Student Record Collection (SRC) (Virginia) [.2215 - .2235]

Last Modified on 10/22/2022 10:55 am CDT

Classic View: VA State Reporting > Student Record Collection 

Search Terms: Student Record Collection

The Student Record Collection combines multiple data collections to assist schools in NCLB reporting requirements. This report is submitted five times during the school year.

Extract Editor  

Report Logic

  • One Primary enrollment reports per student.
  • Students report when the SRC No Show checkbox is marked on their enrollment.
  • If a student has multiple primary enrollments in a single calendar, the information may be compiled into a single record.
    • The following fields must be the same across all enrollments in the calendar. If the records are combined, the single record reports the SUM of all attendance.
      • Responsible Division Number
      • Responsible School Number
      • Serving Division Code
      • Serving School Code
      • Grade
      • Primary Disability
      • Tuition Paid
      • Non-public student FTE
    • If the records are combined, the Entry Code and Entry Date fields report from the earliest enrollment.
    • If any enrollment prior to the report effective date has a positive value (True/Yes), the field is reported as true in the single combined record.  For example, if multiple enrollments exist for the 19-20 school year and one of those enrollments has Foster Care = Y then the combined record for the 19-20 SRC would report "Y" for Foster Care.
      Only enrollments from the reporting year are considered. The student who reported "Y" for Foster Care in 19-20 would not report a "Y" in 20-21 unless a 20-21 enrollment indicates the student continued in Foster Care.

  • If a student has multiple enrollments that generate multiple SRC records, Campus will only count the days present or absent for the instructional days within that enrollment's start and end dates or the Effective Date of report generation if the Enrollment End Date is null. Absent days are only counted and reported in the SRC record for that enrollment.

  • If a student has multiple overlapping primary enrollments, the following logic applies.

    The following scenario is considered bad data and the district should mark enrollments as Primary/Secondary or remove the duplicate enrollments.

    If the enrollments have...Then....
    the same start date and the same end date (or the end date is NULL)one record reports from the highest enrollment ID.
  • The state allows multiple records if a student has a change in Grade Level, KG half day, Tuition Paid or non-public FTE. Campus generates the second record when these changes occur. However, a change in GED program does not generate a second record in Campus and must be a manually entered by the district.

  • Report includes full and part time students, as well as preschool, special education and local and regional jails.

  • Dec 1 Count records will only report if the student has an Active Status Code of A, a locked IEP, and an active Enrollment.

    • When the student withdraws prior to the Snapshot Date entered and has a locked plan active during the Snapshot Date, a record will report for that student as normal.

  • Only graduates who earned a diploma during the summer school session will report in the Summer reporting period.
  • Enrollments, Calendar, or Grade Levels marked as State Exclude will not be included in the extract.
  • Enrollments where the SRC Exclude checkbox is marked are also excluded.
  • No Shows/Summer Withdrawals report enrollment end information when ALL of the following criteria are met.
    • Enrollment End Date is before the first instructional day and on/after the Calendar Start Date.
    • The student does not have an active enrollment
      • after the enrollment marked as No Show, and
      • on/before the report generation Snapshot Date.
        If the student has an enrollment(s) not marked No Show after the enrollment marked as No Show and the enrollment Start Date is before or on the report's Snapshot Date, Campus reports the enrollment marked as No Show and one record for any enrollment that occurs before you generate the report.

Truancy Logic

  • Truancy records do not report when the start date is not within the reporting school year term dates, even if truancy record has no end date.
  • To report, the truancy record start date must be on or before the report generation Snapshot Date.

Primary Disability Logic

The following logic pertains to the Primary Disability field. See the Report Layout section for additional information.

ConditionLogic
For the December 1 Count

Only students with an Active Status Code of A report.

The most recent locked education plan that falls within the enrollment reports.
  • The plan start date must be on or before the snapshot date.
  • The plan end date must be on or after the snapshot date.
  • If the start dates are the same, the highest PlanID reports.

Students in online courses do NOT report, even if the previous criteria is met.

For all other reporting periods, at least one of the following conditions must be true  

The plan start date must be on or before the snapshot date and the plan end date must be on or after the snapshot date.

 OR

The Tuition Paid code is 7 OR the Responsible Division-School number is 9997 on the student's enrollment record AND

  • The enrollment end date is on or before the snapshot date AND
  • The plan start date must be on or before the snapshot date and the plan end date must be on or after the snapshot date

OR

If the student has a primary disability change in the same School and Year:

  •  This will be identified by the student having at least two locked IEPs where the Primary Disability is greater than or less than the current IEP Primary Disability.
  •   At least 1 plan start date must be on or before the snapshot date and the plan end date must be on or after the snapshot date.   The plan start date must be on or after the active enrollment start date.
  • The previous plan must have a plan end date that falls on or after the previous enrollment start date and on or before the previous enrollment end date

OR

The student enrollment has ended AND a locked education plan exists that was active on the student's enrollment record.

Extract Fields

Field

Description

Report Type

The reporting window of the extract. Options are:

  • Fall
  • Spring
  • EOY
  • Summer
  • Dec. 1 Count

Snapshot Date

The date for which information in the report is active or valid. The report will include information between the first day of school and the entered Snapshot Date. This date will default based on the Year and Report Type selected.

Format

The format in which the report will be generated. Options are CSV, Tab Delimited and HTML.

Pre-Submissions

Indicates if only fields required in the selected report type should be included in the extract. In the header, a DataType of STUDENT_PRESUB will report, allowing the report to be submitted before the submission due date.

Report Required Fields Only

Indicates if only fields required in the selected report type should be included in the extract. Optional or conditional fields will not be included.

Student Schedule Attendance

When this checkbox is marked, Campus considers each student's individual daily schedule for each day's instructional minutes then counts all of the instructional minutes for each period into which the student is scheduled to get the daily instructional minutes threshold.

When a student is absent for every instructional minute for that day of their schedule, Campus calculates and reports the day as absent in the Days Absent field and subtracts from the Days Present field.

If multiple courses are skinnied into one period, Campus uses that period's instructional minutes as the absent minutes threshold.

Grade

Allows you to limit the results to only the selected grade(s).

Ad Hoc FilterAllows you to limit the results to only the students included in the filter.

Calendar(s)

The calendar(s) from which data will be pulled.

Generate Extract

Submit to Batch

Users have the option of submitting a Student Course report request to the batch queue by clicking  Submit to Batch  instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the  Batch Queue  article.

Extract Layouts

Not all fields are reported in each of the Report Types. If a field is not required for the selected Report Type, it will report as blank. Mark the Report Required Fields Only to report only fields required for the Report Type.

Header

Element Name

Description

SenderID

The State District Number.

CreateDate

The current date in mm/dd/yyyy format.

CreateTime

The current time in hh.mm.ss

Email

The email address of the individual submitting the report. The email address is not retrieved from Campus. You must enter this information after you generate the report.

Tildes

System generated ~ marks.

DataType

Reports based on the Report Type selected in the Extract Editor.

  • Fall: STUDENT_FALL
  • DEC1: STUDENT_DEC1
  • Spring: STUDENT_SPR
  • End of Year: STUDENT_EOY
  • Summer: STUDENT_SUM
  • Presubmission Application: STUDENT_PRESUB

Tilde

System generated ~ mark.

Data Collection Name

Reports as follows:

  • Record Type = A
  • File Submission Type =
    • 1: Fall
    • 2: Dec1
    • 3: Spring
    • 4: EOY
    • 5: Summer
  • Beginning of School Year = 4 digit year of the Start Year of the calendar.
  • Division Number = 3 digits

Report Layout

The state assigned code which designates a Head Start Program.

#

Element Name

Description

Location

1

Record Type

System generated, always reports as B.


Alphanumeric, 1 character

Not dynamically stored

2

State Testing Identifier

The state identification number of the student, assigned by EIMS.


Numeric, 12 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

3

Student Number

The locally-assigned identification number of the student.


Numeric, 12 digits

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

4

Responsible Division Number

The state-assigned division number where the student resides, where the student attends through open enrollment or the student's tuition is waived.


Numeric, 3 digits

Student Information > General > Enrollments > State Reporting Fields > Responsible Division-School


EnrollmentVA. responsibleDiv
School

OR

System Administration > Resources > District Info > Number

5

Responsible School Number

The state-assigned school number of where the student resides, where the student attends through open enrollment or the student's tuition is waived.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Responsible Division-School OR System Administration > Resources > School > Number


EnrollmentVA. responsibleDivSchool

6

Serving Division Code

The state-assigned division number Spaces that identifies the division that provides services to the student.


