VE-135 File (Colorado) [.2144 - .2223]

Classic View: CO State Reporting > VE-135 File

Search Terms: VE-135 File

The VE-135 File is used to report demographic and program information about secondary and post-secondary CTE students for submission to the VE-135 database. Enrollment information is reported, as is follow-up information on CTE students, and may also include information on post-secondary students who have academic or undeclared majors.

Two extract types exist for reporting high school students (grades 7-12) or for reporting middle school students (grades 6-8).

VE-135 Extract

Report Logic

One record per student CDE ID per program reports. If the State finds duplicate records for a student in the same program, the last record found in the submitted file is  used, regardless of the completion code.

Vocational records associated with calendars in which a student has a partial enrollment are reported if other reporting conditions are met. This means that even though a student may have a partial enrollment in the selected calendar, that student may not report.

Student Vocational Education records are only pulled for the first year of the reporting school year (i.e., a record in 2020 reports for the 2020-2021 school year).

Grade Levels

Grade levels must be mapped to State Grade Levels. 

Students enrolled in grades 7 and 8 report in both the Middle School and High School format. When the MS CTE checkbox is marked on the Vocational Education record, the student reports only for the Middle School format.

Middle School

Students enrolled in State Grade Levels of 6-8 who have a Vocational Education record within the reporting school year AND the MS CTE checkbox marked on that Vocational Education record are included on the report. 

One record per student per program per school reports. 

  • If the student was enrolled in three different middle school programs at one school, three unique records report.
  • If the student was enrolled in two different programs at two different schools, two unique records report.
  • If multiple records contain the same CDEID data and ProgramID, one record reports.

High School 

Students enrolled in State Grade Levels 7-12 who have an active enrollment during the reporting period AND has an active Vocational Education record during the reporting period are included on the report.

Only one record reports per unique combination of VE Program ID AND CIP Code combination.

  • If student has multiple Vocational Education records with matching VE Program ID and CIP Code, all applicable statuses report in one row.
  • If student has multiple Vocational Education records with non-matching VE Program ID and CIP Code, all unique instances report in a separate row.

Generate the VE-135 Extract

  1. Select the desired Extract Type from the dropdown list.
  2. Mark the Report Legal name to report the student's legal name and gender from the Protected Identity Information section on the student's Identities record. When this is not marked, the student's name and gender reports from the standard Identity information fields.
  3. Select the file Format. To review data prior to submission to the state, use the HTML format. For submission to the state, use the State Format (Fixed width).
  4. Select which Calendar(s) to include in the file. This selection represents the school in which the student receives the vocation education, not necessarily the student's calendar of enrollment.
  5. Click the Generate Extract button to display the extract immediately. Or, click the Submit to Batch button to choose when the extract generates. The extract displays in a separate window in the designated format ordered by the vocational educational record.

Districts can determine which fields are required for entry on the Vocational Education tab using the Attribute Dictionary (expand the TEDS attribute). When the fields are marked as Required in the dictionary, an entry must be made in order to save the record. If the Required checkbox is not marked, data does not need to be entered.

If the Required checkbox is not marked and data is not entered for those fields, results on the VE-135 Report are not populated.

VE-135 Middle School Layout, HTML Format

VE-135 High School Layout, CSV Format

VE-135 Middle School Layout, State Format (fixed width)

VE-135 Report Layout

High School Format

Element

Description

Location

Program Level

Indicates the level of training assigned to the student. 


Reports a value of 1. 


Alphanumeric, 1 character

Scheduling > Courses > Course > Course Editor > Type


Course.type

School Year

Reports the school year is reported as the last two digits of the second year in the school year (i.e., 20 is reported for the 2019-2020 school year).


Numeric, 2 digits

System Administration > Calendar > Calendar > Calendar Info > End Date


Calendar.endDate

Home CDE ID

Indicates the code assigned to the school for the student's school of primary academic enrollment.


Numeric, 4 digits

Student Information > General > Vocational Education > Vocational Education Detail > School Number


Enrollment.residentSchool

CDE ID

Reports the school's unique 4-digit CDE school code.


Numeric, 4 digits

System Administration > Resources > School > School Editor > School Detail > School number


School.Number

CIP

Reports the 6-digit CIP Code of the student's vocational education program.


Numeric, 6 digits

Student Information > General > Vocational Education > Vocational Education Detail > CIP Code


TEDS.cipCode

Program ID

Reports the 5-digit VE Program Code (also known as the fiscal code or VE-115.


Numeric, 5 digits

Student Information > General > Vocational Education > Vocational Education Detail > VE Program ID


TEDS.veProgramID

SASID

Reports the ten-digit Colorado Department of Education RITS/SASID.


If the student does not have a State ID, this field reports blank.


Alphanumeric, 10 characters

Census > People > Demographics > Person Identifiers > State ID


Person.stateID


First Name

Indicates the student's first name.


When the Report Legal Name field checkbox is marked, the first name reports from the Legal First Name field.


