Individual Education Plan (Hawaii) [.2223 - .2227]

Last Modified on 10/22/2022 10:51 am CDT

Classic View: Student Information > Special Ed > General > Documents

Search Terms: Special Ed Documents

The Individual Education Plan is used to capture student special education plan information and match the required documentation provided by the state of Hawaii. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions.

Plan formats are selected in Plan Types. Documented below is the IEP with Transition, with references to editors that are not included on the without Transition Plan. The current print formats include:

HI IEP with Transition 2022
HI IEP without Transition 2022

Editor Home

The Editor Home lists the editors available on the student's Individual Education Plan.

Editor Home

Header	Description
Name	The name of the editor.
Status	The state of the editor. Statuses can be: In Progress: indicates a user has entered and saved data in that editor. Not Started: is the default status for all editors. Complete: indicates a user has clicked the Complete button on the editor and the editor is read only. This does not lock the editor from further editing, but indicates the user considers the editor to be finished. Not Needed: indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
Modified By	The date and the user by whom the editor was last edited.
Completed By	The date and the user who clicked the Complete button for that editor.

General IEP Information

The following table lists the buttons available for the editors:

Button	Description
Save	Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. Save captures progress and navigates the user to the Editor Home or to the Master Screen for List editors. See the Editor Types section for additional information. Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen of List editors, such as Goals and Objectives. Save & Next captures progress and navigates the user to the next editor. Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Types section for additional information.
Refresh	Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields will not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes. A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information.
Cancel	Navigates the user to the Editor Home screen or to the Master Screen for List editors.
Status i.e. Complete, Not Needed, etc.	Changes the status of the editor. Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user will have to click In Progress. Not Needed indicates the editor does not apply to the student's plan. This makes the editor read only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button. In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
Print	Prints the entire plan.
Editors	Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
Previous	Navigates the user to the previous editor.
Next	Navigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a master list of all records within that editor. Clicking an existing record or the New button will open the detail view for an individual record. An example list editor is the Goals and Objectives editor.

Padlock Icon

Only one user at a time can actively work on an editor. A person with a padlock icondisplays in the Editors side pane, Editor Home, and Master Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read only for all other users. The name of the person working on the editor displays in the header. Once the editing user navigates away from an editor, that editor becomes available to work on.

Template Banks

Certain fields within several editors have a paper icon next to their name. When the icon is clicked, a side panel displays with the available library of predetermined text for that field. See the Template Banks article for additional information.

Editors

The following section lists each editor and describes each field on the editor. Available editors include:

Education Plan

The Education Plan editor includes the various dates associated with the plan, why the IEP meeting was held, and how student progress is reported.

This editor must be saved before entering data into other editors.

Education Plan Editor

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Field	Description	Ad Hoc	Validation
Plan Type Required	The type of plan. Options include: Annual Initial Amendment FAPE for Private School & Homeschool Students	N/A	N/A
IEP Conference Date	The actual conference date.	N/A	This field auto-populates from the Actual Conference Date on the most recent record on the Conference Actual editor.
Start Date *Required	The day on which the plan begins for the student.	Learner Planning > Learning Plans > planStartDate	* This is required in order to Complete the editor. This field auto-populates to be one day after the Initial Conference Announcement, but can be modified. In order to Complete the editor, this date must be after the IEP Conference Date.
IEP Annual Due Date *Required	The one year due date for the next IEP.	N/A	* This is required in order to Complete the editor. T
Reevaluation Due Date *Required	The three year due date for the next IEP.	N/A	* This is required in order to Complete the editor. This field auto-populates to 3 years from the most recent Evaluation, regardless of the locked status. It can be modified if needed.
Initial Consent Date *Required	The date consent was received from the parent/guardian.	N/A	* This is required in order to Complete the editor. This is a read-only field. This field auto-populates from the student's initial Evaluation > Initial Provision of Special Education and the Related Services editor > School Received Consent Form Date field.
Parent was provided an explanation and copy of the procedural safeguards. *Required	Indicates the parent/guardian was given a copy of the procedural safeguards.	N/A	* This is required in order to Complete the editor.
Date safeguards provided *Required	The date the procedural safeguards were provided to the parent/guardian.	N/A	* This is required in order to Complete the editor.
Parent was provided a copy of the IEP at no cost. *Required	Indicates the parent/guardian was given a copy of the IEP.	N/A	* This is required in order to Complete the editor.
Date IEP provided *Required	The date a copy of the IEP was given to the parent/guardian.	N/A	* This is required in order to Complete the editor.

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Enrollment Information

The Enrollment Information editor reports Special Education information from the student's Enrollment record. This editor is read only.

The Refresh button retrieves a fresh copy of data from the student's record. See the General Evaluation Information section for additional information.

Enrollment Information Editor

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Field	Description	Ad hoc	Validation
Eligibility Category *Required	The student's eligibility area.	N/A	* This is required in order to Complete the editor. This is a required element for saving this editor. This will auto populate from the most recent locked Evaluation > Eligibility Decision editor > Eligibility Category field, but it can be modified. The options in this field are defined at a state level and cannot vary by district.
Special Ed Status *Required	The student's special ed status.	N/A	* This is required in order to Complete the editor. This will auto populate based on the selected Enrollment record.
District	The student's district of residence.	Learner Planning > Learning Plans > subDistrict	This field is pulled from the Enrollment record, then System Administration > Resources > School > State Data Elements > Sub-District.
Complex Area	The location of the building.	Learner Planning > Learning Plans > complexDistrict	This field is pulled from the Enrollment record, then System Administration > Resources > School > State Data Elements > Complex Area.
Grade	The student's current grade.	Enrollment > Grade enrollment.grade	This field is pulled from the Enrollment record.
School Name	The name of the school associated with the student's Enrollment record.	Learner Planning > Learning Plans > Enrollments > residentSchool enrollment.residentSchool	This field is pulled from the Enrollment record.
School Phone	The phone number of the school associated with the student's Enrollment record.	Learner Planning > Learning Plans > School > Phone v_SchoolCurrent.phone	This field is pulled from the Enrollment record, then System Administration > Resources > School.
School Year	The school year associated with the student's Enrollment record.	N/A	This field is pulled from the Enrollment record.

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Student Information

The Student Information editor displays basic information about the student such as demographic information. This is a read-only editor.

The Refresh button retrieves a fresh copy of data from the student's record. See the General IEP Information section for additional information.

