SMART State Submission (New Jersey)

Classic Path: NJ State Reporting > SMART Extracts > SMART State Submission

Search Terms: SMART Extracts

The SMART State Submission gathers basic enrollment information for submission to the state. The report is sorted alphabetically by student's last names.

SMART State Submission

Report Logic

If Reporting Period Start Date and Reporting Period End Date are the same date (Snapshot Date), students that have an active Enrollment on the Snapshot Date report. If the Enrollment End Date is prior to the Snapshot Date, the student data does not report.

If the Reporting Period Start Date and Reporting Period End Date are different dates, the students that have at least one active day of enrollment on or between the Reporting Period Start Date and Reporting Period End Date report.

Report Editor

Field

Description

Extract Type

Selection determines which extract generates.

Reporting Period Start Date

Entered date determines the time frame of the extract, reporting only that student data as of that date. Dates are entered in mmddyy format or can be chosen by using the calendar icon.

Reporting Period End Date

Entered date determines the time frame of the extract, reporting only that student data as of that date. Dates are entered in mmddyy format or can be chosen by using the calendar icon. The end date field is auto-populated with the current date.

Students without state IDs

When marked, students who are not assigned a state ID will be returned, in addition to those students who do have a state ID.

State Exclude
Drop list options include:
  • Exclude State Exclude Enrollments (default)
  • Include State Exclude Enrollments
  • Only State Exclude Enrollments

Ad hoc Filter

When selected, only those students in the filter will be included on the selected SMART extract.

Format

SMART Extracts generate in either HTML format or in CSV format (state format).

Calendar Selection

Selection indicates from where the data is pulled.

Report Generation

Use the Generate Extract button to display the results of the extract immediately. If more than one calendar is selected, or the selection of data s larger than anticipated, use the Submit to Batch button to determine when the extract should be generated.



Generate the SMART State Submission Extract

  1. Select SMART State Submission from the Extract Type dropdown list.
  2. Enter a Reporting Period Start Date.
  3. Enter a Reporting Period End Date.
  4. Mark the Student w/o stateIDs if those students should not appear in the report.
  5. Indicate the Format in which in which the report should generate.
  6. Click the Generate Extract button o generate the report in the desired format. Or, use the Submit to Batch button (if applicable) to choose when the extract generates.

SMART State Submission - State Format

SMART State Submission - HTML

SMART State Submission Extract Layout

Element Name

Description

Location

Local Identification Number

The number assigned and maintained by the local school district that is unique for each student.


Numeric, 20 digits

Census > People > Demographics > Student Number


Person.studentNumber

State Identification Number

The number assigned and maintained by the New Jersey Department of Education that is unique for each student.


Numeric, 20 digits

Census > People > Demographics > State ID


Person.stateID

First Name

The legal first name of the student.


Alphanumeric, 30 characters

Census > People > Demographics > First Name


Person.firstName

Last Name

The legal last name of the student.


Alphanumeric, 50 characters

Census > People > Demographics > Last Name


Person.lastName

Date of Birth

The date of birth of the student.


Date field, 8 digits (YYYYMMDD)

Census > People > Demographics > Birthdate


Identity.birthdate

City of Residence

The name of the city in which the student lives.  If there is more than one primary city of residence, the most current city by start date reports. Any secondary city of residence does not report.


Alphanumeric, 30 characters

Census > Address > City


Address.city

Migrant Status

Indicates if the student is eligible for migrant education services.


Alphabetic, 1 character

Y or N

Student Information > General > Enrollments > State Reporting Fields > Migrant


Enrollment.migrant

Eighth Technological  Literacy

Indicates whether the student has met the eighth grade criteria of technological proficiency.


Alphanumeric, 2 characters

Student Information > General > Enrollments > State Reporting Fields > 8 Tech Literacy


EnrollmentNJ.8TechLiteracy

Health Insurance Status

Indicates whether the student has health insurance coverage.


Alpha, 1 character (Y or N)

Student Information > General > Enrollments > State Reporting Fields > Health Coverage


EnrollmentNJ.healthCoverage

Health Insurance Provider

The name of the heath insurance provider of the student.


Alphanumeric, 50 characters

Student Information > General > Enrollments > State Reporting Fields > Health Insurance Provider


EnrollmentNJ.healthInsurance Provider

Home Language

The primary language or dialect that students use to communicate at home.


Alphanumeric, 3 characters

Census > People > Identities > Home Primary Language


Identity.homePrimaryLanguage

Immigrant Status

Selection indicates student meets the Federal definition of being an immigrant:

  • are aged 3-21
  • were not born in any state
  • have not been attending one or more schools in any one or more States for more than three full academic years.

Reports based on the Yes, No or no selection on the State Reporting Enrollment Editor field.


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Immigrant


Enrollment.immigrant

First Entry Date into US School

Date the student first received schooling at a school in the United States.

Reports the date associated with the student's Date Entered US School if the student's Birth Country is any selection other than 2330: United States or 1790: Puerto Rico.

Reports a blank value if Birth Country is the United States or Puerto Rico.


Date field, 8 characters (YYYYMMDD)

Census > People > Demographics > Date Entered US School

Census > Person Information > Birth Country


Identity.dateEnteredSchool

Homeless

An indication that the student lacks a fixed, regular and adequate residence.

  • Reports a value of Y1 if the student is Homeless and Student in Physical Custody (Unaccompanied Youth) is marked.
  • Reports a value of Y2 if student is Homeless and Student in Physical Custody (Unaccompanied Youth) is not marked.
  • Reports N if student is not homeless.

Homeless can be Yes at anytime during the reporting period start and end dates.


Alphabetic, 2 characters

Student Information > Program Participation > Homeless


Homeless.unaccompaniedYouth

Homeless Primary Nighttime Residence

Indication of the nighttime residence of homeless students.


Reports the selected value when the student has a homeless status of Yes at anytime during the reporting period start and end dates.


Alphanumeric, 1 character

Student Information > Program Participation > Homeless > Primary Night Time Residence


Homeless.primaryNightTime Resdence

Alternative Education Program

Indication that the student is enrolled in an alternative education program.


Alphabetic, 1 character (Y or N)

Student Information > General > Enrollments > State Reporting Fields > ASSA Reporting Fields > Alternative Program


EnrollmentNJ.ASSAprogram

Title 1 Science

Indicates the student is receiving Targeted Assistance in Science programming.


Alphabetic, 1 character (Y or N)

Student Information > General > Enrollments > State Reporting Fields > Title 1 Science


EnrollmentNJ.title1Science

Title 1 Math

Indicates the student is receiving Targeted Assistance in Math programming.


Alphabetic, 1 character (Y or N)

Student Information > General > Enrollments > State Reporting Fields > Title 1 Math


EnrollmentNJ.title1Match

Title 1 Language

Indicates the student is receiving Targeted Assistance in Language programming.


Alphabetic, 1 character (Y or N)

Student Information > General > Enrollments >State Reporting Fields > Title 1 Language Arts


EnrollmentNJ.title1Language