Numeric, 3 digits

Student Information > General > Enrollments > State Reporting Fields > Serving Division-School OR System Administration > Resources > District Info > Number


EnrollmentVA. servingDivSchool

7

Serving School Code

The state-assigned school number that identifies the school that provides services to the student.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Serving Division-School OR System Administration > Resources > School > Number


EnrollmentVA. servingDivSchool

8

Active Status Code

Indicates the status of the student as of the Snapshot Date.

See the following Active Status Options table for more information.

N reports if the Report Type is Summer.


Alphanumeric, 1 character

Calculated, not dynamically stored

9

Entry Code

This field identifies the process by which the student first entered the school during a given year.

If the student has...This field reports from...
multiple enrollments but only one SRC recordthe earliest enrollment that is NOT marked as No Show, SRC No Show, SRC Exclude or State Exclude.
multiple SRC recordsthe enrollment reported in each record.

 If the student's Active Status Code is N or blank or the enrollment record is marked as No Show, this field reports as Null.

See the following Entry Code Options table for more information.


Numeric, 4 characters

Student Information > General > Enrollments > Start Status


Enrollment.startStatus

10

Entry Date

The Start Date of the student's enrollment. To report, the date must be during the current school year and prior to the Exit Date.

If the student has...This field reports...
multiple enrollments but only one SRC recordthe first Start Date on the earliest enrollment that is NOT marked as a No Show, State Exclude, SRC Exclude or SRC No Show.
multiple records on the SRC due to enrollments in different schools

the Start Date from the enrollment with the earliest enrollment Start Date

multiple records on the SRC in the same school due to data changes of Grade level, Tuition Paid, Non-public Student FTE or Primary Disabilitythe Start Date from the enrollment record being reported.
an enrollment start date that is before the first instructional day on the Days tab, reportthe first instructional day as the start date.

This field reports blank if the enrollment record is marked as No Show.


Datefield, 10 characters MM/DD/YYYY

Student Information > General > Enrollments > Start Date

Enrollment.
startDate

11

Exit/Withdrawal Code

The End Status of the student's current enrollment.

Reports the Enrollment End Status in the Fall, Spring, and EOY report types if the Exit/Withdrawal Date is before the report snapshot date.

If the student has multiple enrollments but only one SRC record, reports the End Status from the earliest enrollments.

If the student has multiple SRC records, End Status reports from the Enrollment reported in each record.

Reports as blank if null, on, or after the Snapshot Date.


Alphanumeric, 4 characters

Student Information > General > Enrollments > Exit/Withdrawal Code


Enrollment. exitWithdrawalCode

12

Exit/Withdrawal Date

The End Date of the student's current enrollment.

Reports the Enrollment End Date entered on the enrollment in the Fall, Spring, and EOY report types and does NOT default to the first instructional day when an End Date is prior to the first instructional date.

If the student has multiple enrollments but only one SRC record, reports the End Date from the earliest enrollments.

If the student has multiple SRC records, End Date reports from the Enrollment reported in each record. Only reports if the End Date is on or before the Snapshot Date and after the Start Date.

This field reports blank if the enrollment record is marked as No Show.


Datefield, 10 characters MM/DD/YYYY

Student Information > General > Enrollments > End Date


Enrollment.endDate

13

 Filler 

Reports blank.

N/A

14

Gender

Identification of the student as M: Male, F: Female, or N: Non-Binary. Information reports from the Demographics tool unless the Report Protected Identities checkbox is marked. When the Report Protected Identities checkbox is marked on the extract editor information reports from Identities > Protected Identity Information. If the gender field is blank, information reports from the Demographics tab.


Alphanumeric, 1 character

Census > People > Demographics > Gender


Identity.gender

Identities > Protected Identity Information > Gender


legal.Gender

15

Birthdate

The date of birth of the student from the current identity record.


Datefield, 10 characters MM/DD/YYYY

Census > People > Demographics > Birthdate


Identity.birthDate

16

Grade

The grade level of the student's enrollment.


Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade


Enrollment.grade

17

Kindergarten Half Day

Indicates whether the student attends a Half Day of Kindergarten. Grade Levels that will report as Y: Yes for this field are JK, KA, KP, or T1.  Otherwise reports as N: No.


Alphanumeric, 1 character

System Administration > Calendar > Calendar > Grade Levels > State Grade Level


GradeLevel.StateGrade

18

Primary Disability

A code that identifies the primary disability type for a student who is eligible for services under the Individuals with Disabilities Education Act (IDEA) and who has an Individualized Education Program (IEP) or services planned.

This field reports hard coded values based on the disability selected in the IEP being reported.

If the student has multiple records on the SRC, this field reports the Primary Disability from the IEP that corresponds with the enrollment record being reported.

See the Report Logic section for additional logic information.


Section 504 Logic

15 (Section 504) reports if the student has an eligible Primary Disability on the Enrollments tool or the Primary Disability on the Enrollments tab is blank, but the student has a Section 504 record. To report, the Section 504 record's Start Date must be entered and the End Date must be blank or after the report's Effective Date.

See options in the following Disability Options table.


When Primary Disability is 15 (Section 504), Special Ed Student Regular Class Percent (field 81) and Special Ed Primary Disability Service Percent of Day (field 82) report blank.


Numeric, 2 digits

Enrollments > Special Ed Fields > Primary Disability


Student Information > Program Participation > Section 504


Enrollment.disability1

19

Special Ed Weekly Time %

The total percentage of time the student spends each week with a special education teacher. This percentage is the sum of the primary, secondary, and tertiary percentages if the student has more than one disability and more than one special education teacher.

This field is only required if the student has a disability code that is not Section 504 and a Grade Level Code = KA, KP, KG, T1, 01, 02, or 03.

Students with a Section 504 record are excluded.

This field reports blank if there is no disability code or Section 504.

Calculation

Sped Primary Percent of Day + Sped Secondary Percent of Day + Sped Tertiary Percent of Day

When the student has a disability code and is not Section 504, each percentage must have a corresponding disability to be counted in the sum. If any of the percentages are NULL, they are ignored.

If the student has multiple records on the SRC, the percent from the IEP that corresponds with the enrollment record being reported is calculated.


Numeric, 3 digits

Student Information > General > Enrollments > Special Ed Fields > Primary Percent of Day


planState.primaryPct


20

Disadvantaged

Identifies a student as economically disadvantaged at any point during the school year.

This field reports Y: Yes if any of the following are true:

  • The school participates in a provision program.
  • The student
    • is Eligible for Free/Reduced meals.
    • receives TANF.
    • is eligible for Medicaid.
    • is indicated as a Migrant.
    • is indicated as Homeless.
    • has a Primary Nighttime Residence selected.

Alphanumeric, 1 character

System Administration > Resources > School School History > USDA Programs; FRAM > Eligibility > Eligibility; Student Information > General > Enrollments > State Reporting Fields > TANF, Medicaid, Migrant, Homeless, Primary Nighttime Residence


POSEligibility.eligiblity
EnrollmentVA.tanf
EnrollmentVA.medicaid
Enrollment.migrant
Enrollment.homeless
EnrollmentVA.primary NighttimeResidence

21

 Filler 

Reports blank.

N/A

22

 Filler 

Reports blank.

N/A

23

Birth Country

The country in which the student was born. Reports blank if the student was born in US.


Numeric, 4 digits

Census > People > Demographics > Birth Country


Identity.birthCountry

24

Home Language

The language the student speaks primarily at home.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Home Language


EnrollmentVA. HomeLanguage

25

Immigrant

Indicates if the student is an immigrant. Foreign exchange students are included if the Immigrant checkbox is marked on the student's enrollment.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Immigrant


Enrollment.immigrant

26

Filler 

Reports blank.

N/A

27

Filler 

Reports blank.

N/A

28

Filler 

Reports blank.

N/A

29

Filler 

Reports blank.

N/A

30

Gifted

Identifies the area of giftedness for the student placed in a gifted program or was referred and found eligible for a gifted program.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Gifted


EnrollmentVA.gifted

31

Gifted Referral

Indicates that the student was referred to a gifted program within the current school year.

N=No reports if the student was not referred to the gifted program between July 1 and June 30.

Y=Yes reports if the student was referred to the gifted program between July 1 and June 30.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Gifted Referral


EnrollmentVA.giftedReferral

32

Title 1 Code

Identifies the type of program funded by Title 1 if the student attends a Target Assisted school. This field reports from the Original School record or School History record with an effective date that is on or before report Snapshot Date. If multiple School History records exist, the most recent reports.

