Enrollments (Pennsylvania) [.2235 and previous]

Classic View: Student Information > General > Enrollments

Search Terms: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.

By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Classic View: Student Information > General > Enrollments > General Enrollment Information

The General Enrollment Information editor describes the calendar, schedule, grade, start/end date and reason for the creation or ending of the enrollment record. Both the Start and End Status fields are unique to the state of California. California reporting also relies heavily on Service Type when populating reports. These fields are further described below.  All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments page. 

General Enrollment Information Editor

Start Status and Start Date

Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. The Start Date indicates the start date of the enrollment record. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields. 

End Status and End Date

The End Status indicates the reason a prior year student has not enrolled in the district during the current school year. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users are not allowed to save an end-dated enrollment without an assigned End Status.  However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date. 

No Show

A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy.

The No Show checkbox is NOT used for state reporting. End Status is used to determine No Show students. Please refer to the End Status section to determine the appropriate End Status for a No Show student. No Show students also require an Enrollment End Date in order to be excluded from reports.

Service Type

The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.

To ensure you are assigning the proper service types to enrollments, please see your state documentation for more information.

CodeDescriptionNotes
PPrimaryThis type of enrollment is a student's primary enrollment. This is the school the student attends all or most of the time. System settings determine whether a student can have multiple active primary enrollments at one time.
SPartial

A partial enrollment indicates a student attends a school part of the time. One example might be a middle school student who attends a high school class and has a partial enrollment at the high school.

NSpecial Ed Services

A Special Education enrollment indicates the student ONLY attends the school to receive special educations services.

Database Location:

Enrollment.serviceType

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core elements > serviceType

State Reporting Fields

Classic View: Student Information > General > Enrollments > General Enrollment Information

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Pennsylvania and may directly affect the way students are reported to the state department of education.

Every field on this editor except the following are included in state reports:

  • CT School Type
  • Career Technical Program
  • AUN of CT School
  • Branch of CT School

Updates to State Reporting fields overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

State Reporting Enrollment Editor

State Exclude

If marked, this option excludes a student from reporting on Pennsylvania state reporting extracts.

Database Location:

Enrollment.stateExclude

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > stateExclude

Notes:

Be aware that some reports may not recognize State Exclude preferences. Some reports may specify to include all enrollments, even enrollments marked as State Exclude. In that case, the enrollment would report in that specific report regardless of what is selected in the State Exclude checkbox.

Mobility

When marked, indicates the student did not return to the expected school after summer. Three options are available:

CodeDescription
ANo show/drop out/Never attendance in reporting SY
BSummer transfer/Never attendance in reporting SY
CSped/enrolled/not educated at LEA in reporting SY

Database Location:

Enrollment.mobility

Ad Hoc inquiries:

Student > Learner > State Localized Elements > mobility

Reports:

Percent Enrolled

The total percentage of the student's enrollment. A student enrolled fulled time has a Percent Enrolled of 100.

Database Location:

Enrollment.percentEnrolled

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > percentEnrolled

Student Status

Indication of the current status of the student. 

CodeDescription
AHome Schooled
ONon-Public Student attending part or full time
RCourt/Agency Placed
U1305 Non-resident foster student/Residency B or C
VNon-resident parent paid/waived tuition
WOpportunity Scholarship Tax Credit Student

Database Location:

Enrollment.studentStatus

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > studentStatus

Reports:

Resident District, Resident School, Funding District

Resident District and Funding District fields are used in state reports to indicate the school district where the student resides (Resident District) and the school district who receives the funding for the student (Funding District).  Resident School indicates the school in which the student should attend based on school boundaries. The list of districts and schools is managed by the districts and can be modified in the System Administration > Custom > Attribute/Dictionary > Definition > District List attribute and System Administration > Custom > Attribute/Dictionary > Enrollment > Resident District, Resident School. State reports use the list of districts in the Definition list.

Database Location:

Enrollment.residentDistrict

Enrollment.servingDistrict

Enrollment.residentSchool

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > Resident District

Student > Learner > Active Enrollment > Core Elements > Serving District

Student > Learner > Active Enrollment > State Reporting Elements > Resident School

Reports:

PIMS Residence Status

Residency code used to identify whether the student is a resident or non-resident.

CodeDescriptionDefinition
AResident, inc 1302 and resident foster children
  • Student whose natural/adoptive parent or legal guardian resides in the reporting school district
  • Affidavit student residing with an adult other than natural/adoptive parent
  • Emancipated student
  • Pre-adoptive student
  • Foreign exchange student with a J-1 visa
  • Homeless student not living in a shelter or institution
  • Student whose natural/adoptive parent or guardian is a migrant worker 
  • Student whose natural/adoptive parent or legal guardian and foster parent reside in the reporting school district. 

