Classic View: Student Information > General > Enrollments
Search Terms: Enrollments
The Enrollments tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.
By default, the enrollments are listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Enrollment Editor
General Enrollment Information
Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Colorado.These fields are further described below.
General Enrollment Information Editor
Start Date
Indicates the student's first day of enrollment in the selected calendar.
Database Location:
Enrollment.startDate
Ad Hoc Inquiries:
Student > Demographics > student.startDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate
Student > Learner > Enrollment History > enrollmentHistory.startDate
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
Code
Start Status Description
Definition
00
No/Not Applicable-summer dropouts only
Only used for district dropouts.
01
New to educational system
A student who has no prior formal educational experience (i.e., a student who is newto formal education). Typically (but not always) a pre-kindergarten or kindergarten student.
Not allowed if the
student has already been assigned a SASID in a prior year.
02
Continuous in same school with no interruption
A student who had previously entered any class in aschool and then continues their membership in the same school through promotion or retention. For example, astudent completed 2ndgrade last year and began this year as a 3rdgrader at the same school.
03
Cont. in school that closed or grade range changed
A student who exited aschool or grade last year which has since closed and did not attend your district in the currently reported schoolyear.
05
Transfer from a school located in a different country
A student who transfers from a public school located in
another country.
06
PK-6 student entering from unknown educational setting/status
ApplicableONLYto students in gradesPK–6.
This entry code can be used if the reporting district does not know the most recent educational status (i.e., lastschool attended) of an entering student. If the most recent educational statusis knownfor a PK-6 student, use theappropriate entry code (13 if transferring from a Colorado district, 14 if transferring from another state,
05 if transferring from another country, 01 if new to educational system, etc.).
10
Grade reassignment within same school
A student who remains within the same school but whose grade level isbeing changed during the school year (examples: retained at the beginning of the school year, a mid-year grade
promotion, etc.)
11
Transfer from a pub school in the same district
A student who transfers from one public school toanother public school located in the same school district. Entry code 11 is also used for a student who hascompleted the highest grade in another school in the same district the previous year (matriculation). Student iscontinuing within the same district, but is transferring to a different school building code.
13
Transfer from pub school different CO distrcit
A student who transfers from apublic school that is located within a different school district within Colorado (includes students transferring from a
detention center operated by another Colorado school district).
14
Transfer from a school located in a different state
A student who transfers from a public school located in another state.
15
Transfer from a non-public school
Student who transfers from anon-public school.
16
Transfer from home-based education
A student who transfers from a home-based education
(home-schooled) environment.
18
Transfer from Voc Program not by a District/BOCES
A student who transfers from an occupational training program, recognized (but notadministered) by the school district that leads to a certificate or other evidence of completion.
19
Transfer from State Facility on-grounds school
Student is publicly placed inandis attending an on-grounds educational program in a licensedApproved Facility School (e.g. Residential Child Care Facility – RCCF, hospital), or in a state-operated program (e.g., Colorado School for Deaf and Blind, Pueblo Mental Health).
21
Transfer from Dept of Corrections/Youth Corrs
Student waspreviously incarcerated in a correctional facility.
NOTE: This code applies only to students who were incarcerated.Students entering from a detention center should be coded with a 12 or 26 entry type code (12 if the center isoperated by your district, 26 if operated by another Colorado school district).
25
Return after extended absence
Student returns after missing 10 or more consecutive days of school. Applieswhether the absence was excused or unexcused. Not applicable if the student attended another educationalenvironment during the absence. The student must return to the same school and grade level previously exitedwith Exit Type 25. Used only to calculate mobility rates.
26
Transfer from a detention center (out of district)
A student who was previously receiving an education programat a detention center. All districts may use this.
30
Re-entry same district after prolonged illness/injury
A student who had previously entered a schooland then re-enters a school in the same school district after he or she left school because of a prolonged illness ortemporary disability that prohibited student from receiving education benefits.