This field reports the Title 1 code from the student's enrollment if the Title 1 field on the School editor is one of the following:

  • TGELGBTGPROG: Targeted Assistance Program
  • ORSWELIGTGPROG: Schoolwide Eligible - Targeted Assistance

This field reports blank when the Title 1 field on the School editor is one of the following:

  • TGELGBNOPROG: Targeted Assistance Eligible - No Program
  • SWELIGNOPROG: Title I Schoolwide Eligible - No Program
  • SWELIGSWPROG: Schoolwide Program
  • NOTTITLE1ELIG: Not a Title I School
  • NULL

Numeric, 2 digits

System Administration > Resources > School > School History > Title 1; Student Information > General > Enrollments > State Reporting Fields > Title 1


SchoolAttribute.title1
Enrollment.title1

33

GED Program Code

Indicates that the student is enrolled in a program leading to a GED. Options are:

  • 1: ISEAP
  • 2: GED
  • 3: GAD

This field reports blank when the Exit/Withdrawal Code field is W016: Withdrawn to enter ISAEP even if the GED Program on the Graduation tab is populated.


Numeric, 1 digit

Student Information > General > Graduation > GED Program


Graduation.alternateGradCertificate

34

IB Flag

Indicates that the student is enrolled in an International Baccalaureate program and working towards an IB diploma.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > IB Exam


EnrollmentVA.ibProgram

35

Graduate/Other Completer Code

Indicates the type of diploma or completion document the student received.

Reports EOY information when the student is in state grade level 12 and is active. See the following Diploma Type Options table for values.

Fall, Spring, Summer, and EOY reports for students in grades 09 -12 when the enrollment End Status is W730, W731, or W732.

When their Diploma Type is not null, students in state grade TT report a Graduate/Other Completer Code.


Numeric, 2 characters

Student Information > General > Graduation > Diploma Type


Graduation.diplomaType

36

Graduation Plan

Indicates the post-graduation plans of the student. A value reports if the student's End Status was W730, W731, or W732 AND when the Graduate/Other Completer Code is: 1, 2, 3, 4, 5, 6, 7, 8, or 9.

When their Post Grad Plans on the Graduation tab is not null, students in state grade TT report a Graduation Plan.

See the following Post Grad Options table for values.


Numeric, 2 digits

Student Information > General > Graduation > Post Grad Plans


Graduation.postGradPlans

37

Advanced Placement

Indicates if the student is enrolled in one or more AP courses.

This field reports the code selected in the Enrollment record being reported if the Advanced Placement code is 1,2 or 3.

OR

The Grade Level must be 9, 10, 11 or 12. Options are as follows:

  • 1: Enrolled in an AP course (Course with Advanced Placement marked)
  • 2: Enrolled in an AP course and has AP exam marked (Course with Advanced Placement marked and the student has taken the AP test aligned with the course)
  • 3: Took AP Exam only (AP test taken during the selected calendar year. The test date must be on or before snapshot date entered on the report editor.

If the student meets more than one of the requirements, reporting priority is 2, 3, 1.

If the student does not meet any of the above criteria, this field reports blank.


Numeric, 1 digit

Calculated, not dynamically stored

38

 Filler 

Reports blank.

N/A

39

CTE Finisher Code

Identifies the status of the student in relation to CTE Finisher Classes. Options are:

  • 1: Finished requirements
  • 2: Finished requirements for tech program
  • 3: Took at least 1 course, but did not finish
  • 4: Has not taken any CTE courses (4 reports when the Finisher field is blank even if the the Active Status code (field 8) is N.)

Numeric, 1 digit

Student Information > General > Career Tech > Finisher


EnrollmentVA.cteFinisher

40

CTE Career Cluster Code

Identifies the career family of the state-approved CTE course that the student has taken at anytime during the current school year.

Student Information > General > Career Tech > Career Cluster


Cte.careerCluster

41

CTE Special Populations

Identifies the CTE special populations of the student that are not already collected.


Alphanumeric, 4 characters

Student Information > General > Career Tech > Special Populations


Cte.specialPopulations

42

W8 Reason Code

The reason code associated with a W870 or W880 Exit/Withdrawal Code, which identifies the reason the student left the school. If the Exit/Withdrawal Code is W870 or W880, the W8 Reason reports. Only reports if the enrollment End Date is on or before the Snapshot Date.

Reports as blank if any other Exit/Withdrawal Code is chosen, the Reason Code is Null, or the enrollment End Date is null or after the Snapshot Date.

See the following W8 Reason Options table for values.


Alphanumeric, 2 characters

Student Information > General > Enrollments > Exit/Withdrawal Code


Enrollment. exitWithdrawalCode

43

 Filler  

Reports blank.

N/A

44

Days Present

Reports the cumulative number of days a student has been present in the school from the beginning of the current school year until the Snapshot Date.

Reports Instructional Days Enrolled minus Days Absent.

The Aggregate Days Unscheduled (field 112) are subtracted from the total that reports.

If the student has multiple records on the SRC, the Days Present from the enrollment record being reported reports.

This field reports 0000 when the Active Status is N.


Numeric, 3 digits

Calculated, not dynamically stored

45

Days Absent

Reports the cumulative number of days a student has been absent from school from the beginning of the current school year until the Snapshot Date. If the student has multiple records on the SRC, the number of days absent report from the enrollment record being reported.

This field reports 0000 when the Active Status is N.


Numeric, 3 digits

Calculated, not dynamically stored

46

 Filler 

Reports blank.

N/A

47

Truancy Conference 

Truancy Conference is no longer collected and now reports blank.

N/A

48

Tuition Paid

Indicates if tuition has been paid for the student. See the following Tuition Paid Options table for values.


Numeric, 2 digits

Student Information > General > Enrollments > State Reporting Fields > Tuition Paid


EnrollmentVA.tuitionPaid

49

Non-Public Student FTE

Identifies the FTE Membership of a part-time student who is attending school. Options are:

  • 10: Course NOT approved for SOQ
  • 25: 1 Course approved for SOQ
  • 50: 2 or more courses approved for SOQ

Numeric, 2 digits

Student Information > General > Enrollments > State Reporting Fields > Non-Public Student FTE


EnrollmentVA.nonPublicStudentFTE

50

 Filler 

Reports blank.

N/A

51

Kindergarten Readiness Assessment

Indicates whether the student (who will turn 5 between October 1 and December 31) was administered a readiness assessment prior to the student's first day of kindergarten.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Kindergarten Readiness Assessment


EnrollmentVA.kindergartenReadinessAssessment

52 Filler 

Reports blank.

N/A

53 Filler 

Reports blank.

N/A

54

 Filler 

Reports blank.

N/A

55

 Filler 

Reports blank.

N/A

56

Diploma Seal

A state-assigned, concatenated code identifying any and all diploma seals earned by the graduate. During the EOY and Summer collections, a value will only report if the student's End Status was W730, W731, or W732. Options are:

  • 1: Governor's Seal
  • 2: Board of Education Seal
  • 3: Board of Education - CTE Seal
  • 4: BE - Advanced Math/Technology
  • 5: BE - Excellence in Civics Education

  • 6: Board of Education-Biliteracy

  • 7: Board of Education Seal STEM
  • 8: Board of Education Seal for Excellence in Science and the Environment

If multiples of the same seal exist for the student, the code is only reported once. If no Graduation Seals are recorded, this field reports blank.


Numeric, 10 digits

Student Information > General > Graduation > Diploma Seal


Graduation.diplomaSeal

57

Early College Scholar

Indicates the state-assigned code identifying students participating in the Governor's Early College Scholar Program. Options are:

  • 1: Student has Completed the Early College Scholar Program Agreement
  • 2: Earned Governor's Early Scholar Cert.
  • 3: Commonwealth Scholar Program
  • 4: Early College & Commonwealth Scholar Certificate
  • 5: Participating Early College & Commonwealth Scholar Prgms
  • 6: Earned Commonwealth Scholar Medallion

Numeric, 1 digit

Student Information > General > Graduation > Early College Scholar


Graduation.scholarship 

58

 Filler 

Reports blank.

N/A

59

PK Experience

Identifies the current or most recent PK (pre-kindergarten) experience of PK and kindergarten students. See the following PK Experience Options table for values.

If the PK Experience field is not populated or if the grade level is not in PK, JK, KG, KA, KP or T1, this field reports blank.