Student Information Editor

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Field	Description	Ad Hoc
Last Name	The student's last name.	Census > People > Demographics > Last Name identity.lastName
First Name	The student's first name.	Census > People > Demographics > First Name identity.firstName
Middle Name	The student's middle name.	Census > People > Demographics > Middle Name identity.middleName
Suffix	The student's suffix.	Census > People > Demographics > Suffix Name identity.suffix
Age	The age of the student.	Census > People > Demographics > Age
Birthdate	The student's birthdate.	Census > People > Demographics > Birth Date identity.birthDate
Gender	The student's gender.	Census > People > Demographics > Gender identity.gender
Language At Home	The student's language they speak at home.	Census > People > Demographics > Language At Home
First Language	The student's first language spoken.	Census > People > Demographics > First Language
Language Most Used	The language the student uses most frquently.	Census > People > Demographics > Language Most Used
Address	The student's address. This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip
Student Number	The student's identification number.	Census > People > Demographics > Student Number
State ID	The student's state identification number.	Census > People > Demographics > State ID
Case Manager Information *These fields are read-only.*
Name	The first and last name of the team member.	Student Information > Special Ed > General > Team Members
Title	The role of the team member.	Student Information > Special Ed > General > Team Members
Phone	The phone number of the team member.	Student Information > Special Ed > General > Team Members

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Parent/Guardian Information

The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.

The Delete button next to each parent/guardian can be used to remove a parent/guardian from the IEP.

The Refresh button retrieves a new copy of parent/guardians' data. This will also return any accidentally deleted people. Manually entered fields will not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.

Parent/Guardian Information Editor

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Field	Description	Ad Hoc	Validation
Last Name	The last name of the parent/guardian.	Census > People > Demographics > Last Name identity.lastName	This field populates from Census. This is part of the header for the parent/guardian.
First Name	The first name of the parent/guardian.	Census > People > Demographics > First Name identity.firstName	This field populates from Census. This is part of the header for the parent/guardian.
Middle Name	The suffix of the parent/guardian.	Census > People > Demographics > Suffix Name identity.suffix	This field populates from Census. This is part of the header for the parent/guardian.
Suffix	The suffix of the parent/guardian.	Census > People > Demographics > Suffix Name identity.suffix	This field populates from Census. This is part of the header for the parent/guardian.
Relationship	The relation of the parent/guardian to the student.	Census > People > Relationships	This field populates from Census. This is part of the header for the parent/guardian.
Print Sequence	The print order of the parent/guardian(s) on the IEP.	N/A	If no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number will print in the order defined.
Address	The parent/guardians' address.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip	This field populates from Census. If there are multiple addresses for a person, they will have a drop down with an option to select which address. If there is only one address, the drop down will only hold one option. The populated address will be the one marked "Primary."
Home Phone	The home phone number of the parent/guardian.	Census > People > Demographics > Household Phone	This field populates from Census.
Work Phone	The work phone of the parent/guardian.	Census > People > Demographics > Work Phone	This field populates from Census.
Cell Phone	The cell phone of the parent/guardian.	Census > People > Demographics > Cell Phone	This field populates from Census.
Email	The primary email address for the parent/guardian.	Census > People > Demographics > Email	This field populates from Census.
Interpreter Required	Indicates an interpreter is needed for the the parent/guardian.	N/A	N/A

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Conference Announcement

The Conference Announcement editor is used to document planned meetings of the IEP team.

This editor is not optional and must be completed.

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Conference Announcement List Screen

Conference Announcement List

Column Name	Description
Padlock Icon	The user currently working on the record.
Meeting Date	The date of the meeting.
Meeting Location	The location of the meeting.
Print in Plan	Indicates this meeting information will print on the Plan.

Conference Announcement Detail Screen

Conference Announcement Detail

Field	Description	Validation
Print in Plan	Indicates this meeting information will print on the Plan.	This defaults to unmarked.
Scheduled Conference Date Required	The meeting date.	N/A
Scheduled Conference Time Required	The meeting time.	N/A
Announcement Date	The date a notification was sent notifying the team members of the meeting.	N/A
Scheduled Conference Location	The location of the meeting. Options include: Virtual, Phone, or In-Person.	N/A
Conference Location (specify)	The location of the meeting, if clarification or details are needed.	N/A
Plan Process	Indicates the type of plan processes needed for the student. Options include: If IDEA eligible, develop an Individualized Education Program (IEP). Determine educational placement. Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.	N/A
Learning Loss	Indicates the student needs an Learning Loss Plan. Options include: Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity).	N/A
Discipline:	Indicates the student needs an Discipline Plan. Options include: Discuss a manifestation Determination (MD) - Student Discipline	N/A
Attendance
First Name	The first name of the team member.	This field is required for saving this editor. This field displays information from the Special Education Team Member tool. Any Team Member with an active status will display here as read-only. The user can also enter an additional entry for this field and when they do, an open text field displays and the user will be required to enter a value.
Last Name	The last name of the team member.	This field is required for saving this editor. This field displays information from the Special Education Team Member tool. Any Team Member with an active status will display here as read-only. The user can also enter an additional entry for this field and when they do, an open text field displays and the user will be required to enter a value.
Role	The role of the team member.	This field is required for saving this editor. Values available in this dropdown include locked attributes: General Education Teacher Related Service Provider Special Education Teacher Specialized Support Instructional Personnel Principal Vice Principal Unlocked Attribute values include: determined by district
Invited	Indicates this team member has been invited to the meeting.	N/A
Excused	Indicates this team member is excused from the meeting.	This field only displays when the Role for that person is one of the following: General Education Teacher Related Service Provider Special Education Teacher Specialized Support Instructional Personnel Principal Vice Principal
Designee for Admin	Indicates this team member has been designated as an administrator for the meeting.	When Role is Principal or Vice Principal, this check box is grayed out.
Admin/Designee Statement This section becomes available when the Designee for Admin checkbox is selected.
Admin Designee Statement:	Indicates why an admin is being used in the meeting.	This is required for saving the editor when available.

Conference Notification

The Conference Notification editor is used to document when notifications were sent out informing the team of meetings.

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Conference Notification List Screen

Conference Notification List

Column Name	Description
Padlock Icon	The user currently working on the record.
Scheduled Meeting	The date of the planned meeting.
Mutually Agreed	Indicates if the parent/guardian consented to the meeting date.

