PATH: IN State Reporting > AD

The purpose of this data collection is to gather student-specific information to complete the information on student groups such as gifted and talented, homeless students and students with a parent/guardian actively serving in the military.

Additional Student Information Editor

Data Submission

The collection period of this report begins in early May and runs to early June, or 5 days after the end of the school year.

Report Logic

Students report when any one of the following fields are not null or 0 AND the student has a primary enrollment that falls within the start and end date selected on the extract editor: High Ability or Homeless. Students whose parent is on active duty in the Armed Forces or students with Foster Care records within the effective dates also report.
If a student has multiple primary enrollments that meet the above criteria, one record reports for each enrollment.
Enrollments marked as State Excluded or No Show do not report.

Report Editor Details

Editor Field	Description
Start Date	The earliest date from which data is pulled for the report.
End Date	The latest date from which data is pulled for the report.
Ad Hoc	Select an Ad hoc Filter to limit the information reported to students within the selected filter.
Format	The format in which the report generates. Options include HTML, Comma Separated and XML
Report Type	The type of report to run: AD Report (default report) AD Errors and Warnings - Displays students with multiple homeless records. These students appear multiple times on the report. (Only HTML version is available for this report type)
Calendars	The calendar(s) from which data is pulled for the report. Can be set to display only the active year's calendars, or be sorted by school or by year.

Generating the Report

Enter a Start Date in mmddyyyy format or by clicking the calendar icon.
Enter an End Date in mmddyyyy format or by clicking the calendar icon.
Select the Format in which the report should be generated.
Select the Report Type in which the report should be generated.
Select the Calendar(s) to be included in the report. Calendars can be sorted by active year, by school or by year.
Click the Generate Extract button to generate the report.
Result
The report displays in the format you selected.
Users can submit the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Additional Student Information Report Layout

Element Name	Description	Type, Format and Length	Campus Database	Campus Application
School Number	State assigned school ID	Numeric, 4 digits	School.number	System Administration > Resources > School > State School Number
Student Test Number	Official student test number (State ID)	Numeric, 9 digits	Person.stateID	Census > People > Demographics > Person Identifiers > Student State ID
Grade Level	Grade level of student	Alphanumeric, 2 characters	Enrollment.gradeLevel	Student Information > General > Enrollments > Grade
High Ability	Indicates student level of high ability. See options in the High Ability Options table following. If the High Ability field on the enrollment is null, this field reports 0.	Numeric, 1 digit	EnrollmentIN.highAbility	Student Information > General > Enrollments > State Reporting Fields > High Ability
Homeless	Indicates the primary nighttime residence of the student. See options in the Homeless Options table following. If the student has a valid Homeless record at any point during the effective dates AND the Primary Nighttime Residence drop-list is not NULL or 0, this field reports the Homeless code. Otherwise, 0 reports.	Numeric, 1 digit	Homeless.primaryNightTimeResidence	Student Information > Program Participation > Homeless
Unaccompanied Youth	Indicates whether the student is an unaccompanied youth. If the student has a valid Homeless record at any point during the effective dates AND the Unaccompanied Youth dropdown list is set to Yes, then Y reports. Otherwise, N reports.	Alphanumeric, 1 character	Homeless.unaccompaniedYouth	Student Information > Program Participation > Homeless > UnaccompaniedYouth
Military Family	Indicates student's parent is on active duty in the Armed Forces. The following values report. Active Duty, Deployed Active Duty, Not Deployed Discharged Inactive Injured Killed In Action Killed in Action, Within Last Year Retired Transitioning Out of Active Duty	Alphanumeric, 1 character	ImpactAidEmployment.militaryStatus	Census > People > Military Connections
Foster Care	Indicates whether the student is in foster care.	Alphanumeric, 1 character Y or N	FosterCare.startDate FosterCare.endDate	Student Information > Program Participation > Foster Care
Section 504	Indicates whether the student qualifies for Section 504 services. If the student has an active Section 504 record within the report's date range, Y reports. Otherwise, N reports.	Alphanumeric, 1 character Y or N	N/A	Student Information > Program Participation > Section 504
Student First Name	The student's first name. This field is only included in HTML format.	Alphanumeric, N/A	Identity.firstName	Census > People > Demographics > Person Information > First Name
Student Last Name	The student's last name. This field is only included in HTML format.	Alphanumeric, N/A	Identity.lastName	Census > People > Demographics > Person Information > Last Name

High Ability Options

Code	Description
0	Does not apply, not a high ability program student
1	General Intellectual
2	Math (M-HA)
3	Language Arts (L-HA)
4	Other

Homeless Option

Code	Description
0	Does not apply, student is not homeless
1	Doubled-up
2	Sheltered
3	Unsheltered
4	Hotels/Motels

AD (Additional Student Information) (Indiana)