Numeric, 2 digits

Student Information > General > Enrollments > State Reporting Fields > PK Experience


EnrollmentVA.pkExperience

60

PK Weekly Time

Indicates the average amount of time the student spends each week in the program specified by the PK Experience code. Options are:

  • 00: No time in PK program
  • 01: Less than 15 hours/week
  • 15: 15-29 hours/week
  • 30: 30+ hours/week

Numeric, 2 digits

Student Information > General > Enrollments > State Reporting Fields > PK Weekly Time


EnrollmentVA.pkWeeklyTime

61

Filler 

Reports blank.

N/A

62

CTE Competency Attainment

Indicates if the student attained 80% of the minimum competency task list.


Alphanumeric, 1 character, Y or N

Student Information > General > Career Tech > Competency Attainment


Cte.competenctAttainment

63

 Filler 63

Reports blank.

N/A

64

Address 1

The street address of the CTE completer.


Alphanumeric, 30 characters

Census > Households > Addresses > Number, Street, etc.


Address.number
Address.street

65

Address 2

The continuation of Address 1, if needed.


Alphanumeric, 30 characters

Census > Households > Addresses > City, State, etc.


Address.city
Address.state

66

Zip Code

The zip code of the address


Numeric, 5 digits

Census > Households > Addresses > Zip


Address.zipCode

67

Telephone Number

The student's telephone number.


Numeric, 10 digits

Census > Households > Household Info > Phone Number


Household.phoneNumber

68 Filler 

Reports blank.

N/A

69 Primary Nighttime Residence  Indicates the initial primary night residence when the student was identified as homeless at any time during the school year.

Alphanumeric, 1 character		Student Information > General > Enrollment > Primary Nighttime Residence

EnrollmentVA.primary NighttimeResidence
70 Filler 

Reports blank.

N/A

71

Virtual Program

Indicates if the student is enrolled in a full course of student for all educational services in a virtual program. See the following Virtual Program Options table for values.


Numeric, 1 digit

Student Information > General > Enrollments > State Reporting Fields > Virtual Program


EnrollmentVA.virtualProgram

72Foster Care Flag

Indicates whether the student is in Foster Care.

  • Y reports when the student has a Foster Care record where the start date is not null AND the End Date is null on or before the Snapshot Date selected on the extract editor.
  • N reports when the student has no Foster care record OR
    • Foster Care record start date is after the Snapshot Date selected on the extract editor OR
    • Foster Care record End date is before the Snapshot Date selected on the extract editor.

Alphanumeric, 1 character, Y or N

Student Information > Program Participation > Foster Care
73

Ethnic Flag

Indicates if the student is identified as Hispanic/Latino.


Alphanumeric, 1 character, Y or N

Census > People > Demographics > Hispanic/Latino


Identity.raceEthnicity

74

Race Code

Identifies the Race/Ethnicity of the student. See the following Race/Ethnicity Options table for values.


Numeric, 2 digits

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

75

 Filler 

Reports blank.


76

 EL Code

Indicates whether the student received EL services.

When the student's most recent EL record with an Identified Date on or before the Snapshot Date with a Program Status of EL (or Exited EL, if the Exit Date is on or after the Snapshot Date), reports as 1.

When the student's most recent EL Service has Parent Refusal marked and a Refusal Date on or between the selected calendar, reports as 2.

When the student's most recent EL record has a Program Status of Exited EL and the Exit Date is prior to the Snapshot Date but within 2 years, reports as 3.

Students who exited an EL within the past 4 years report 4.

Otherwise reports blank. 


Numeric, 1 digit

Student Information > Program Participation > English Learners (EL) > Program Status, Identified Date, Program Exit Date


Calculated, not dynamically stored

77

 Filler 

Reports blank.

N/A

78

IB Code

Indicates if the student is enrolled in any courses marked as IB and/or has taken the IB exam. Options are:

  • 1: Enrolled in a course marked as IB
  • 2: Enrolled in a course marked as IB and has IB Exam marked
  • 3: Has IB Exam marked but is not enrolled in an IB course

Numeric, 1 digit

Calculated, not dynamically stored

79

Unaccompanied Homeless Youth Flag

Indicates if the student is considered to be an Unaccompanied Homeless Youth.


Alphanumeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Unaccompanied Homeless Youth


Enrollment.mvUnaccompaniedYouth

80

Special Ed Student Placement Code

The student's placement code in a special education program. See the following Placement Code Options table for values.


Required for all Report Types. If Primary Disability = 15, reports blank.


Numeric, 2 digits

Student Information > Special Ed > Documents > Education Plan > Enrollment Status > Student Placement


PlanState.specialEdSetting

81

Special Ed Student Regular Class Percent

The percent of the day that the special ed student spends in a regular class.


Required for all Report Types. If Primary Disability = 15, reports blank.


Numeric, 3 digits

Student Information > Special Ed > Documents > vaIEP > Enrollment Status > Regular Class Percent


PlanState.regularClassPct

82

Special Ed Primary Service Percent of Day

The percent of the day that the student receives services for the primary disability.


Required for all Report Types. If Primary Disability = 15, reports blank.


Numeric, 3 digits

Student Information > Special Ed > Documents > vaIEP > Enrollment Status > Sped Primary Percent of Day


PlanState.primaryPct

83

Special Ed Secondary Disability Code

Identifies the additional disability determined by the eligibility committee. See the Disability Options table for values.


When Special Ed Secondary Disability Code is 15 (Section 504) or blank, Special Ed Secondary Disability Service Percent of Day (field 84), Special Ed Secondary Disability Serving Division (field 85), and Special Ed Secondary Disability Serving School (field 86) report blank.


Numeric, 2 digits

Student Information > Special Ed > Documents > vaIEP > Enrollment Status > Secondary Disability


PlanState.disability2

84

Special Ed Secondary Service Percent of Day

The percent of the day that the student receives services for a secondary disability.


Numeric, 2 digits

Student Information > Special Ed > Documents > vaIEP > Sped Secondary Percent of Day


PlanState.secondaryPct

85

Special Ed Secondary Serving Division

The serving division of the secondary disability.


Alphanumeric, 3 characters

Student Information > Special Ed > Documents > vaIEP > Disability Division-School (secondary)


PlanState.secondarySchool

86

Special Ed Secondary Serving School

The serving school of the secondary disability.


Alphanumeric, 4 characters

Student Information > Special Ed > Documents > vaIEP > Disability Division-School (secondary)


PlanState.secondarySchool

87

Special Ed Third Disability Code

Identifies the additional disability determined by the eligibility committee. See the Disability Options table for values.


When Special Ed Third Disability Code is 15 (Section 504 or blank, Special Ed Third Disability Service Percent of Day (field 88), Special Ed Third Disability Serving Division (field 89), and Special Ed Third Disability Serving School (field 90) report blank.


Numeric, 2 digits

Student Information > Special Ed > Documents > vaIEP > Enrollment Status > Tertiary Disability


PlanState.disability3

88

Special Ed Third Service Percent of Day

The percent of the day that the student receives services for a tertiary disability.


Numeric, 2 digits

Student Information > Special Ed > Documents > vaIEP > Sped Tertiary Percent of Day


PlanState.tertiaryPct

89

Special Ed Third Serving Division

The serving division of the tertiary disability.


Alphanumeric, 3 characters

Student Information > Special Ed > Documents > vaIEP > Disability Division-School (tertiary)


PlanState.tertiarySchool

90

Special Ed Third Serving School

The serving school of the tertiary disability.


Alphanumeric, 4 characters

Student Information > Special Ed > Documents > vaIEP > Disability Division-School (tertiary)


PlanState.tertiarySchool

91

First Semester Special Ed Regional Tuition Reimbursement

The Special Ed Regional Tuition Reimbursement amount requested to be paid  for the first semester. Reports from the enrollment active on the Snapshot Date.


Alphanumeric, 9 characters

Student Information > General > Enrollments > Special Ed Fields > Semester 1 Tuition Reimbursement


Enrollment.semester1TuitionReimbursement

92

 Cambridge Programme Code 

Identifies if the student was enrolled in one or more Cambridge Programs. Currently reports as blank.


Numeric, 1 digit

Reports as blank

93

 Special Ed Tuition Reimbursement Disability

The disability for which Regional Tuition Reimbursement is being claimed. Reports from the enrollment active on the Snapshot Date. The numeric value for the code selected on the enrollment record reports.

See the following Tuition Reimbursement Disability Code table for values.