Conference Notification Detail Screen

Conference Notification Detail

Field	Description	Validation
Conference Notification
Scheduled Meeting Date	The date of the scheduled meeting.	This field is required for saving the editor. The options in this field are determined from the Conference Announcement entries.
Mutually Agreed Upon:	Indicates if the parent/guardian consents to the meeting date. Options include: Yes, parent agrees to date and time of meeting and knows the purpose(s) of the meeting. No (unable to move forward until three attempts)	These options are hard coded.
Notified Date:	The date the parent/guardian was notified of the planned meeting date.	There is space for a 1st, 2nd, and 3rd notification fields.
Notified By:	Indicates who sent the notification to the parent/guardian.	N/A
Notify Method:	The manner in which the parent/guardian was notified. Options include: Phone Personal Contact Regular Mail Return Receipt Required Personally Delivered Email Fax	These options are hard coded.
Notified Outcome:	The outcome of the notification.
Outside Agency Parent Consent Tracking
Agency	Indicates which outside agency is involved, if applicable. Options include: Department of Health - Early Intervention Department of Health - Developmental Disabilities Division Department of Health - Child/Adolescents Mental Health Division Department of Human Services - Division of Vocational Rehabilitation Other (specify)	When Other (specify) is marked, the user will be able to manually enter their own value.
Consent to Invite Needed	Indicates that an Outside Agency should be invited and the Consent to Invite document is needed.	N/A
Consent to Invite Received	Indicates a signed Consent to Invite document was returned to the district.	N/A
Consent Received Date	The date the signed Consent to Invite document was returned to the district.	This field becomes available and required when the Consent to Invite Received check box is selected.
Team Member Notification Tracking This table is read only and displays the following columns: Team Member Name Date Method Notified By Outcome > All of these read only values come from the user selecting the Add Notification button and entering information on a side panel recording when notifications were made to certain team members.
Notification Tracking (side panel) This displays when the user clicks Add Notification or on the ">" from a previous entry in the table.
Team Member Name:	The name of the team member.	The options in this field are determined from the marked entries from Conference Announcement > Invited checkbox. This displays as First Name Last Name, Role.
Date:	The date the team member was notified.	N/A
Method:	The manner in which the team member was notified. Options include: Phone Personal Contact Regular Mail Return Receipt Required Personally Delivered Email Fax	These options are hard coded. Multiple options may be selected.
Notified By:	The person who reached out to the team member.	N/A
Outcome:	The response or end result of the notification.	N/A

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Conference Actual

The Conference Actual editor is used to document meetings that took place.

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Conference Actual List Screen

Conference Actual List

Column Name	Description
Padlock Icon	The user currently working on the record.
Scheduled Meeting	The date of the planned meeting.
Actual Meeting	The date the meeting took place.
Actual Location	The location of the meeting.

Conference Actual Detail Screen

Conference Actual Detail

Field	Description	Validation
Actual Conference Notification: <date of actual conference> The "<date of actual conference>" will populate based on the Actual Conference Date entered.
Scheduled Meeting Date	The date of the planned meeting.	The options in this field are determined from the Conference Announcement > Scheduled Conference Date entries.
Scheduled Conference Time	The time of the planned meeting.	The options in this field are determined from the Conference Announcement entries. This field is read-only.
Scheduled Conference Location	The planned conference location.	The options in this field are determined from the Conference Announcement entries. This field is read-only.
Scheduled Conference Location (specify)	The location of the meeting, if clarification or details are needed.	The options in this field are determined from the Conference Announcement entries. This field is read-only.
Actual Conference Date	The date the meeting took place.	This is required for saving the editor.
Actual Conference Time	The time the meeting took place.	This is required for saving the editor.
Actual Conference Location	The location of the meeting. Options include: Phone Virtual In-Person	This is a required element for saving the editor. The values available are hard-coded.
Actual Conference Location (specify)	The location of the meeting, if clarification or details are needed.	N/A
Plan Process:	Indicates the type of plan processes needed for the student. Displays two rows of checkboxes, Scheduled and Actual. Options include: If IDEA eligible, develop an Individualized Education Program (IEP). Determine educational placement. Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.	The Scheduled column is read only and is determined based on the Scheduled Meeting Date selected. The Actual column can be edited. This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Learning Loss:	Indicates the student needs an Learning Loss Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include: Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity)	The Scheduled column is read only and is determined based on the Scheduled Meeting Date selected. The Actual column can be edited. This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Discipline:	Indicates the student needs an Discipline Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include: Discuss a manifestation Determination (MD) - Student Discipline	This field has two parts to it. The first part, "Scheduled" are read only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Attendance
Team Member Name	The name of the team member.	This field is read-only and auto populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked. The First Name, Last Name, and Role fields display.
Attended	Indicates the team member attended the meeting.	N/A
Admin/Designee	Indicates if the team member is an admin designee for the meeting.	This field is read-only and auto selected if it was selected within the Conference Announcement editor.
Excused	Indicated the team member was excused from the meeting.	This field is read-only and auto selected if it was selected within the Conference Announcement editor.
Reason for Excusal	The reason the team member was excused from the meeting.	This field is blank upon entering the editor and will require the user to enter a value if the corresponding Excused checkbox is marked.

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Effects of Disability

The Effects of Disability editor is used to document the ways in which the student's disability impacts them.

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Effects of Disability List Screen

Effects of Disability List

Column Name	Description
Padlock Icon	The user currently working on the record.
Sequence	The order in which the records will display and print.
Need	The title of the record.

Effects of Disability Detail Screen

Effects of Disability Detail

Field	Description	Validation
Sequence	The order in which the records will display and print.	This is a required element for saving the editor. Only whole numbers can be used. Duplicate numbers are not allowed.
Title	The name given to the record.	This is a required element for saving the editor.
Description	A detailed description of the way in which the student's disability impacts their life.	This is a required element for saving the editor.

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Considerations of Special Factors

The Consideration of Special Factors editor is used to document the special factors the team will be considering when developing the student's plan.