District Code of Residence and Funding District are the same.

B1305, Non-Resident foster child

Non-resident student in foster home who is educated by the school district in which the foster parent resides or is educated by an out of-state school. The student’s natural/adoptive parent or legal guardian resides outside the reporting district.

Also includes students if any of the following living arrangements/placements is true: 

  • Family living program
  • Formal kinship care
  • Respite care
  • Transitional foster care 

District Code of Resident and Funding District are different. 

C1305, Non-Resident foster child and parents

Non-resident student in foster home who is educated by a school district that is not the school district of residence of the foster parent or a non-resident foster student educated by an IU, CTC, or CS. 

District Code of Residence and Funding District are different.

D1306, Institutionalized Non-Resident, Unknown District of Residence

Institutionalized non-resident student who has been disclaimed on the PDE-4605 “Determination of District of Residence for Students in Facilities or Institutions in Accordance with Section 1306 of School Code” and thus has no known school district of residence. 

Documentation that the location of the district of residence is unknown must be maintained, including an accurate and complete PDE-4605 and supporting documents (ex. court order terminating parental rights or PDE letter confirming ward of state status). 

Funding District Code is the host school district’s AUN.

E1306, Institutionalized Non-Resident, Unknown District of Residence - Detention

Non-resident student who has been disclaimed on the PDE-4605 for whom education was provided in a detention facility. 

A detention facility is an institution to which children are referred pursuant to a proceeding under 42 Pa. C.S. Chapter 63 (relating to juvenile matters).

Documentation that the district of residence is unknown must be maintained, including an accurate and complete PDE-4605 and supporting documents (ex. court order terminating parental rights or PDE letter confirming ward of state status).

Funding District Code is the host school district’s AUN.

F1306, Institutionalized Non-Resident AcknowledgedInstitutionalized non-resident student whose school district of residence has been acknowledged on the PDE-4605. 
GNon-Resident District Paid Tuition

Non-resident student educated by the reporting school district or LEA whose tuition was paid by the resident school district. 

District Code of Residence and Funding District are the same.

HNon-Resident Parent Paid Tuition

Non-resident student educated by the reporting school district or LEA whose tuition was paid by a private party (usually the parent). 

District Code of Residence and Funding District  are different.

INon-Resident Tuition Waiver In-State

Non-resident student educated by the reporting school district or LEA whose tuition was waived by the school board. 

District Code of Residence and Funding District are different.

JNon-Resident OOS

Non-resident student educated by the reporting school district or LEA whose tuition was either paid by the out-of-state (OOS) school district or parent or waived by the school board. 

District Code of Residence and Funding District are different.

KAct 6 Philadelphia CityNon-resident out-of-state medically indigent student hospitalized in exclusively charitable children’s hospitals educated by Philadelphia City SD. 
L1306 Institutionalized Non-Resident Unknown Dist

Institutionalized non-resident student who has been disclaimed on the PDE-4605 “Determination of District of Residence for Students in Facilities or Institutions in Accordance with Section 1306 of School Code” and thus has no known school district of residence.

Documentation that the location of the district of residence is unknown must be maintained, including an accurate and complete PDE-4605 and supporting documents (ex. court order terminating parental rights or PDE letter confirming ward of state status). 

Funding District Code is not the educating LEA. 

M1306 Institutionalized Non-Resident, Acknowledged

Institutionalized non-resident student whose school district of residence has been acknowledged on the PDE-4605 and the educating LEA is directly billing the district of residence. 

District Code of Residence and Funding District are the same.

Database Location:

Enrollment.pimsResidenceStatus

Ad Hoc Inquiries:

Student > Learner > Custom Enrollment > pimsResidenceStatus

Reports:

PIMS Student Calendar

District of Enrollment

District Code (AUN) of the LEA providing the majority of the student's core academic education. The list of available districts can be populated in the Attribute/Dictionary and is customizable by the districts.

Database Location:

Enrollment.districtOfEnrollment

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment >districtOfEnrollment

Reports:

Special Ed Snapshot

Location of Service

Customizable list (in the Attribute Dictionary) for districts to indication where services are provided for the student.

Database Location:

Enrollment.locationOfServices

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > locationOfServices

Reports:

Special Ed Snapshot

District of Sending Charter School

Identifies the sending charter school district

Database Location:

Enrollment.sendingCharterSchoolDistrict

Notes:

When a charter school contracts with another public entity to educate their student, the educating entity populates these fields with the charter school’s location code (4-digit building number) and the charter school’s administrative unit number (9-digit AUN). If a student changes charter schools mid-year, the educating entity must create a second Student Calendar Fact record using a different Calendar ID (key field). The Days Enrolled is attributed to each resident school district/charter school combination.