Numeric, 2 digits

Student Information > General > Enrollments > Special Ed Fields > Sped Tuition Reimb Disability


Enrollment.sped TuitionReimbursement

94

Time in Regular Early Childhood Setting

Identifies whether the student spends 10 or more hours a week in a regular Early Childhood setting.

When...Then...

1: 10+ hours/wk in regular ed/SRC REPORTED is selected in the Education Environment field

AND

the Special Ed Student Placement Code is 17: Regular early childhood program

Y reports
1: 10+ hours/wk in regular ed/SRC REPORTED is NOT selected in the Education Environment fieldN reports
the Report Type is NOT December and the Report Required Field Only checkbox on the report editor is NOT markedthe logic from the previous two lines applies
the Report Type IS December and the Special Ed Student Placement Code is NOT 17: Regular early childhood programthis field reports blank
the Report Type is NOT December and the Report Required Field Only checkbox on the report editor IS marked this field reports blank


Alphanumeric, 1 character

Student Information > Program Participation > Early Learning > Educational Environment


EarlyLearning.educationalEnvironment

95

Special Ed Regular Early Childhood Setting

Identifies if the student receives the majority of their special education and related services in a regular Early Childhood setting.  Reports as Y when Student Placement is 17 in a locked Education Plan active on the Snapshot Date.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > Documents > Education Plan > Enrollment Status


PlanState.enrollmentStatus

96

Parentally Placed Students

Indicates if the student was parentally placed. Reports Y for the Dec 1 Count if the locked IEP being reported has the Parentally Placed checkbox marked. If the checkbox is not marked on the IEP, N reports. 

All other Report Types report blank.


Alphanumeric, 1 character, Y or N

Reports default

97MOP Flag

Indicates the student is scheduled in a Course Section where the Online Course Override = MOP: Multi-Divisional Online Provider Program OR DL-MOP Distance Learning & MOP.

Logic:

  • Reports in the Fall, Spring, and EOY reporting periods.
  • If Online Course Override is Null, this field reports from the Online Course and the Course editor.
  • Courses are considered if the student is scheduled from the first Instructional Day of school to the Snapshot Date of the report.
  • Otherwise, N reports.

Alphanumeric, Y or N

Scheduling > Courses > Sections > Section > Online Course (Override)

98 Filler 

Reports blank.

N/A

99

Resident Division

The state-assigned division number where the student resides, reported for students in virtual schools/programs where the curriculum and delivery is provided by a MOP.


Numeric, 3 digits

Student Information > General > Enrollments > State Reporting Fields > Resident Division


EnrollmentVA. residentDivision

100

Second Semester Special Ed Regional Tuition Reimbursement

The Special Ed Regional Tuition Reimbursement amount requested to be paid  for the second semester. Reports from the enrollment active on the Snapshot Date.


Decimal, 4 characters, N.NN

Student Information > General > Enrollments > Special Ed Fields > Semester 2 Tuition Reimbursement


Enrollment.semester2 TuitionReimbursement

101

Summer Semester Special Ed Regional Tuition Reimbursement

The Special Ed Regional Tuition Reimbursement amount requested to be paid  for the summer semester. Reports from the enrollment active on the Snapshot Date.


Decimal, 9 characters

Student Information > General > Enrollments > Special Ed Fields > Summer Tuition Reimbursement


Enrollment.summer TuitionReimbursement

102

Military Compact Statue Flag

Indicates if an underage student can attend Kindergarten in Virginia under the Interstate Compact on Educational Opportunity for Military Children. Reports as Y when Military Compact Statue is marked and the student is enrolled in a grade level of KA, KP or KG.


Alphanumeric, 1 character

Student Information > General > Enrollments > Grade and State Reporting Fields > Military Compact Kindergarten Elig


EnrollmentVA.military CompactStatute
Enrollment.grade

103Reporting SchoolThe school where the student resides, attends or where the student's tuition is waived. Reports the Responsible Division-School value following the dash when the prefix is 888.

Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Responsible Division-School


EnrollmentVA.responsibleDivisionSchool

104 Uniform Certificate of General Studies/Associate Degree Flag
Indicates if the student received a Certificate of General Studies or Associate Degree concurrent with a standard diploma. Reports as Y if checkbox is marked, otherwise as N.

Alphanumeric, 1 character		Student Information > General > Graduation > Cert. of General Studies/Assoc. Degree

Graduation.certOfDegree
105Career Pathway CodeReports the Career Pathway code selected on an active on the extract Effective Date.

Numeric, 4 digits		Student Information > General > CTE > Career Pathway

CTEStatusVA. careerPathway
106 Credit Accommodation Flag 

Credit Accommodation Flag is no longer collected and now reports blank.

N/A

107Military Connected Students Code

A state assigned code that identifies students who have a parent in the uniformed services.

  • 1 - Student is not military connected
  • 2 - Active Duty Forces (full time) Army, Navy, Air Force, Marine Corps, or Coast Guard
  • 3 - Reserve; dependent of a Reserve Forces member (Army, Navy, Air Force, Marine Corps, or Coast Guard
  • 4 - National Guard; active or reserve

Numeric, 2 digits

Student Information > General > Enrollment > Military Connected Code

EnrollmentVA.militaryConnected
108PK Funding Code

A state assigned code identifying the funding sources of public PK students including all PK students whose placement (public or private) is paid for with public funds.

  • 1 - Head Start
  • 3 - VPI
  • 4 - VPI+
  • 5 - Special Education Preschool 
  • 7 - Title 1
  • 8 - Local Funding for VPI Placement 
  • 10 - Local Funding for Other Public Preschool Program

Numeric, 2 digits

Student Information > General > Enrollment > PK Funding Code
EnrollmentVA.militaryCompactStatute
109

Filler 

Reports blank.

N/A

110Filler 

Reports blank.

N/A

111Filler 

Reports blank.

N/A

112Aggregate Days Unscheduled

The total number of days for which the student is not scheduled in a course in an instructional period when the Day Detail is an Instructional day.

This field reports when when the Student Schedule Attendance (minutes of students schedule is used) is marked or the original Threshold attendance (threshold is Calendar > Whole Day Absent minutes) is used.

Campus counts from the enrollment start date to the enrollment end date or report generation Snapshot date, whichever comes first.

N/A

113Language Instruction Educational Program Code

A state assigned code used to identify the Language Instruction Educational Program provided to English Learner students.

  • 1 ESL/ELD
  • 2 Content Classes w/ESL support
  • 3 Newcomer Program
  • 4 Transitional Bilingual
  • 5 Dual Language/Two-way Immersion

Reports when there is a State Code associated with the service and the End Date is blank or after the report generation Snapshot Date.

 If the student is not an English Learner or the EL Service Type is not assigned a State Service type, this element reports blank.


Numeric, 1 digit

Program Admin > English Learners (EL) > EL Setup > EL Service Types > State Service Types

LepServiceType.code
114Unexcused Absence - Truancy

Indicates the number of absences where the student's whereabouts are unknown and not supported by a parent.

This element only reports in the Fall, Spring and EOY reporting periods. All other reporting periods report blank.

Calculation

Using the attendance records found in the Absent Days column (column 45), Campus counts the number of days for which the student has unexcused absences and the Attendance State Code ST associated with it. Student must be absent all day for a count of 1. Partial days are not included.

Campus also counts the absent days where the Attendance Code > State Code is associated with all of the student's instructional minutes on their schedule.

If the student has multiple records on the SRC,  Campus counts the Unexcused Absence - Truancy associated with the enrollment record being reported.

Campus reports 000 if no attendance code is associated with state code for unexcused absences or when the Active Status code is N.


Numeric

Calculated
115Unexcused Absence - Locally Defined

Indicates the number of absences where the student's whereabouts are known or supported by the parent but administration or local policy still deems the absence unexcused.

This element only reports in the Fall, Spring and EOY reporting periods. All other reporting periods report blank.

Calculation

Using the attendance records found in the Absent Days column (column 45), Campus counts the number of days for which the student has unexcused absences and the Status is   A and the Excuse Code is Unexcused or Unknown and no state code is ST.  Student must be absent all day for a count of 1. Partial days are not included.

If the student has multiple records on the SRC,  Campus counts the Unexcused Absence - Locally Defined associated with the enrollment record being reported.

Campus reports 000 if there are no locally defined unexcused absences or when the Active Status code is N.


Numeric

Calculated
116Attendance Plan Code 2019

When fields 14 Unexcused Absence Truancy and 115 Unexcused Absence Locally equal 5 or more absences when added together, this field reports a code that indicates whether a plan was jointly developed to resolve the student's nonattendance when the student accrues five unexcused absences for the year.