40
Re-entry after dropout same district previous yr
A student (retrieval) who re-enters the same school district after he or she had“dropped out”in a previous school year. Student must havebeen reported with exit code 40 in a previous school year/EOY reporting period. (7th-12th grade only)
45
Re-entry after discontinuing schooling earlier in the same school year
Does not count toward the calculatedannualdropout rate.
50
Re-entry after expulsion no ed serv same district
A student whoenters the same school district after he or she was expelled during a previous school year. Student must have beencoded with exit code 50 in a previous school year.
55
Re-entry expelled no ed serv same yr
56
Re-entry expelled with ed serv early same yr
70
Re-entry after transfer to External HSED program
Student previously withdrew topursue a HSEDcertificate through a program not run by aColorado school district.
90
Re-entry after reported as Graduate prior year
Thestudent may have been previously reported as a graduate by your district, or by another Colorado public school district.
92
Re-entry after a certificate of completion
A student who re-entered a school after receiving a certificate of completion, attendance, or achievement from the reporting district.
93
Re-entry after receiving HSED Certification
A student who entered a school after
receivung a HSED certificate.
Database Location:
Enrollment.startStatus
Ad Hoc Inquiries:
Student > Demographics > student.startStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus
Student > Learner > Enrollment History > enrollmentHistory.startStatus
The End Status indicates the reason ends their enrollment in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, an End Status can be entered without an End Date.
Code
End Status Description
Definition
00
Not Application/Did not Exit
Student completed the school year(i.e. did not exit or transfer before the end of the reportedschool year).
01
Reached maximum age for services
A student who left school because he or she has reached the maximum age toreceive an education program allowed by federal, state, or local laws.
02
Death
A student whose membership is terminated because he or she died during or between regular school sessions.
05
Transfer to a school located in a different country
A student who transfers to a public school located in anothercountry. This transfer must be documented by either an education records request from the receiving school, a signedconfirmation of enrollment and attendance, or an official confirmation of emigration from a federal agency.
06
Uinknown Education Status (K-6 only)
Applicable ONLY to students in grades PK – 6.
Applicable if the reporting district does not have information about the educational environment into which a studenttransferred. If the educational environment to which the student transferredis known, use the appropriate exit code(13 if transferring to another Colorado district, 14 if transferring to another state, 05 if transferring to another country, etc.).Note that districts are not required to obtain documentation of transfer for students exiting grades PK – 6.
10
Grade reassignment in same school
A student who remains within the same school but whose grade level is beingchanged during the school year (examples: beginning of the school year retention, a mid-year grade promotion, etc.)
11
Transfer to publich school in the same district
A student who transfers from one public school to anotherpublic school within the school district. DoNOTuse this exit code for students who will be matriculating from oneschool (i.e. 8thgrade middle school) to another school (i.e. 9thgrade high school) in the same district.
13
Transfer to a school located in a different CO district
A student who transfers to a public school inanother school district/BOCES within the state.
14
Transfer to a school located in a different state
A student who transfers to a public school located in another state.
This transfer must be documented by either an education records request from the receiving school, or a signedconfirmation of enrollment and attendance.
15
Transfer to a non-public school
A student who transfers to receiving an educational program at a non-public school.
This transfer must be documented by either an education records request from the receiving school or a signedconfirmation of enrollment and attendance
16
Transfer to home-based education
A student who transfers to receiving an education program in ahome-based education environment (home schooling) for reasons other than health.
This transfer must bedocumented by a written statement or form signed by the student’s parent or guardian
18
Transfer to Voc Ed program not by a District/BOCES
A student who transfers to an occupational training program, recognized but not administered by the schooldistrict that leads to a certificate or other evidence of completion.
19
Transfer to State Facility ongrounds school
Student is publicly placed inandis attending an on-grounds educational program in a licensed ApprovedFacility School (E.g. Residential Child Care Facility, hospital), or in a state-operated program (e.g. Colorado School forDeaf and Blind, Pueblo Mental Health).
