Classic View: Attendance > Reports > Consecutive Absence Report
Search Terms: Consecutive Absence Report
The Consecutive Absence Report counts the instructional periods in which a student is scheduled during the date range entered. If the student is absent from all scheduled instructional periods, the student is counted as absent in this report. Non-Instructional periods are ignored.
Consecutive Absence Report
Report Logic
The Consecutive Absence Report requires attendance data to be entered on the student's Attendance tab. This report also uses the calendar's Period Structure information to only include periods marked as Instructional.
Students who meet the entered criteria multiple times during the date range print multiple times on the report in order of the most recent consecutive days' absence according to the date range entered (or calendar year by default). Exempt absences are not included on this report.
Absences are aggregated based on the entered minimum consecutive absence value.
Report Editor Details
The following information details the different areas of the Consecutive Absence Report editor.
| Option | Description |
|---|---|
| Date Range | To narrow the results of this report, a Start Date and End Date can be entered. These are not required fields, and is not populated with any particular date. If these fields are left blank, the calendar's start and end dates are used. The Active Enrollments Only checkbox is available to limit the students displayed in the report to those whose enrollment record was active for all or part of the entered date range. If not selected, students who did not have active enrollment records during the entered date range are included in the report results. |
| Student Selection | Students can be selected for inclusion in the report by either a Grade level or an Ad hoc Filter. Only grade levels that are part of the selected calendar report. All students can be selected in the Grade level area, but choosing all students and multiple calendars when reporting on a large date range may slow server response time and delay the generation of the report. When an Ad hoc Filter is selected, only those students in the selected filter AND in the selected calendar(s) are reported. |
| Absent Selection | The Consecutive days absent area defines the number of days in a row where the student was absent for the entire school day (all instructional periods). For the purposes of this report, a Minimum number of days absent must be entered in whole numbers (a value of 1 can be entered, but for this report is not necessarily helpful). If desired, a Maximum number of days absent can be entered. If both fields are entered, the report only includes students who have at least the Minimum amount of days absent and no more than the Maximum number of days absent. Excuse types are assigned when the attendance office entered student attendance information for the day. The report can be generated to display unexcused, excused and unknown absences. A combination of these options are available:
|
| Report Format | Determines how the report generates - PDF or DOCX format. |
| Calendar Selection | At least one calendar must be chosen in order to generate this report. Calendars can be listed by Active Year, by School or by Year. Use the CTRL or SHIFT keys to select multiple calendars. |
| Report Generation | To display the results of the report immediately, click the Generate Report button. This is best if the selection criteria is small (one or two calendars, a short date range, a smaller student selection, etc.). To displays the results of the report at a later time, click the Submit to Batch button. This is best if the selection criteria is large (several calendars, a large date range, a large student selection, etc.). When this is done, a message displays asking for the selection of more Batch Queue options. See the Batch Queue article for more information. |
Generate the Report
- Enter a Start Date on which to base the number of attendance days included in the report.
- Enter an End Date for this report.
- Determine if only active enrollments should be included in the report. If yes, mark the Active Enrollments Only checkbox.
- Select the students to include in the report by choosing a Grade level or by choosing an Ad hoc Filter.
- Enter the Minimum number of days absent for this report.
- If desired, enter the Maximum number of days absent for this report.
- Select the appropriate option for the Absent Excuse types to include in the report.
- Select the desired Report Format.
- Select the desired Calendars to include in the report.
- Click the Generate Report button to see the results of the report immediately. Or, click the Submit to Batch button to choose when the report generates.
Consecutive Absence Report - PDF Format
Consecutive Absence Report - DOCX Format