This data reports from the truancy record associated with the school year chosen in the Select School Year dropdown list.

This element only reports in the Fall, Spring and EOY reporting periods. All other reporting periods report blank.


Alphanumeric

Calculated
117Attendance Conference Code 2019

When fields 14 Unexcused Absence Truancy and 115 Unexcused Absence Locally equal 5 or more absences when added together, this field indicates whether a conference was held, with or without a parent, within ten school days from the date of the tenth unexcused absence.

This data reports from the truancy record associated with the school year chosen in the Select School Year dropdown list.

This element only reports in the Fall, Spring and EOY reporting periods. All other reporting periods report blank.

Calculation

When the student's unexcused absences are 10 or greater (field 114 + 115 = 10 or 10+), Campus checks the student's Truancy tab and reports the Attendance Conference Code for the record where the Truancy > Start Date and End Date range is within the enrollment dates reporting in field 10, Entry Date and field 11, Exit Withdraw Date.

If there is more than one record with an Attendance Conference Code with a start date within the entry and exit dates, the latest record reports.


Alphanumeric

Calculated
118Court Referral Code 2019

When fields 14 Unexcused Absence Truancy and 115 Unexcused Absence Locally equal 5 or more absences when added together, this field indicates whether the student is making progress in improving attendance, or for circumstances in which the parent is intentionally non-compliant, the parent is referred to court; or for circumstances in which the student is resisting parental efforts to comply with compulsory attendance requirements, the student has been referred to court.

This data reports from the truancy record associated with the school year chosen in the Select School Year dropdown list.

This element only reports in the Fall, Spring and EOY reporting periods. All other reporting periods report blank.

Calculation

When the student's unexcused absences are 10 or greater (field 114 + 115 = 10 or 10+), Campus checks the student's Truancy tab and reports the Court Referral/Complaint/Proceedings Code for the record where the Truancy > Start Date and End Date range is within the enrollment dates reporting in field 10, Entry Date and field 11, Exit Withdraw Date.

If there is more than one record with a Court Referral/Complaint/Proceedings Code with a start date within the entry and exit dates, the latest record reports.


Alphanumeric

Calculated
119Early Intervening Services Flag (IA Part B)

Indicates whether the student received CEIS or CCEIS services at any point during the school year.

This field reports N for the EOY collection. All other collections report blank.


Alphanumeric

N/A
120Seclusion

The cumulative number of times that a student in a private school for students with disabilities was put into seclusion.

This element only reports in the EOY reporting period. All other reporting periods report blank.

Calculation

The student's Serving Division (State Reporting fields) must have a left-leading 600.

Campus counts the number of Behavior referrals where Response type = S: Seclusion (Behavior > Admin > Response Types > Type = Seclusion) as of the Snapshot date of report generation.
All behavior responses where type = Seclusion are counted.

The Behavior event can be any event.

The Incident Status must be Submitted as of the Snapshot date of report generation to be counted.
If the student does not have serving division of 600 or there are no Seclusions this field reports blank.


Numeric

Calculated
121Restraint

The cumulative number of times that a student in a private school for students with disabilities was restrained.

This element only reports in the EOY reporting period. All other reporting periods report blank.

Calculation

The student's Serving Division (State Reporting fields) must have a left-leading 600.

Campus counts the number of Behavior referrals where Response type = M: Mechanical Restraint or P: Physical as of Snapshot date of report generation.
All behavior responses where type = M: Mechanical Restraint or P: Physical Restraint are counted.

The Behavior event can be any event.

The Incident Status must be Submitted as of the Snapshot date of report generation to be counted.
If the student does not have serving division of 600 or there are no Restraints this field reports blank.


Numeric

Calculated
122Locally Awarded Verified Credits

The cumulative number of locally awarded verified credits earned by a student.


  • This field reports blank if there isn't a value to report.
  • A value only reports when the student's enrollment's End Status is W730 or W731.
  • If the student's enrollment end status does not equal W730 or W731, the field reports blank even if there is data to report.
  • The reporting logic considers the active enrollment as of reporting Snapshot Date or the student's most recent enrollment for the End Status = W730 or W731.
  • Values reort in EOY and Summer only and when student's enrollment End Status = W730 or W731. Reports blank for all other reporting periods or if End Status does not = W730 or W731 #  EOY and Summer.
  • The number of credits where Verified Credit Type Override = LV: Locally Verified on the student's transcript tab are counted.
  • If more than a length of 1, for example 10 credits, 9 report.

Numeric

Transcript Detail > Verified Credit Type Override = LV: Locally Verified

Calculated
123Special Permission Locally Awarded Verified Credits

The cumulative number of special permission locally awarded verified credits earned by a student with disabilities.

  • This field reports blank if there isn't a value to report.
  • A value only reports when the student's enrollment's End Status is W730 or W731.
  • If the student's enrollment end status does not equal W730 or W731, the field reports blank even if there is data to report.
  • The reporting logic considers the active enrollment as of reporting Snapshot Date or the student's most recent enrollment for the End Status = W730 or W731.
  • Values reort in EOY and Summer onl and when the student's enrollment End Status = W730 or W731.  
  • Reports blank for all other reporting periods or if End Status does not = W730 or W731 #  EOY and Summer: 
  • Campus counts the number of credits where Verified Credit Type Override = SP: Special Permission Local, on the student's transcript tab
  • If more than a length of 1, for example 10 credits, 9 report.

Numeric

Transcript Detail > Verified Credit Type Override = SP: Special Permission Local

Calculated
124Credit Accommodation Codes

All credit accommodations that a student with disabilities used to earn credits required to graduate with a Standard Diploma.


  • This field reports blank if there isn't a value to report.
  • A value only reports when the student's enrollment's End Status is W730 or W731.
  • If the student's enrollment end status does not equal W730 or W731, the field reports blank even if there is data to report..
  • The reporting logic considers the active enrollment as of reporting Snapshot Date or the student's most recent enrollment for the End Status = W730 or W731.
  • Values report in EOY and Summer only.
  • Reports from the Credit Accommodation area on the Graduation tab. Multiple codes can report. 
    • Course Taught in Two Parts reports 1
    • Expanded Score Range for Retake reports 2
    • Subs for Economics/Finance reports 3
    • Alt Assessment/VMAST reports 4

Alphanumeric

Calculated
125Intensive Support Services CodeA state assigned code which designates a program, through which students with Intensive Support Needs receive special education services and which allows the student to be claimed for reimbursement funds.


Spring Reporting

The Intensive Support Services field reports when

  • the Report Required Fields Only is selected, 
  • the Report Type is Spring, AND
  • the First Semester tuition field is populated.
    • If the First Semester field is blank, the Intensive Support Services field reports blank even if the Enrollment's Special Education field's Intensive Support field is populated.

When the reporting type is Spring and the Report Required Fields Only is NOT selected, the Intensive Support Services field reports even if the First Semester field is blank.


Dec 1 Reporting

The Summer Semester Special Ed Regional Tuition Reimbursement field (reported in Dec 1 only) reports the Intensive Support Services Code when

  • the Report Required Fields Only is selected,
  • the Report Type is Dec 1, AND
  • the Summer Semester Tuition field is populated. 

If the the Summer Semester Tuition field is blank, the Summer Semester Special Ed Regional Tuition Reimbursement field reports blank even if the Intensive Support Services field is populated. When the Report Required Fields only is NOT selected, the Intensive Support Services code reports even if the Summer Semester Tuition Reimbursement is blank.


EOY Reporting

The Second Semester Special Ed Regional Tuition Reimbursement field (reported in EOY only) reports the Intensive Support Services Code when 

  • the Report Required Fields Only checkbox is marked, AND
  • the Semester 2 Tuition Reimbursement field is populated. 

If the Second Semester Special Ed Regional Tuition Reimbursement field is blank, the Intensive Support Services Code reports blank even if the Enrollment SPED fields are populated. When the report type is EOY and the Report Required Fields only is NOT selected, the Intensive Support Services Code reports even if the Semester 2 Tuition Reimbursement field is blank.


Alphanumeric		Student Information > General > Enrollments > Special Ed Fields > Intensive Support Code

Enrollment.intensiveSupportCode
126

Head Start Provider Code

The assigned code identifying the Head Start Provider.


Numeric

Enrollments > State reporting fields > Head Start Provider 


EnrollmentVA.headStartProvider
127

Regional Student Percent of Time

The overall percentage of time that the student spends throughout the school year in a regional or local center.