21
Transfer to facility by CO Dept. of Corrections
Studentisincarcerated in a correctional facility.
NOTE: Students transferring to a detention center should be coded with a 12 or26 exit type code (12 if the center is operated by your district, 26 if operated by another Colorado school district)
22
Student exited the district after previously being coded as a graduate prior year
These students must have entrytype 90 or 91 (re-entry after being coded as a graduate in a prior year). This exit code removes the student from boththe numerator and denominator for the graduation and completion rates to prohibit one student from counting as acompleter/graduate in multiple cohorts. This exit code should also be used for special education transition students who (1)met graduation requirements and were marked withexittype code 90in a prior year and(2)will not continuein transition services in the following school year (i.e., 4thyear transition students).
23
Previous Graduate did not complete a Postsecondary Program
Studentexited the district after previously beingcorrectly coded as a graduate in a prior year and has not completed a postsecondary program like ASCENT or P-TECH.
These students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). This codeshould not be used if the student completed a postsecondary program, use Exit Code 24.
24
Previous Graduate completed postsecondary
Studentexited the district after previously being correctlycoded as a graduate and has completed a postsecondary program (current acceptable programs are ASCENT and P-TECH). These students must have an entry type 90 or 91 (re-entry after being coded as a graduate in a prior year).
Thiscode should not be used if a student has not previously been reported as a graduate or did not complete apostsecondary program (see Exit Codes 96 and 23).
25
Extended absence
Student is absent for 10 or more consecutive days of school. Applies whether the absence isexcused or unexcused. Not applicable if the student attended another educational environment at any point during theabsence. Used only to calculate mobility rates.
26
Transfer to detention center out of district
A student whose educational services have moved from a public school to an educational program at a detention center. All districts may use this.
27
Previous graduate receiving transition 7services
A student who has earned a diploma and was previously exited with an Exit Type Code of '90' (diploma recipient). This exit code should be used for special education transition students who(1) met graduation requirements and were marked with exit type code 90 in a prior year and (2) will continue intransition services in the following school year (i.e., 1st, 2nd, and 3rdyear transition students.
30
Illness/injury
A student who because of a serious/critical illness orinjury was unable to complete this year’seducational program and is not receiving educational services through a home-bound program. This code should not beused for exit due to pregnancy/child-birth, or for “minor” illness or injury from which the student is expected to returnbefore the end of the reported school year.
40
Discontinued schooling/dropped out
A student who was enrolled in school at any time during the current school year, including summer, butleaves school for any reason other than one of the following exclusionary conditions: 1) transfers (with officialdocumentation) to another public school district, private school, home based education program or other state- ordistrict-approved educational program; 2) temporary absence due to suspension or expulsion; or 3) serious illness ordeath and does not complete their education. This would also include a student who was in membership the previousschool year and who does not meet the above exclusionary conditions and does not return to school prior to the end ofthe school year. Typically only used for students in 7thgrade or higher (if PK – 6, use exit type code “06” instead.)
45
Discountinued School 6 weeks but returned to a school within the reporting district before the end of the reported school year
These students were not receiving educational services from any source while not in attendance. This code should not be used for students absent due to illness, injury or expulsion – these situations arecovered under separate exit type codes.
Note: Students reported with exit type 45 do not count toward the calculatedannual dropout rate.
50
Expulsion
A student who leaves school involuntarily due to an expulsion approved by appropriate school authoritiesand is not receiving any education benefits while expelled.Applies only to students who are expelled and do not returnbefore the end of the reported school year.
55
Expelled no Ed services and returned
A student who was not receiving educational services and was expelled, and returned to a district school before the end of the reported school year.
56
Expelled with educational services
student who is provided educational services by the district during aperiod ofexpulsion. These services may include tutoring, participation in an on-line education program or school operated by thedistrict, or placement in a designated expulsion program operated by the district.
70
HSEd Transfer
Student exits to participate in a HSED preparation program not administered by the district (e.g. aHSED program offered through an institution of higher education or a private company.)