Consideration of Special Factors Editor

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Field	Description	Validation
Considerations when developing an IEP (check all that were considered) The following factors must be considered:	The considerations when creating the IEP for the student The options include: a. Strengths of the student and concerns of parents for enhancing the education of the student. b. Results of the initial or most recent evaluation. c. As appropriate, performance on any general State or district-wide assessment. d. Age of the student and the age-appropriateness of the setting. e. Special Factors (see items 1-6 below).	The options in this field are defined at a state level and cannot vary by district.
1. Does the student's behavior impede the student's learning or the learning of others? If yes, the team must consider, if appropriate, strategies to address the behavior (including positive behavioral interventions, strategies and supports).	Indicates the student's behavior impacts the their learning.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.
2. Is the student limited in English proficiency? If yes, the team must consider the student's language needs as these needs relate to the IEP.	Indicates the student is limited in their English proficiency.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.
3. Is the student blind or visually impaired? If yes, the team must provide instruction in Braille and the use of Braille, unless it determines, after an appropriate evaluation, that instruction in Braille or use of Braille is not appropriate.	Indicates the student is blind or visually impaired.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.
4. Does the student have any communication needs? If yes, the team must consider and address these needs.	Indicates the student has communication needs.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.
5. Is the student deaf or hard of hearing? If yes, the team must consider and address the full range of academic, language, communication and instructional needs, including the need to provide opportunities for communication and instruction in the student's language and communication mode.	Indicates the student is deaf or hard of hearing.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.
6. Does the student require assistive technology devices and services? If yes, the team must consider and address these needs.	Indicates the student needs assistive technology.	Yes or No
Explain or reference data:	A text field used to provide additional detail.	This field displays when the corresponding drop down is set to "Yes". This is a required element for saving the editor.

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Present Levels of Academic Achievement and Functional Performance

The Present Levels of Academic Achievement and Functional Performance (PLAAFP) editor is used to document the student's current level of academic achievement and functional performance.

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PLAAFP List Screen

Present Levels of Academic Achievement and Functional Performance List Screen

Column Name	Description
Padlock Icon	The user currently working on the record.
Sequence	The order in which the records will display and print.
Type of Concern	The type of concern.
Area of Concern	The area of concern.

PLAAFP Detail Screen

Present Levels of Performance Detail

Field	Description	Validation
Sequence:	The order in which the records will display and print.	This is a required element for saving the editor. The value of this field determines what order the record displays on the UI and printed document.
Type of Concern:	The type of concern. Options include: Academic Functional	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Area of Concern:	The area of concern. When Academic is selected as the Type of Concern, options include: Speaking Listening Reading Decoding Reading Fluency Reading Comprehension Written Expression Math Calculation Math Reasoning Pre-K Literacy Pre-K Math Pre-K Writing Other When Functional is selected as the Type of Concern, options include: Daily Living/Adaptive Executive Functioning Speech/Language/Communication Behavior Vocational Skills Vision Hearing Transition Motor Skills Other	This is a required element for saving the editor. The options in this field are determined by the "Type of Concern" drop down and are defined at a state level and cannot vary by district.
Other (specify):	An other area of concern, if applicable.	This field displays when "Other" is selected from the corresponding drop down. This is a required element for saving the editor when available.
Source of Concern:	The source of concern. Options include: Parent(s)/Guardian(s) Teacher Related Services Other	The options in this field are defined at a state level and cannot vary by district.
Site Source of Information:	The source of information. Options include: Observation Work Samples Curriculum Based Assessments Standardized Assessments Parent Interview/Report Teacher Interview/Report School Personnel Interview/Report Audio Recording Video Recording Checklists Report Cards Attendance Records Private Provider Reports Progress Reports Other	The options in this field are defined at a state level and cannot vary by district.
Strengths:	The student's strengths.	N/A
Needs:	The student's needs.	N/A
Describe the concerns of the parent(s)/family for enhancing the education of the student. This may include concerns about reading achievement, early language/communication or early literacy skills, other academic areas, health-enhancing physical activity, social and emotional needs, sensory needs, behavior, the child's future and postsecondary transition, etc.	A text field used to provide additional details.	N/A
Describe the concerns (if any) of the student for enhancing their education.	A text field used to describe the concerns of the student regarding their education.	N/A
Information related to this Area of Concern is documented within (check all that apply):	Where the documentation for the area of concern will be. Options include: Goals/Objectives Supplementary Aids and Services Other	The options in this field are defined at a state level and cannot vary by district. Validation for these options include: Goals/Objectives The Goals/Objectives Card and Table appears on the editor for the user to complete. Supplementary Aids and Services The Supplementary Aids and Services editor will be required to be in a Complete status upon locking. Other The Other Card and Table appears on the editor for the user to complete.
Goals/Objectives This table is read only and displays the following columns: +/- Goal > All of these read only values come from the user selecting the "Add Goal" button and entering information on a side panel recording what goals and objectives are needed.
Goals and Objectives - Side Panel
Area of Concern	The area of concern.	This is a read only field of the Area of Concern field from the record corresponding to this side panel.
Strengths	The student's strengths.	This is a read only field of the Strengths field from the record corresponding to this side panel.
Needs	The student's needs.	This is a read only field of the Needs field from the record corresponding to this side panel.
Goal
Sequence	Indicates the display and print order of the record.	This is a required element for saving the side panel. Duplicate numbers are not allowed.
Goal Statement	The goal statement.	N/A
Baseline	The baseline of the goal.	N/A
Level of Attainment	The level of attainment the student is striving for to achieve their goal.	N/A
Measurement of Student Learning	The measurement of the goal. Options include: Observation Work Samples Curriculum Based Assessments Standardized Assessments Teacher Interview/Report Audio Recording Video Recording Checklists Other	The options in this field are defined at a state level and cannot vary by district.
Other (specify):	Other, if applicable.	This field displays when the measurement type of "Other" is selected.
Mark here if the measurable goal will be part of ESY	Indicates if the goal is part of the Extended School Year program.	N/A
Objectives This table is inline editable and and displays the following columns: Sequence Short-Term Objectives x
Other This table is inline editable and displays the following columns: Plan Name Date of Plan Delete If a Plan Name is entered, the corresponding "Date of Plan" must be filled out in order to complete the editor.

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Supplementary Aids and Services

The Supplementary Aids and Services editor is used to describe any additional services needed.

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Supplementary Aids and Services List Screen

Supplementary Aids and Services List

Column Name	Description
Padlock Icon	The user currently working on the record.
Service Name	The name of the service.
Frequency	The frequency of the service.
Start Date	The first day of service.
End Date	The last day of service.
ESY	Indicates the service is part of an Extended School Year program.