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > sendingCharterSchoolDistrict

Reports:

PIMS Student Calendar

Sending Charter School Location

Identifies the location of the sending charter school district.

Database Location:

Enrollment.sendingCharterSchoolLocation

Notes:

When a charter school contracts with another public entity to educate their student, the educating entity populates these fields with the charter school’s location code (4-digit building number) and the charter school’s administrative unit number (9-digit AUN). If a student changes charter schools mid-year, the educating entity must create a second Student Calendar Fact record using a different Calendar ID (key field). The Days Enrolled is attributed to each resident school district/charter school combination.

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > sendingCharterSchoolLocation

Reports:

PIMS Student Calendar

Location Code Override

Acts as an override value for the School Number. The entered value reports in the Location Code field on the PIMS Extracts, instead of reporting the Location Code from the Alt School Number field on the School editor. When both the Location Code field and the Alt School Number field are not populated, the Location Code reports from the State School Number.

Graduation Status

Indication of whether a student graduates, drops out, or transfers.

CodeDescriptionMatching Enrollment Withdrawal CodeMatching Special Education Snapshot Template Exit Code
ADropped out, academic problemsWD01

03: Reached maximum age

04: Dropped Out

BDropped out, behavior problemsWD01

03: Reached maximum age

04: Dropped Out

CDropped out, married or pregnantWD01

03: Reached maximum age

04: Dropped Out

DDropped out, disliked schoolWD01

03: Reached maximum age

04: Dropped Out

GGraduated with regular diploma or GEDWD04

01: Graduated with HS diploma

02: Received GED

HDropped out, enrolled but did not showWD09

03: Reached maximum age

04: Dropped Out

IRetired PAsecureID (PDE use only)N/AN/A
JIncorrectly reported but cannot be deleted (Internal Snapshots only)N/AN/A
LLeft PA Public school system but did not drop out (e.g., transferred out of PA, transferred to private school, died, etc.).WD03
WD06

06: Moved out of Pennsylvania, known to be continuing

09: Died


ODropped out, other reasonWD01

03: Reached maximum age

04: Dropped Out

RDropped out, runaway or expelledWD01

03: Reached maximum age

04: Dropped Out

SONLY for students graduating between July 1 and September 30 (inclusive) whose graduation is reported in the prior school year, and who must be reported in the current year Student template because of other reporting requirements. Examples include Special Ed students graduating after July 1 whose exit must be reported in the school year that began on July 1; and students who complete graduation requirements after classes begin in the school year that began on July 1 and whose membership must be reported in the new school year that began on July 1.N/AN/A
TTransferred to another LEA in PAWD0299: Transferred to another LEA in Pennsylvania, known to be continuing
WDropped out, wanted to workWD01

03: Reached maximum age

04: Dropped Out

Database Location:

Enrollment.graduationStatus

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > graduationStatus

Reports:

PIMS Student Template

Post Dropout Plans

Indicates the student's plans after graduating high school or dropping out of school.

Database Location:

Enrollment.postDropoutPlans

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > postDropoutPlans

Reports:

School Start Date

Indicates the start date of the school.

Database Location:

Enrollment.schoolStartDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > schoolStartDate

Reports:

District Start Date

Indicates the start date of the district.

Database Location:

Enrollment.districtStartDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > districtStartDate

Reports:

State Start Date

Indicates the state start date for the enrollment.

Database Location:

Enrollment.stateStartDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > stateStartDate

Reports:

No Benchmark Met

When marked, indicates the student has not met career benchmarks.

Database Location:

Enrollment.benchmark

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > benchmark

Reports:

PIMS Student Career Benchmarks Template

Title III

When marked, indicates the student receives Title III services.

Database Location:

Enrollment.stateTitle3

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > stateTitle3

Reports:

Immigrant

When marked, indicates the student has an immigrant designation.

Database Location:

Enrollment.immigrant

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > immigrant

Reports:

Title 1

When marked, indicates the student is designated as a Title 1 student.

Database Location:

Enrollment.title1

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > title1

Reports:

Section 504

When marked, indicates the student is in a 504 program.

Database Location:

Enrollment.section504

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > section504

Reports:

Reports:

Economic Disadvantaged

When marked, indicates the student is considered economically disadvantaged.

To determine if a student is economically disadvantaged, poverty data sources such as Temporary Assistance for Needy Families cases, census poor, Medicaid, children living in institutions for the neglected or delinquent, or those supported in foster homes may be used.