90
Graduatioed with regular diploma
A student who received a regular high school diploma upon completion of localrequirements for both course work and assessment and met Colorado's Graduation Guidelines requirements. Includesstudents with disabilities who meet all requirements of an IEP aligned with state standards.
92
Completed non-diploma certificate
A student who has received a certificate of completion, attendance, or achievement. Also includes students who have not received a high school diploma but have been granted admission toan institution of higher education.
93
High School Equivalency Diploma (HSED)
A student who has received a HSED certificate upon completion of a HSEDpreparation program administered by the reporting district.
94
Transferred to HSED program & received certificate
Student transferred to a non-district run HSED program AND received a HSED certificateall in the currently reportedschool year.
95
Received diploma CUR YR after reported as HSED
Student received a diploma in the current year,and met Colorado's Graduation Guidelines requirements, after beingreported as a HSED recipient by the reporting districtin a previous collection year.
96
Graduated and Completed Postsecondary
Graduated and completed a Postsecondary Program –A student who has graduated with a high schooldiplomameeting Colorado's Graduation Guidelines requirements and has completed a postsecondary program (currentaccepted programs are ASCENT and P-TECH). The student cannot have been reported as a graduate in a previous year. Ifthe student already has been reported as a graduate please use Exit Code 24.
Database Location:
Enrollment.endStatus
Ad Hoc Inquiries:
Student > Demographics > student.endStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus
Student > Learner > Enrollment History > enrollmentHistory.endStatus
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Colorado and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Enrollment Editor
The following are fields that appear in Colorado State Reporting Fields. Field names which are underlined appear as dropdown lists in the product with a list of available options appearing below the table.
State Exclude
Excludes the enrollment record from being included in state and federal reports.
Database Location:
Enrollment.stateExclude
Ad Hoc Inquiries:
Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.stateExclude
Reports:
All Reports
Migrant
The student's migrant status.
Database Location:
Enrollment.migrant
Ad Hoc Inquiries:
Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.migrant
Indicates the student is attending an independent study program established by the school district under the supervision of a certificated or licensed teacher and is part of the student's academic schedule.
Indicates the student's HSED was funded using state funds either in the form of a district-run HSED program or tuition paid by the district to an external HSED program.
A cohort is a group of students who enter the 9th grade during the same school year. All first-time 9th graders are assigned to a group. During high school, the cohort is adjusted each year to add verified transfers in and subtract verified transfers out.
Adj Cohort Justification
The adjustment justification code for the dropout or expulsion
Indicates the student is considered a displaced homemaker.
Database Location:
Enrollment.displacedHomemaker
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.displacedHomemaker
Reports:
Not reported
Single Parent
Indicates the student is a single parent.
Database Location:
Enrollment.singleParent
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.singleParent
Reports:
Not reported
Refugee
Indicates if the student is considered a person who is outside their nationality or who is unable or unwilling to return due to persecution on account of race, religion, nationality, social group membership or political opinion.
Database Location:
Enrollment.refugee
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.refugee
Reports:
Not reported
Home Based Education
Indicates if the student is home schooled and receiving some services from district.
Database Location:
Enrollment.homeBasededucation
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.homeBasedEducation
Used as an override field for the Continuous in District value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.
Used as an override field for the Continuous in School value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.
Indicates whether the student is eligible for the state's alternative assessment.
Database Location:
Enrollment.outcomeStatus
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.OutcomeStatus
Reports:
Not reported
READ
Recommended Retention
Indicates whether a recommendation was made for the student to not advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.
Database Location:
EnrollmentCO.recommendedRetention
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.outcomeStatus
Indicates whether a decision was made for the to advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.
Database Location:
EnrollmentCO.retained
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.retained
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Special Ed Start Date
The date the student began Special Education services.
Database Location:
Enrollment.spedStartDate
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > es.spedStartDate
Enrollment Editor
General Enrollment Information Editor
State Reporting Enrollment Editor