Supplementary Aids and Services Detail Screen

Supplementary Aids and Services Detail

Field	Description	Validation
Supplementary Aids and Services	The name of the service.	This is a required element for saving the editor.
Location	The location of the service. Options include: General Education Special Education Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Addresses Need(s)	The needs addressed by the service.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s). The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s)	The goal addressed by the service.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s) after at least one value from Addresses Need(s) is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date	The start date of the service.	This is a required element for saving the editor.
Projected Ending Date	The end date of the service.	This is a required element for saving the editor.
Extended School Year	Indicates the service is part of an Extended School Year program.	N/A
Extended School Year Quarter	The quarter of the Extended School Year program. Options include: Fall Winter Spring Summer Other	This field becomes available when Extended School Year is marked.
After how many non-instructional days?	Indicates extended school year services will be offered after how non-instructional days.	N/A
Comments	Any additional information regarding the extended school year program.	N/A
Description of Frequency and Amount is acceptable	The frequency of the service.	When this is marked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)	The duration of the service.	This is a required element for saving the editor when available.
Session Frequency #of times per	The number of session frequency.	This is a required element for saving the editor when available.
Service Frequency	The service frequency. Options include: Day Week Month	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.	A description of the service frequency.	This is a required element for saving the editor when available.

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Program Modifications

The Program Modifications editor is used to document any program changes the student needs to meet their needs.

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Program Modifications List Screen

Program Modification List

Column Name	Description
Padlock Icon	The user currently working on the record.
Service Name	The name of the service.
Frequency	The frequency of the service.
Start Date	The first day of service.
End Date	The last day of service.
ESY	Indicates the service is part of an Extended School Year program.

Program Modifications Detail Screen

Program Modifications Detail

Field	Description	Validation
Program Modification	The name of the program that needs to be changed	This is a required element for saving the editor.
Location	The location of the program. Options include: General Education Special Education Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Addresses Need(s)	The needs addressed by the program.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s). The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s)	The goal addressed by the program.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s) after at least one value from Addresses Need(s) is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date	The start date of the program.	This is a required element for saving the editor.
Projected Ending Date	The end date of the program.	This is a required element for saving the editor.
Extended School Year	Indicates the program is part of an Extended School Year program.	N/A
Extended School Year Quarter	The quarter of the Extended School Year program. Fall Winter Spring Summer Other	This field becomes available when Extended School Year is marked.
After how many non-instructional days?	Indicates extended school year services will be offered after how non-instructional days.	N/A
Comments	Any additional information regarding the extended school year program.	N/A
Description of Frequency and Amount is acceptable	The frequency of the program.	When this is checked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)	The duration of the program.	This is a required element for saving the editor when available.
Session Frequency # of times per	The number of session frequency.	This is a required element for saving the editor when available.
Service Frequency	The service frequency. Options include: Day Week Month	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.	A description of the service frequency.	This is a required element for saving the editor when available.

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Supports for School Personnel

The Supports for School Personnel editor is used to document any supports needed to aid staff.

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Supports for School Personnel List Screen

Supports for School Personnel List

Column Name	Description
Padlock Icon	The user currently working on the record.
Support	The name of the support.
Description of Support	The support details.
Person Providing	The person providing the support.
All New/Additional Staff	Indicates the support applies to new staff members.

Supports for School Personnel Detail Screen

Supports for School Personnel Detail

Field	Description	Validation
Support	The name of the support. Options include: Consultation Training Other	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Other (specify)	An Other support, if applicable.	When Other is selected, this appears and is required.
Position Providing the Support	The service position providing the support.	This field is required. Options available are pulled from System Admin > Special Ed > Service Position.
Support applies to any new/additional staff	Indicates the support applies to new staff members.	N/A
Description of Support	The support details.	This is a required element for saving the editor
Duration and Frequency
Projected Beginning Date	The first day of the support.	This is a required element for saving the editor.
Projected Ending Date	The last day of the support.	This is a required element for saving the editor.
Duration (in minutes)	The duration of the support.	This is a required element for saving the editor.
Session Frequency # of times per	The number of sessions per frequency.	This is a required element for saving the editor.
Service Frequency	The frequency of the service. Day Week Month	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Additional Comments	Any additional information concerning the duration and frequency.	This is a required element for saving the editor.

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Special Education / Specially Designed Instruction

The Special Education/Specially Designed Instruction editor is used to document the student's specially designed instruction.

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Special Education Specially Designed Instruction List Screen

Specially Designed Instruction List

Column Name	Description
Padlock Icon	The user currently working on the record.
Service Name	The name of the service.
Frequency	The frequency of the service.
Start Date	The first day of service.
End Date	The last day of service.
ESY	Indicates the specially designed instruction is part of an Extended School Year program.

Special Education Specially Designed Instruction Detail Screen

Specially Designed Instruction Detail

Field	Description	Validation
Service Type	The Service Type. Options include: Academic Functional	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Service	The service name. When Academic is selected as the Service Type, the options include: Speaking Listening Comprehension Reading Decoding Reading Fluency Reading Comprehension Written Expression Math Calculation Math Reasoning Pre-K Literacy Pre-K Math Pre-K Writing Other When Functional is selected, the options include: Attention Behavior Daily Living/Adaptive Motor Skills Organization Speech/Language/Communication Transition Vocational Skills Other	This is a required element for saving the editor. The options in this field are dependent on the previous fields selection and are defined at a state level and cannot vary by district.
Instructional Delivery	The delivery method for instruction. Options include: Individual Small Group Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Location	The location of the instruction. Options include: General Education Special Education Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Addresses Need(s)	The needs addressed by the specially designed instruction.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s). The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s)	The goal addressed by the specially designed instruction.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s) after at least one value from Addresses Need(s) is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date	The first day of the specially designed instruction.	This is a required element for saving the editor.
Projected Ending Date	The last day of the specially designed instruction.	This is a required element for saving the editor.
Extended School Year	Indicates the specially designed instruction is part of an Extended School Year program.	N/A
Extended School Year Quarter	The quarter of the Extended School Year program. Fall Winter Spring Summer Other	This field becomes available when Extended School Year is checked.
After how many non-instructional days?	Indicates extended school year services will be offered after how non-instructional days.	N/A
Comments	Any additional information regarding the extended school year program.	N/A
Description of Frequency and Amount is acceptable	The frequency of the service.	When this is checked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)	The duration of the service.	This is a required element for saving the editor when available.
Session Frequency # of times per	The number of session frequency.	This is a required element for saving the editor when available.
Service Frequency	The service frequency. Options include: Day Week Month	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.	A description of the service frequency.	This is a required element for saving the editor when available.

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Related Services

The Related Services editor is used to document any related services to be provided to the student.

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Related Services List Screen

Related Services List

Column Name	Description
Padlock Icon	The user currently working on the record.
Service Name	The name of the service.
Frequency	The frequency of the service.
Start Date	The first day of service.
End Date	The last day of service.
ESY	Indicates the specially designed instruction is part of an Extended School Year program.