Numeric

Enrollments > State reporting fields > Regional Student Percent of Time


EnrollmentVA.regionalPercentOfTime

128

Remote Instruction Percent of Time

The total percent of time from the first day of school through the as of date where the student received remote instruction.


Looks for blended learning groups in which the student is enrolled for the in-seat and distance learning minutes.


For date ranges where a student is not in a blended learning group, reports from the Digital Equity (DE) tab Remote Instruction Percent of Time textbox.


If there are multiple DE records within date range, the percentages are averaged.


If the Remote Instruction Percent of Time textbox is blank and the Parent remote Learning Decision = Y: Yes, this will = 100%


Numeric

Program Participation > State Programs > Program Participation > Remote Instruction Percent of Time


DigitalEquity.instructionPercentOfTime

129

Internet Access for Remote Learning

The state assigned code which describes a student's most readily available internet access for remote learning.

1 - Internet access at home allows for live streaming, classroom instruction, real time interaction with teachers and classmates

2 - Internet access at home is available but too slow for live streaming or real time interaction

3 - Public connection NOT at home (coffee shop, fast food restaurant, recreation center, etc.)

4 - Other

5 - No internet connection available

6 - Unknown


Numeric

Program Participation > State Programs > Program Participation > Internet Access for Remote Learning


EnrollmentVA.regionalPercentOfTime

130

Device Access for Remote Learning

The state assigned code which describes a student's most readily available access to a device for remote learning.

1 - School Provided (desktop, laptop, Chromebook, tablet)

2 - Personal (desktop, laptop, Chromebook, tablet)

3 - Shared with family members (desktop, laptop, Chromebook, tablet)

4 - Smartphone only

5 - Any public device (library, community center, etc.)

6 - No device access

7 - Unknown


Numeric

Program Participation > State Programs > Program Participation > Device Access for Remote Learning


DigitalEquity.deviceAccess

131
Parental Remote Learning Decision
The parent's decision regarding remote learning.
Options
  • N: No, Not completely remote learning/some in-school
  • Y: Yes, Remote learning only/No in-person school

Alphanumeric

Program Participation > State Programs > Program Participation > Parental Remote Learning Decision


DigitalEquity.parentDecision


132SLIFE Status FlagThis field reports when the Report Type is Fall, Spring or EOY. Y reports when the El > SLIFE checkbox is marked and reports N when the checkbox is not marked.Student Information > Program Participation > English Learners (EL) > EL > SLIFE

Lep.slife
133Date of Entry into U.S. SchoolsThis field reports when the Report Type is Fall, Spring or EOY for all students and reports from Census > Demographics > Date Entered US School. If the date field is blank, this field reports the Start Date from the student's earliest enrollment.

This field ONLY reports when the SLIFE Status Flag (132) is marked Yes on the EL tool OR the Immigrant field on the State Reported Enrollments fields is marked Yes. Otherwise, this field reports as blank.		Census > Demographics > Date Entered US School

134
to
138
Filler Fields

Reports blank.


N/A


139

Student's First Name

The legal first name of the student. Information reports from the Demographics tool unless the Report Protected Identities checkbox is marked. When the Report Protected Identities checkbox is marked on the extract editor information reports from Identities > Protected Identity Information. If the legal name fields are blank, name information reports from the Demographics tab.


Alphanumeric, 15 characters

Census > People > Demographics > First Name


Identity.firstName

Identities > Protected Identity Information > Legal First Name


legal.firstName

140

Student's Middle Name

The legal middle name of the student. Information reports from the Demographics tool unless the Report Protected Identities checkbox is marked. When the Report Protected Identities checkbox is marked on the extract editor information reports from Identities > Protected Identity Information. If the legal name fields are blank, name information reports from the Demographics tab.


Alphanumeric, 15 characters

Census > People > Demographics > Middle Name


Identity.middleName

Identities > Protected Identity Information > Legal Middle Name


legal.middleName

141

Student's Last Name

The legal last name of the student. Information reports from the Demographics tool unless the Report Protected Identities checkbox is marked. When the Report Protected Identities checkbox is marked on the extract editor information reports from Identities > Protected Identity Information. If the legal name fields are blank, name information reports from the Demographics tab.


Alphanumeric, 25 characters

Census > People > Demographics > Last Name


Identity.lastName

Identities > Protected Identity Information > Legal Last Name 


legal.lastName

Entry Code Options

CodeNameDescription
E099
Entry into ISAEP
Entry into an Individualized Student Alternative Education Program (ISAEP) - A student who has entered an ISAEP for the first day of the new school year and is not enrolled in any school. A student in an ISAEP shall be counted in the membership and average daily membership (ADM) of the local education agency. 
E104
Transfer-private, non-religious school-local
Transfer from a private, non-religiously-affiliated school in the same local education agency - A student who transfers from a private school (operated by a non-governmental, non-religious group or organization) that is located within the administrative boundaries of the same local education agency, including hospital teaching programs.
E105
Transfer-private non-religious school-same state
Transfer from a private, non-religiously-affiliated school in a different local education agency in the same state - A student who transfers from a private school (operated by a non-governmental, non-religious group or organization) that is not located within the administrative boundaries of the same local education agency but is in the same state, including hospital teaching programs.
E106
Transfer-private non-religious school-other state
Transfer from a private, non-religiously-affiliated school in a different state - A student who transfers from a private school (operated by a non-governmental, non-religious group or organization) that is located in another state, including hospital teaching programs.
E107
Transfer-private religious school-local
Transfer from a private, religiously-affiliated school in the same local education agency - A student who transfers from a private school (affiliated with and operated by a non-governmental, religious group or organization) that is located within the administrative boundaries of the same local education agency, including hospital teaching programs.
E108
Transfer-private religious school-same state
Transfer from a private, religiously-affiliated school in a different local education agency in the same state - A student who transfers from a private school (affiliated with and operated by a non-governmental, religious group or organization) that is not located within the administrative boundaries of the same local education agency but is in the same state, including hospital teaching programs.
E109
Transfer-private religious school-other state
Transfer from a private, religiously-affiliated school in a different state - A student who transfers from a private school (affiliated with and operated by a non-governmental, religious group or organization) that is located in another state, including hospital teaching programs.
E111
Transfer-state operated institution
Transfer from a state-operated institution - A student who transfers from a state-operated institution that has an educational program. This includes mental health institutions, correctional institutions, juvenile service agencies, care shelters, and detention facilities.
E113
Transfer-home schooling
Transfer from home schooling - A student who transfers from a period of instruction in a home environment for reasons other than health.
E119
Original entry into US school
Original entry into a United States school - A student already residing in the United States enters a school for the first time in the United States or an extra-state jurisdiction.
E120
Original entry into US-uninterrupted
Original entry into a United States school from a foreign country with no interruption in schooling - A student who has recently moved from a foreign country where he or she had been enrolled in school and enters a school in the United States or an extra-state jurisdiction for the first time.
E121
Original entry into US-interrupted
Original entry into a United States school from a foreign country with an interruption in schooling - A student who has recently moved from a foreign country where he or she had not been enrolled in school and enters a school in the United States or an extra-state jurisdiction for the first time.
E203
Transfer-public school-other state
Transfer from a public school in a different state - A student who transfers from a public school that is located in another state or from a United States overseas dependents school.
R111
Re-entry from state-operated institution
Re-entry from a state-operated institution - A student who re-enters from a state-operated institution that has an educational program. This includes mental health institutions, correctional institutions, juvenile service agencies, care shelters, and detention facilities.
R115
Re-entry from the same school with no interruption
Re-entry from the same school with no interruption of schooling - A student who had previously entered any class in a school and then continues his or her membership in the same school from one term to the next because of a promotion or demotion, or who transfers from one homeroom or class to another during a regular school session.
R201
Transfer-public school in the same local agency
Transfer from a public school in the same local education agency - A student who transfers from a public school that is located within the administrative boundaries of the same local education agency.
R212
Transfer- charter school in the same local agency
Transfer from a charter school in the same local education agency- A student who transfers from a charter school, operated in accordance with state regulations, that is located within the administrative boundaries of the same local education agency.
R214
Matriculation
Matriculation from another school within the same local education agency - A student who enters a school within the same local education agency after successful completion and promotion from the highest instructional level of another school to enter the next higher level.
R216
Re-entry into a school from Homebound education
Re-entry into a school from Homebound education.
R217
Re-entry into Homebound education
Re-entry into Homebound education within the same local education agency.
R218
Re-entry into a school from Home-based education
Re-entry into a school from Home-based education.
R219
Re-entry into Home-based education
Re-entry into Home-based education within the same local education agency.
R298
Re-entry into a school from an ISAEP
Re-entry into a school from an Individualized Student Alternative Education Program (ISAEP) - A student who re-enters a school after a period of time in an ISAEP.
R302
Transfer-public school in different agency
Transfer from a public school in a different local education agency in the same state - A student who transfers from a public school that is not located within the administrative boundaries of the same local education agency but is in the same state.
R099
Entry into ISAEP
Entry into an Individualized Student Alternative Education Program
R312
Transfer-charter school, same state
Transfer from a charter school in a different local education agency in the same state
R415
Re-entry-orig. school after out of state transfer
Re-entry into original school after an out-of-state transfer.
R416
Re-entry- different school, out of state transfer
Re-entry into a different school after an out-of-state transfer.
R417
Re-entry after a voluntary withdraw
Re-entry after a voluntary withdraw.
R418
Re-entry after an involuntary withdraw
Re-entry after an involuntary withdraw
E204
In out-of-state schl bf 10/1,in VA schl after 10/1
Transfer from a public school in a different state - A student was enrolled in a public school in another state before 10/1 and then re-enrolled in a Virginia public school after 10/1.

