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Tool Search: Household Applications

Field	Description
Application Date	The date on which the application was signed by the parent/guardian.
Effective Date	The eligibility effective date based on the approval of the application.
Expiration Date	The expiration date of the eligibility. This field is auto-populated with the Default Expiration Date entered in FRAM Preferences, typically 30 days into the next school year. It is recommended not to change the auto-populated Default Expiration Date.
School Year	The year to which the application applies.
Opt Out Medicaid	If Yes is selected, the guardian does NOT want to be contacted by Medicaid regarding Medicaid benefits. This option only displays if the Display Medicaid Opt Out option is marked in FRAM Preferences. This is a state requirement in some states.
Opt Out SCHIP	If Yes is selected, the guardian does NOT want to be contacted by SCHIP (State Children's Health Insurance Program) regarding insurance benefits. This option only displays if the Display SCHIP Opt Out option is marked in FRAM Preferences. This is a state requirement in some states.
Determining Official	The name of the district employee (FRAM Processor) who processed the Meal and/or Educational Benefits Application. The FRAM Processor must be identified by selecting the check box in District Assignment. Only one district assignment record is needed with FRAM Processor checked to have FRAM Processor appear in the Determining Official field.

Field	Description
Household Income	The sum of all income for all people in the household, as reported on the application. The amount is followed by the frequency the income is received. Household income totals and household size are compared with federal income guidelines (according to values set on the tool) to determine the outcome of the household application. Income is annualized if there are multiple frequencies entered. If all income frequencies entered are the same, it is not annualized. See the Income Eligibility Guidelines for more information.
Household Size	The number of people in the household (based on the application).
Approved Eligibility	The eligibility assigned to a student listed on the application. Free: Students included on the application are eligible for free benefits. Reduced: Students included on the application are eligible for reduced benefits. High Income. Students included on the application are NOT eligible for benefits and the application will be denied based on the household earning a high income.
Application Status	The value in this field indicates the status of the household Meal or Educational Benefits application. The following statuses may apply: Complete: Income Approval . The application will be approved because it meets federal income guidelines. The household will be awarded free or reduced benefits with an eligibility value of "Free" or "Reduced." Complete: Categorical . The application will be approved as categorical based on a SNAP, FDPIR, TANF, Migrant, Homeless or Runaway student status. This household/student will be awarded free benefits with an eligibility value of "Free." Complete: Foster Approval . The application was approved based on the student's status as a foster child. This household/student will be awarded free benefits with an eligibility of "Free." Complete: High Income . The application was denied because the household exceeded the federal maximum household income allowed for benefits. This household will not be awarded benefits and will have an eligibility value of "Paid." Incomplete: Missing Applicant Social Security Number . This application was denied because a SSN was not provided by the application's signer. This household will not be awarded benefits and will retain previously assigned eligibilities. Incomplete: Missing Applicant Signature . This application was denied because a signature was not provided by the application's signer. This household will not be awarded benefits and will retain previously assigned eligibilities.
Reference Number	The application number that is used for reference purposes.
Application Name	The name of the application's signer or the household name under which the application is filed (per the setting of the Auto Fill Application Name field of the FRAM Preferences). If online Meal Benefits Application is enabled the default value will be the name of the Application Signer.
Override Status	This dropdown list allows you to override the Eligibility status. The application will be approved based on the Override Status selected. The Override Status does not apply to Foster children and is not available for Categorical application.
Override Reason	The reason why the Determining Official (FRAM Processor) chose to override the original Eligibility, determined by the application, with the value shown in the Override Status field.

Display of the Annual frequency option is controlled by an option in FRAM Preferences and may not be available in your site.

Field	Description
Name	The names of household members included on the application.
Work Income	The household member's regular earnings from employment. The amount is entered in the Income field, and the Frequency is selected to indicate how often the amount is received: Annual Monthly Twice Per Month Semi-monthly (24 payments annually) Every Two Weeks Bi-weekly (26 payments annually) Weekly
Welfare, Child Support, or Alimony Income	The amount of welfare, child support or alimony the household member receives. The amount is entered in the Income field, and the Frequency is selected to indicate how often the amount is received: Annual Monthly Twice Per Month Semi-monthly (24 payments annually) Every Two Weeks Bi-weekly (26 payments annually) Weekly
Pension, Retirement, or Social Security Income	The amount of pension, retirement or social security benefits the household member receives. The amount is entered in the Income field, and the Frequency is selected to indicate how often the amount is received: Annual Monthly Twice Per Month Semi-monthly (24 payments annually) Every Two Weeks Bi-weekly (26 payments annually) Weekly
Other Income	The miscellaneous income the household member receives. The amount is entered in the Income field, and the Frequency is selected to indicate how often the amount is received: Annual Monthly Twice Per Month Semi-monthly (24 payments annually) Every Two Weeks Bi-weekly (26 payments annually) Weekly
Child Income	A lump sum total of all income the children in the household receive. The amount is entered in the Income field, and the Frequency is selected to indicate how often the amount is received: Annual Monthly Twice Per Month Semi-monthly (24 payments annually) Every Two Weeks Bi-weekly (26 payments annually) Weekly

Click the New button.

Select the Application Type - Meal Benefits Application or Educational Benefits Application. Click Next.

Educational Benefits Application is only available if one or more schools in your district participates in Provision programs. A school must have Provision fields entered on the School Information and the Educational Benefits Applications Processed preference enabled on the FRAM Preferences tool.

Select the Application Type - Meal Benefits Application or Educational Benefits Application. Click Next.
Enter information in the Application Details.
Select the relevant Share Permission radio buttons if the parent wishes to have their child's eligibility status shared with district programs or staff.
- The School Store and Activity Permission shares the student’s eligibility with the Campus School Store and Activity Registration tools. If the School Store setting to allow free and reduced pricing is enabled, students are charged a free or reduced price for items, activities, or athletics.
- Districts may create additional Permissions, such as for a weekend food backpack program
Select Race & Ethnicity Information
Enter Student Details
Enter the case number for SNAp/FDPIR/TANF benefits in the Case Number field.
Enter Household Income information.

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