Related Services Detail Screen

Related Services Detail

Field	Description	Validation
ABA Service	Indicates if the service is direct or indirect. Options include: Direct Indirect	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Related Service	The name of the related service. Options include: Audiology Counseling Hearing Services Interpreting Services Occupational Therapy Orientation and Mobility Parent Education and Training Physical Therapy Psychological Services Recreation Skilled Nursing Social Worker Speech-Language Pathology Services Transportation Vision Services Other	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Other (specify)	An other related service, if applicable.	This is a required element for saving the editor when available. This field becomes available when Other from the corresponding drop down is selected.
Instructional Delivery	The delivery method for service. Options include: Individual Small Group Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Location	The location of the service. Options include: General Education Special Education Combination	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Addresses Need(s)	The needs addressed by the related service.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s). The options in this field are populated from the Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Addresses Goal(s)	The goal addressed by the related service.	This is a required element for saving the editor. This field is pre-populated upon entering the editor and will require the user to select a value(s) after at least one value from Addresses Need(s) is selected. The options in this field are populated from the Goal field tied to the above selected Area of Concern within the Present Levels of Academic Achievement and Functional Performance.
Duration and Frequency
Projected Beginning Date	The first day of the service.	This is a required element for saving the editor.
Projected Ending Date	The last day of the service.	This is a required element for saving the editor.
Extended School Year	Indicates the specially designed instruction is part of an Extended School Year program.
Extended School Year Quarter	The quarter of the Extended School Year program. Fall Winter Spring Summer Other	This field becomes available when Extended School Year is checked.
After how many non-instructional days?	Indicates extended school year services will be offered after how non-instructional days.	N/A
Comments	Any additional information regarding the extended school year program.	N/A
Description of Frequency and Amount is acceptable	The frequency of the service.	When this is marked, Duration, Session Frequency and Service Frequency become grayed out and Frequency and Amount becomes available and required.
Duration (in minutes)	The duration of the service.	This is a required element for saving the editor when available.
Session Frequency # of times per	The number of session frequency.	This is a required element for saving the editor when available.
Service Frequency	The service frequency. Options include: Day Week Month	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
Frequency and Amount Frequency and Amount does not need to be in units of time. It may be stated as a description of the circumstance or situation when and where the service is needed. Do not write “As Needed”.	A description of the service frequency.	This is a required element for saving the editor when available.

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Transition Services

The Translation Services editor is used to document any transition services to be provided to the student.

This editor is not available on the HI IEP without Transition plan.

Transition Services

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Field	Description	Validation
Transition Services
Age Level of Student	The age of the student. Options include: Age 14 or younger Age 16 or younger	This is a required element for saving the editor. The values in this field are defined at a state level and cannot vary by district. The value selected determines which information displays on the editor and is noted below.
The Student is pursuing:	The student's goal for their education. Options include: Diploma Certificate of Completion	The values in this field are defined at a state level and cannot vary by district.
Student's Interests and Desired Post-School Activities: In the areas of postsecondary education, vocational education, integrated employment (including support employment), continuing and adult education, adult services, independent living or community participation.	The student's post secondary goals.	N/A
Beginning at age 14 or younger if appropriate, statement of transition service needs include the following:	The transition service statement. Options include: Instruction Employment Community Experiences Post-School Adult Living Related Services Daily Living Skills (if appropriate) Functional Vocational Assessment	This field is only available when "Age 14 or younger" is selected above. The values in this field are defined at a state level and cannot vary by district
Transition Assessments This card is only available when "Age 16 or younger" is selected above.
Date of Assessment	The date of assessment.	N/A
Transition Assessment	The assessment for the student's transition. Options include: Student Interview Family Interview Teacher Interview or Supervisor Evaluation Observation Information from the Psychological Evaluation Specialty Areas Curriculum-Based Vocational Assessments Adaptive Behavior/Daily Living Skills Assessments General and Specific Aptitude Tests Interest Inventories Intelligence Tests Temperament Inventories/Instruments Career Maturity or Employability Tests Self-Determination Assessments Transition Planning Inventories Other	The values in this field are defined at a state level and cannot vary by district.
Other (specify)	Any other assessment outcome, if applicable.	This field is available when Other is selected from the drop down above. This is a required element for saving the editor when available.
Results of Age-Appropriate Transition Assessments This card is only available when "Age 16 or younger" is selected above.
Training	The student's training assessment.	N/A
Education	The student's education assessment.	N/A
Employment	The student's employment assessment.	N/A
Independent Living	The student's independent living assessment.	N/A
Age of Majority This card is available regardless of which age selection is made above.
Beginning at least one year before the student reaches the age of majority (18). The student and his/her parent(s) have been informed that the rights will transfer to the student on reaching age 18 unless a legal guardian has been appointed.	Indicates the student has been made aware of their rights at age 18.	N/A
Date Notice Given	The date notice was given.	N/A

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Postsecondary Goals

The Postsecondary Goals editor is used to document the student's goals post school.

This editor is not available on the HI IEP without Transition plan.

Postsecondary Goals

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Field	Description
Training:	The student's training goal.
Education:	The student's educational goal.
Employment:	The student's employment goals.
Where appropriate, Independent Living Skills:	The student's independent living goals.

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Course of Study

The Course of Study editor is used to document the student's credits and graduation requirements.

This editor is not available on the HI IEP without Transition plan.

Course of Study

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Field	Description	Validation
Anticipated Graduation Date	The student's projected graduation date.	N/A
Credits Earned to Date:	The number of credits the student has earned.	N/A
Total number of credits for graduation:	The number of credits the student needs in order to graduate.	This is a required element for saving the editor.
Total Credits:	The calculated total of credits added based on the school year selected below.	This field is a read only calculation of the credits added within the tables below.
School Year: This is the header of the card and the value populates based on the School Year information entered in the School Year field.
School Year	The selected school year.	N/A
This table is inline editable and and displays the following columns: Quarter Course Credits X
School Year: This is the header of the card and the value populates based on the School Year information entered in the School Year field.
School Year	The selected school year.	N/A
This table is inline editable and and displays the following columns: Quarter Course Credits X

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Transition Services Needed

The Transition Services Needed editor is used to document if the student requires transition services.

This editor is not available on the HI IEP without Transition plan.

