portal School Store.
Image Upload	A picture that represents the school store in Campus Student and Campus Parent. If this is your first time uploading an image in Campus, Campus prompts you to accept the Terms and Conditions. Mark the checkbox before you save. The image must use one of the following extensions: .jpg, .jpeg, .png, or .gif.

Create a Public Store

Create a Public Store by selecting All Schools in the Campus toolbar. Use the field descriptions provided here to complete the screen then click Save.

Tip: See the Public Store Overview for more information about setting up a Public Store. There are multiple steps that you must complete before products can be purchased on the Public Store.

Example Public Store Settings

Field Descriptions (Public Store)

Field	Description
Public Store ON/OFF	Once the Public Store toggle is switched to ON, people can use the Public Store Link found on this Settings page to shop at your Public Store. You must fill in the Public Store Home Page section before the Public Store toggle can be switched to ON.
Public Store Home Page
Title	The name of the store as it appears in Campus Student and Campus Parent.
Public Store URL	This is the link people can use to shop at your Public Store. The URL is cannot be modified.
Require User Account	Public Store customers can create a user account before they make purchases on the Public Store. If you mark this checkbox, customers will be required to create a user account before making a purchase. When someone creates an account, their name and email address are saved in Campus in the Demographics tool and Campus assigns the Public Store Homepage to their user account. Public Store customers can review their payment methods and purchase history after they log in.
Description	The text you enter in this field displays below the Title on the Public Store.
Logo Upload	A picture that represents the Public Store. This image displays at top of the page. The image must use one of the following extensions: .jpg, .jpeg, .png, or .gif. If this is your first time uploading an image in Campus, Campus prompts you to accept the Terms and Conditions. Mark the checkbox before you save.

Step 6. Set up Categories

Step 7. Set up Products

Ad Hoc Filter Examples

Classic View: Ad Hoc Reporting > Filter Designer > Query Wizard > Student

You can create an Ad Hoc filter to limit purchasing to specific people. Only people who are included in the Ad Hoc filter and have an active enrollment in the active calendar year can be selected as a Recipient when a purchase is made.

See the article Student Filter fields for Ad Hoc Reporting for more information about this type of Ad Hoc Query.

The Ad Hoc filter must always include the Person ID: Student > Demographics > Person ID (student.personID)

Filter for Students with a Parent Consent of Yes

This filter restricts purchasing to students who have a parent consent of yes on their Athletics record.

Student > Demographics > Person ID: student.personID
Student > Activities > Athlete Eligibility > parentConsent: ath.parentConsent

Field	Operator	Value
ath.parentConsent	=	Y

Ad Hoc Query Example

Filter for Students with an Active Physical Form

This filter restricts purchasing to students who have an active physical on record.

Student > Demographics > Person ID: student.personID
Student > Activities > Athlete Eligibility > physicalDate: ath.physicaldate
Student > Activities > Athlete Eligibility > physicalEndDate: ath.physicalenddate

Field	Operator	Value
The values provided here are applicable for the 2019/2020 school year. Modify these dates as necessary or use the IS NOT NULL Operator.
ath.physicaldate	>	09/01/2019
ath.physicalenddate	<	09/01/2021

Field

Operator

Value

The values provided here are applicable for the 2019/2020 school year. Modify these dates as necessary

or use the IS NOT NULL Operator.

ath.physicaldate

09/01/2019

ath.physicalenddate

09/01/2021

Ad Hoc Query Example

Refunds

Use the Payments Reporter to issue refunds for products purchased in the School Store.
If the Inventory Tracking checkbox is marked on the product, Campus automatically updates the Inventory on Hand to include the refunded item.
You cannot perform a Partial Refund for products purchased in the School Store.

If schools are going to use the Activity Registration module, each school needs to establish a School Store.

Documentation

Tool Search: Settings