Database Location:

Enrollment.economicDisadvantaged

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > economicDisadvantaged

Reports:

Foreign Exchange Student

When marked, indicates the student is a foreign exchange student.

Database Location:

Enrollment.foreignStudent

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > foreignStudent

Reports:

Gifted/Talented

Indicates the student is in a gifted/talented program.

In the Campus.1949 Release Pack, the Gifted/Talented checkbox, the GIEP Indicator checkbox, and the Gifted IEP Services checkbox were combined into one field, and changed to a dropdown list. Data was converted as follows:

  • Students who had the Gifted/Talented checkbox marked were assigned the GX: Gifted No Services selection.
  • Students who had the GIEP Indicator checkbox marked were assigned the GY: GIEP Indicator selection.
  • Students who had the Gifted IEP SErvices checkbox marked were assigned the GS: Gifted IEP Services selection.

Database Location:

Enrollment.giftedTalented

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > giftedTalented

Reports:

Displaced Homemaker

When marked, indicates the student is a displaced homemaker, meaning the individual:

  • has worked primarily without remuneration to care for a home and family, and for that reason has diminished marketable skills;
  • has been dependent on the income of another family member but is no longer supported by that income; 
  • is a parent whose youngest dependent child will become ineligible to receive assistance under Part A of title IV of the Social Security Act not later than 2 years after the date on which the parent applies for assistance under such title;
  • is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

Database Location:

Enrollment.displacedHomemaker

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > displacedHomemaker

Reports:

Single Parent

When marked, indicates the student is part of a single parent household - any individual who is unmarried or legally separated from a spouse and who has a minor child or children for which the parent has either custody or joint custody or is pregnant. This is a Perkins requirement. This is an element required for secondary and adult affidavit program CTE students only. 

Database Location:

Enrollment.singleParent

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > singleParent

Reports:

English Assessment Test

Selection indicates the type of English Assessment the student took.

Database Location:

Enrollment.englishAssessmentTest

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > englishAssessmentTest

Reports:

PIMS Location Annual Fact Template

Assessment Category

Selection indicates into which category the student's assessment status falls.

Database Location:

Enrollment.assessmentCategory

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > assessmentCategory

Reports:

PIMS Location Annual Fact Template

EL 1st Yr Exempt

Identifies a first year EL student as being exempt from testing.

Database Location:

Enrollment.elExempt

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > elExempt

Reports:

Date 1st Enrolled in EL ED Program

Identifies the first date of enrollment in an EL program.

Database Location:

Enrollment.firstELLEnrollDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > firstELLEnrollDate

Reports:

Assessment Participation

Identifies the state assessment(s) that a student is participating in throughout the given school year. This field will facilitate PDE parsing data for LEAs administering the test and support the creation of pre-code labels by various testing vendors. 

  • LEAs not administering an assessment to a student are to use Code I.
  • LEAs administering an assessment indicate the appropriate code

The purpose of this field is to generate precode labels for the PSSA. This field is not used for PSSA Accountability. During the Accountability snapshot, this field can remain unchanged. Students in grades 3-8 must test in the PSSA (code B) or PASA (code A) per Chapter 4 requirements. The LEA should use Code I (Not Participating) for the student that is dual-enrolled, but being educated outside the LEA.

Database Location:

Enrollment.assessmentParticipation

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation

Reports:

Assessment Participation Code 2-4

Identifies that a student will participate in:

  • Keystone Winter Assessment (Assessment Participation Code 2). 
  • Keystone Spring Assessment (Assessment Participation Code 3)
  • Keystone summer Assessment (Assessment Participaiton Code 4)

These field will facilitate PDE parsing data for LEAs administering the test and support the creation of pre-code labels by various testing vendors. 

Database Location:

Enrollment.assessmentParticipation2

Enrollment.assessmentParticipation3

Enrollment.assessmentParticipation4

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation2

Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation3

Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation4

Reports:

EL Assessment Participation Code 5

Identifies the associated assessment(s) in which a student participates throughout the given school year.

Database Location:

Enrollment.assessmentParticipation5

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > assessmentParticipation5

Reports:

CTE Student

Indication of the student's CTE Status.

Database Location:

Enrollment.cte

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > cte

Reports:

Alternate Calendar ID (CTE)

Calendar ID of the alternate enrollment calendar

Database Location:

Enrollment.altCalendar

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > altcalendar

Reports:

PIMS Student Calendar Template

CTE Session

Indicates that the student is a part of an MBIT adult education program

Database Location:

Enrollment.mbitSession

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > mbitSession

Reports:

PIMS Student Calendar Template