Transition Services Needed

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Field	Description	Validation
Instruction
Discussed, not needed	Indicates the student does not need transition services for their instruction goals.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs transition services for their instruction goals.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their transition needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Employment
Discussed, not needed	Indicates the student does not need transition services for their employment goals.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs transition services for their employment goals.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their transition needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Community Experiences
Discussed, not needed	Indicates the student does not need transition services for their community experience goals.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs transition services for their community experience goals.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their transition needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Post School Adult Living
Discussed, not needed	Indicates the student does not need transition services for their post school adult living goals.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs transition services for their post school adult living goals.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their transition needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Related Services
Discussed, not needed	Indicates the student does not need related services.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs related services.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their related service needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Daily Living Skills (if appropriate)
Discussed, not needed	Indicates the student does not need transition services for their daily living skills goals.	N/A
Transition Services Needed to Assist the Student in Meeting Postsecondary Goals (include timeline for achievement)	Indicates the student needs transition services for their daily living skills goals.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.
Person or Agency Responsible	The person or agency responsible for aiding the student with their transition needs.	When the corresponding "Discussed, not needed" field is selected, this field will be grayed out.

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Extended School Year

The Extended School Year editor is used to document the student's participation in an extended school year program.

Extended School Year Editor

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Field	Description	Validation
The student is in need of an Extended School Year	Indicates the student requires an Extended School Year program. Options include: Yes or No.	N/A
The student is in need of an Extended School Day	Indicates the student requires an Extended School Day program. Options include: Yes or No.	N/A
The student is in need of an Extended School Year during the following Quarter(s):	Indicates the school quarter in which the ESY program will take place. Options include: Fall Winter Spring Summer	The options in this field are defined at a state level and cannot vary by district.
Comments	Any comments related to the ESY or ESD program.	N/A
Extended School Year Goals This is a read only display of any and all goals marked as ESY along with their corresponding objectives.
Extended School Year Services The following is a read only table of any Services marked as ESY. The following columns display: Service Type Service Frequency Duration Location

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State-Wide Assessments

The State-Wide Assessments editor is used to document any accommodations the student requires when taking state administered tests

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State-Wide Assessments List Screen

State-Wide Assessments List

Column Name	Description
Padlock Icon	The user currently working on the record.
Assessment	The name of the assessment.
Assessment Manner	The way in which the student is administered the assessment.
Accommodations	Any accommodations the student requires to take the assessment.

State-Wide Assessments Detail Screen

State-Wide Assessments Detail

Field	Description	Validation
Assessment	The name of the assessment. Options include: ACCESS for ELLs ACT End of Course Kaeo SBA Not Applicable due to Age/Grade	This is a required element for saving the editor. The values in this field are defined at a state level and cannot vary by district. When "Not Applicable due to Age/Grade" is selected, the remaining fields should become grayed out.
Assessment Manner	The manner in which the student will partake in the assessment. Options include: Without Accommodations With Accommodations Alternate	This is a required element for saving the editor. The values are defined at a state level and cannot vary by district. The value of "Alternate" should only appear when the following Assessments are selected: ACCESS for ELLs SBA The value of "With Accommodations" should only appear when the following Assessments are selected: ACCESS for ELLs Kaeo SBA
A student may be eligible to take the Hawaii Alternate Assessment if the IEP team determines that the student meets all of the following criteria:	Indicates criteria the student meets to receive an alternate assessment. Options include: The student demonstrates significant cognitive disabilities that may be combined with limited adaptive skills, physical or behavioral limitations. The student requires a highly specialized educational program with intensive modifications and supports in order to access grade level academic standards. The student's daily instruction is substantively different from that of their peers without disabilities and requires extensive, repeated individualized instruction and support across multiple settings. The student's difficulty with the demands of the general academic curriculum is not due to social, cultural or environmental factors; expectations of poor performance; or excessive absences.	This is a required element for saving the editor when "Alternate" is selected from Assessment Manner. All four check boxes must be selected prior to saving the editor. The values are defined at a state level and cannot vary by district.
Support/Accommodation	The support or accommodation the student requires. When ACCESS for ELLS is the selected assessment, the following options include: Braille Version of test (paper only, contracted, L,R,W) Braille Version of test (paper only, uncontracted, L,R,W) Extended Speaking test response time (S) Extended Testing of a test domain over multiple days (L,R,W,S) Extended Testing time within the school day (L,R,W,S) Human Reader for items (L,S,W) Human Reader for repeat items (L,S,W) Human Reader for repeat of response options (L) Human Reader for response options (L) Interpreter Signs test directions in ASL (L,R,W,S) Large Print version of test (paper only, L,R,W,S) Manual Control of item audio (online L,S,W and Paper L,S) Repeat Item audio (online L,S,W and Paper L,S) Repeat Test items by human reader (paper only, L,W,S) Scribed Response (L,R,W) Student Responds using a recording device, which is played back and transcribed by student (W) Word Processor or similar keyboarding device to respond to test items (L,R,W) Test May be Administered by school personnel in non-school setting (L,R,W,S) When Kaeo or SBA are the selected assessment, the following options include: 100s Number Table Abacus Alternate Response Options American Sign Language (ASL) (for ELA listening items and math items) Braille Braille (paper/pencil assessment) Braille Transcript (ELA listening passages) Calculator (grades 6 and above) Closed Captioning (for ELA listening items) Math Manipulatives Multiplication Table (grades 4 and above) Print on Demand Read Aloud (for ELA reading passages, all grades) Scribe (for ELA performance task full writes) Speech-to-Text Text-to-Speech (available for ELA reading passages, all grades) Word Prediction DS: Amplification DS: Audio Glossary DS: Bilingual Dictionary DS: Color Contrast (embedded) DS: Color Contrast (non-embedded) DS: Color Overlays DS: Illustration Glossaries (embedded) DS: Illustration Glossaries (non-embedded) DS: Magnification DS: Masking DS: Medical Supports DS: Mouse Pointer DS: Noise Buffers DS: Read Aloud DS: Read Aloud in Spanish DS: Scribe DS: Separate Setting DS: Simplified Test Directions DS: Streamline DS: Text-to-Speech DS: Translated Student Interface Messages DS: Translated Test Directions DS: Translations (Dual Language) DS: Translations (Glossary) (embedded) DS: Translations (Glossary) (non-embedded) DS: Translations (Stacked) DS: Turn Off Any Universal Tools	This field is a required element for saving the editor when "With Accommodations" is selected from Assessment Manner. The values are determined at a state level and cannot vary by district.
Accommodations/support specifics and notes:	Any additional information regarding the accommodation or support.	N/A

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Least Restrictive Environment

The Least Restrictive Environment editor records information related to the student's placement and interaction with non-disabled peers.