Active Status Options

CodeDescriptionReports when...
BlankBlankthe report type is Summer.
NNot Enrolled
  • the student has zero days of membership.
  • the report type is Fall, Spring or EOY and Grade level = TT
  • the report type is Fall and enrollment end status is = W870 or W880
  • if the SRC No Show checkbox is checked on the enrollment in the State Reporting fields
  • if the enrollment End Date is prior to the first instructional day of the calendar
  • the enrollment record is marked as No Show
IInactive
  • the enrollment end date occurs before the report Snapshot date
  • the student has multiple records on the SRC; the earliest enrollment reports as I
VOnly participates
in a multi-division
online provider
(MOP) program
  • MOP Flag column =Y
  • Virtual Program column = Y
 

Online students do NOT report.

AActive
  • the student has one or more membership days and an enrollment start date <= report effective date
    AND
  • the Enrollment end date is Null or >= report effective date OR the end date is the last instructional day of the calendar
  • Enrollment end date is blank or on the Snapshot Date

Disability Options

Numeric Code

Code

Description

01

MR

Mental Retardation

03

MD

Multiple Disabilities

04

OI

Orthopedic Impairment

05

VI

Visual Impairment

06

HI

Hearing Impairment

07

SLD

Specific Learning Disability

08

ED

Emotional Disturbance

09

SLI

Speech or Language Impairment

10

OHI

Other Health Impairment

12

DB

Deaf-blindness

13

AUT

Autism

14

TBI

Traumatic Brain Injury

16

DD

Developmental Delay

19

ID

Intellectual Disabilities

Diploma Type Options

Code

Description

01

Standard Diploma

02

Advanced Studies Diploma

03

Special Diploma

04

Certificate of Program Completion

05

GED

06

IB Diploma

07

Modified Standard Diploma

08

GED as part of ISAEP

09

General Achievement Diploma

10

No award - IEP allows multiple years in grade 12

11

No award - foreign exchange student

12

No award - EL status allow multiple years in grade 12

Post Grad Options

Code

Description

1

4 year college

2

2 year college

3

Other educational plans

4

Military

5

Employment

6

Other

W8 Reason Options

Code

Description

10

Achievement Problems

20

Behavioral Difficulties

30

Health Problems

40

Family

41

Parental Privilege

42

PK Student

50

Financial Hardship

60

Employed

70

Moved

80

Reached Maximum Age

81

Personal choice

82

Post Graduate

90

Expulsion

Tuition Paid Options

Code

Description

2

Paid tuition to State supported institution

3

Paid tuition to private institution

4

Regional Center (full-day or half-day programs)

5

Received tuition in excess of Serving Division

7

Served through CSA

9

Tuition from inter-state compact placement

10

Contiguous Out-of-State Stu w/ same att privileges

11

Contiguous Out-of-State Stu w/o same att privilege

12

Non-Contiguous State or Territory outside of US

15

Tuition paid to a school outside of Virginia

19Local Center within a Public School Division

PK Experience Options

Code

Description

1Head Start
2Public Preschool
3Private Preschool/Day Care
4Department of Defense Child Development Program
5Family Home Daycare Provider
6No Preschool Experience

Virtual Program Options

Code

Description

1

Participates from home

2

Participates from home - homebound

3

Participates from home - expulsion or suspension

4

Participates from home - short-term suspension

5

Participates from public school facility

6

Participates from private school facility

7

Participates from another location

8Participates in the full-time Virtual Virginia Program

Race/Ethnicity Options

Code

Description

01

American Indian/Alaska Native

02

Asian

03

Black or African American

05

White

06

Native Hawaiian/Other Pacific Islander

07

American Indian/Alaska Native and Asian

08

American Indian/Alaska Native and Black or African American

09

American Indian/Alaska Native and White

10

American Indian/Alaska Native and Native Hawaiian

11

Asian and Black or African American

12

Asian and White

13

Asian and Native Hawaiian

14

Black or African American and White

15

Black or African American and Native Hawaiian

16

Native Hawaiian and White

17

American Indian/Alaska Native, Asian and Black or African American

18

American Indian/Alaska Native, Asian and White

19

American Indian/Alaska Native, Asian and Native Hawaiian

20

Asian, Black or African American and White

21

Asian, Black or African American and Native Hawaiian

22

Black or African American, White and Native Hawaiian

23

Black or African American, Native Hawaiian and American Indian/Alaska Native

24

White, Black or African American and American Indian/Alaska Native

25

White, Native Hawaiian and American Indian/Alaska Native

26

White, Native Hawaiian and Asian

27

American Indian/Alaska Native, Asian, Black or African American and White

28

Asian, Black or African American, White and Native Hawaiian

29

Black or African American, White, Native Hawaiian and American Indian/Alaska Native

30

White, Native Hawaiian, American Indian/Alaska Native and Asian

31

Native Hawaiian, American Indian/Alaska Native, Asian and Black or African American

32

American Indian, Asian, Black or African American, White and Native Hawaiian

Placement Code Options

Code

Description

1

Public day school

2

Public sep school facility

3

Private sep school facility

4

Public resident facility

5

Private resident facility

6

Home based program

7

Hospital

8

Correctional facility

17

Regular early childhood program

18

Special Ed classroom

19

Special Ed sep school

20

Special Ed res. facility

21

Home

22

Service provider location

Tuition Reimbursement Disability Codes

Reported Value

Code

Description

3

MD

Multiple Disabilities

6

HI

Hearing Impairment

8

ED

Emotional Disturbance

12

DB

Deaf-blindness

13

AUT

Autism

14

TBI

Traumatic Brain Injury

Intensive Support Codes

CodeDescription
1Cooperative Centers for Exceptional Children
2Mid Peninsula Regional Special Ed Center
3Laurel Regional Program
4Northern Neck Regional Program
5Northwestern Regional Education Program
6New Horizons Regional Education Center
7Piedmont Regional Education Center
8Shenandoah Valley Regional Program
9SE Cooperative Education Program (SECEP)
10Northern Virginia Regional Special Ed Program
11Henry Co Public Sch/Martinsville Reg Program
12Roanoke Valley Regional Board
13Region I Consortium
14Rockbridge Regional Partnership
15Stafford/Fredericksburg Regional Partnership
16Caroline/King George Regional Partnership
17Far Southwest Regional Partnership
18Mid Southwest Regional Partnership
19Near Southwest Regional Partnership
20Westmoreland Regional Partnership
21Fairfax Regional Partnership
22Potomac Regional Partnership
23Fauquier Regional Partnership
24Highlands Regional Partnership
25Eastern Shore Regional Partnership
26St. Mary’s Infant Home
27Roanoke Collaborative Partnership
28 Region 8 Quad County Regional Program
29Danville/Pittsylvania Sped Regional Program
30Halifax/Mecklenburg Sped Regional Program

Previous Versions

Student Record Collection (SRC) (Virginia) [.2203 - .2211]

Student Record Collection (SRC) (Virginia) [.2148 - .2152]

Student Record Collection (SRC) (Virginia) [.2144]

Student Record Collection (SRC) (Virginia) [.2132 - .2140]

Student Record Collection (SRC) (Virginia) [.2044 - .2128]

Student Record Collection (SRC) (Virginia) [.2036 - .2040]

Student Record Collection (SRC) (Virginia) [.2028 - .2032]

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