Least Restrictive Environment

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Field	Description	Validation
Total Building Instructional Weekly Minutes Minutes per week instructional time available for this student (excluding lunch)	The total time the student has available in the building per week.	This is a required element for saving the editor.
Total Special Ed Weekly Minutes Minutes per week of special ed & related services for this student (excluding lunch)	The time the student will participate in special ed and related services per week.	This is a required element for saving the editor.
Percent of Time Student Spends in a General Education Setting Building Instructional minutes minus Special Ed minutes divided by Building Instructional minutes.	The percentage of time the student will spend in a general education setting.	This field is blank upon entering the editor and will populate to with the percentage based on auto calculation of Total Building minutes minus Total Sped Minutes divided by Total Building minutes. Both fields must be filled out before any calculations will appear.
The student is:	Indicates the age of the student. Options include: Age 3-5 and in Preschool Age 5-22 and in Kindergarten or above	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
LRE Continuum:	The options when Age 3-5 and in Preschool is selected include: A1: Reg EC - at least 10 hrs/wk A2: Reg EC - at least 10 hrs/wk other location B1: Reg EC - less than 10 hrs/wk B2: Reg EC - less than 10 hrs/wk other location C1: Separate Class C2: Separate School C3: Residential School D1: Home D2: Service Provider Location The options when Age 5-22 and in Kindergarten or above include: 9: Gen Ed Setting 80% or more 10: Gen Ed & Special Ed Setting 11: Special Ed Setting 12: Public Separate Facility 13: Private Separate Facility 14: Public Residential Facility 15: Private Residential Facility 16: Homebound/Hospital	This is a required element for saving the editor. The options in this field are defined at a state level and cannot vary by district.
LRE Continuum Description:	A description of the LRE Continuum. Options include: A1: Regular EC Program at least 10 hours per week and receives a majority of SPED/Related Services in that location. A2: Regular EC Program at least 10 hours per week and receives a majority of SPED/Related Services in some other location. B1: Regular EC Program less than 10 hours per week and receives a majority of SPED/Related Services in that location. B2: Regular EC Program less than 10 hours per week and receives a majority of SPED/Related Services in some other location. C1: Separate Class - A program that includes less than 50% nondisabled children (i.e., children not on IEPs). This includes but is not limited to special education classrooms in regular school buildings; trailers or portables; childcare facilities; other community-based settings, etc. C2: Separate School designated for children with disabilities. C3: Residential School for children with disabilities or inpatient medical facility. D1: Home - Child received the majority of his/her special education services at home and does not attend an early childhood program or special education program. D2: Service Provider Location – Child receives the majority of hours of special education and related services at the service provider location (i.e., private clinicians office, clinician’s office located in school building, hospital, etc.) and does not attend an early childhood or special education program. 9: General Education Setting (80% or more of the school day) 10: General Education and Special Education Setting 11: Special Education Setting 12: Public Separate Facility 13: Private Separate Facility 14: Public Residential Facility 15: Private Residential Facility 16: Homebound/Hospital	This field is read only and displays more information regarding the LRE Continuum code selected in the above drop down.
Explain the extent, if any, that the student will not participate with nondisabled students in the general education class, extracurricular and other non-academic activities.	A text field used to describe the extent to which the student will not participate with nondisabled students.	This is a required element for saving the editor.

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Prior Written Notice

The Prior Written Notice editor provides a space for descriptions and explanations related to proposed or refused actions for a student.

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Prior Written Notice List Screen

Prior Written Notice List

Column Name	Description
Padlock Icon	The user currently working on the record.
Meeting Information	The meeting purpose information.
Date Provided to Parents	The date the notice was provided to the student's parent/guardian(s).
Print in Plan	Indicates this record will print on the Plan.

Prior Written Notice Detail Screen

Prior Written Notice Detail

Field	Description	Validation
Print in Plan	Indicates this record will print on the Plan.	Defaults to unmarked.
Meeting Information:	The meeting purpose information.	This is a required element for saving the editor. The options in this field are determined from the Conference Actual entries. The values in this field will be the title of the selected Conference Purpose along with the Actual Conference Date. This value is also displayed on the Prior Written Notice Main List Editor as the primary sort option.
Date provided to parents:	The date the notice was provided to the student's parent/guardian(s).	This is a required element for saving the editor.
Admin / Designee	Indicates this team member has been designated as an administrator for the meeting.	This field is read only with information auto populating from the Conference Actual and whoever is marked as the Designee for Admin.
Description of proposed or refused action:	A description of the proposed or refused action.	N/A
Explanation of why the action is proposed or refused:	An explanation of why the action is proposed or refused.	N/A
Description of other options considered:	A description of other options considered.	N/A
Reasons these options were rejected:	An explanation for why these other options were rejected.	N/A
Description of the evaluation procedures, test, records, or reports used as a basis for the proposed/refused action:	An explanation for the data used for the basis of the action.	N/A
Other relevant factors:	Any other information that may be relevant.	N/A

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Individual Education Plan (Hawaii) [.2223 - .2227]

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General IEP Information

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Conference Announcement

Conference Announcement List Screen

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Conference Notification

Conference Notification List Screen

Conference Notification Detail Screen

Conference Actual

Conference Actual List Screen

Conference Actual Detail Screen

Effects of Disability

Effects of Disability List Screen

Effects of Disability Detail Screen

Considerations of Special Factors

Present Levels of Academic Achievement and Functional Performance

PLAAFP List Screen

PLAAFP Detail Screen

Supplementary Aids and Services

Supplementary Aids and Services List Screen

Supplementary Aids and Services Detail Screen

Program Modifications

Program Modifications List Screen

Program Modifications Detail Screen

Supports for School Personnel

Supports for School Personnel List Screen

Supports for School Personnel Detail Screen

Special Education / Specially Designed Instruction

Special Education Specially Designed Instruction List Screen

Special Education Specially Designed Instruction Detail Screen

Related Services

Related Services List Screen

Related Services Detail Screen

Transition Services

Postsecondary Goals

Course of Study

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Extended School Year

State-Wide Assessments

State-Wide Assessments List Screen

State-Wide Assessments Detail Screen

Least Restrictive Environment

Prior Written Notice

Prior Written Notice List Screen

Prior Written Notice Detail Screen

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