Alphanumeric, 50 characters


Census > People > Demographics > Person Information > First Name


Identity.firstName


Census > People > Identities > Protected Identities Information > Legal First Name


Identity.legalFirstName

Middle Name

Indicates the student's middle name.


When the Report Legal Name field checkbox is marked, the middle name reports from the Legal Middle Name field.


Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Middle Name


Identity.middleName


Census > People > Identities > Protected Identities Information > Legal Middle Name


Identity.legalMiddleName

Last Name

Indicates the student's last name.


When the Report Legal Name field checkbox is marked, the last name reports from the Legal Last Name field.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName


Census > People > Identities > Protected Identities Information > Legal Last Name


Identity.legalLastName

DOB

Reports the student's date of birth.


Date field, 8 characters (MMDDYYYY)


Census > People > Demographics > Birth Date


Identity.birthDate


Sex

Reports the student's gender.


When the Report Legal Name field checkbox is marked, the gender reports from the Legal Gender field.


Numeric, 2 digits (01 = Female, 02 = Male)


Census > People > Demographics > Person Information > Gender


Identity.gender


Census > People > Identities > Protected Identities Information > Legal Gender


Identity.legalGender


Grade

Reports the student's grade level. High school reporting options include:

  • 090: 9th grade
  • 100: 10th grade
  • 110: 11th grade
  • 120: 12th grade

Alphanumeric, 3 characters

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade


Phone

Reports the seven digit student's home phone number.


If the student's phone number is not 7 or 10 digits, this field reports as spaces.


Numeric, 7 digits


Census > People > Households > Household Phone & Address(es) > Phone


Contact.phone


Email

Reports the student's email address.


Alphanumeric, 50 characters


Census > People > Demographics > Personal Contact Information > Email


Contact.email

Hispanic

Indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture of origin, regardless of race. Reports as:

  • 00 - No, not Hispanic or Latino
  • 04 - Yes, Hispanic or Latino

Numeric, 2 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.Hispanic

American Indian

Indicates a person having origins in any of the original peoples of North America and South America (including Central America) and who maintain tribal affiliation or community attachment. Reports as:

  • 00 - No, not American Indian or Alaska Native
  • 01 - Yes, American Indian or Alaska Native

Numeric, 2 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

Asian

Indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam. Reports as:

  • 00 - No, not Asian
  • 02 - Yes, Asian

Numeric, 2 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

Black

Indicates a person having origins in any of the black racial groups of Africa. Reports as:

  • 00 - No, not Black or African American
  • 03 - Yes, Black or African American

Numeric, 2 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

White

Indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Reports as:

  • 00 - No, not White
  • 05 - Yes, White

Numeric, 2 digits

Census > People > Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

Pacific Islander

Indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. Reports as:

  • 00 - No, not Native Hawaiian or Other Pacific Islander
  • 06 - Yes, Native Hawaiian or Other Pacific Islander

Numeric, 2 digits

Census > People >Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

Limited English

Indicates whether the student is EL (English Learners) or an English Language Learner (ELL).
   
If the student has an EL program status of EL, or if the status is Exited EL and the Second Year Monitoring Date is on or after the Effective date entered on the extract editor while having a Home Primary Language that is not English, a value of 1 reports.


Otherwise, a value of 0 (zero) reports.


Numeric, 1 digits

Student Information > Program Participation > English Learners (EL) > EL


Enrollment.englishProficiency

IEP

Reports a value of 1 when the student has a valid, locked IEP with a start date in the current calendar. Otherwise, a value of 0 (zero) reports.


If the district does not use the Special Education module, the enrollment record is used (where the IEP field is marked) to find special education students.


Numeric, 1 digit

Student Information > Special Ed > Documents > Plan Outline > Education Plan



Plan.iep


Student Information > General > Enrollments > Special Ed Fields > IEP


Enrollment.iep

Active 504

Indicates whether the student has an active Section 504 plan.


Reports a value of 1 when the student has an active 504 record at any point during the reporting school year.


Otherwise, reports a value of 0 (zero). 


Numeric, 1 digit

Student Information > Program Participation > Section 504


Section504.section504ID

Disadvantaged

Indicates whether the student is considered Economically Disadvantaged.

  • Reports a value of 1 when the student economically disadvantaged.
  • Reports a value of 0 (zero) when the student is not economically disadvantaged.

Numeric, 1 digit

FRAM > Eligibility > Eligibility


Fram.eligibility

Migrant Student

Reports the student's migrant status.

  • Reports a value of 1 when the Migrant checkbox is marked on the enrollment record.
  • Reports a value of 0 (zero) when the Migrant checkbox is not marked on the enrollment record.

Numeric, 1 digit

Student Information > General > Enrollments > State Reporting Fields > Migrant


Enrollment.migrant

High School Graduate

Indicates whether the student graduated in the reporting year.

  • A value of 1 reports if the student graduated in the reporting school year. The student must have a Diploma Date entered in order to report as a graduate.
  • A value of 2 reports if the student is a high school senior that did not receive a diploma in the reporting school year and is continuing high school for a fifth year.
  • A value of 3 reports if the student is a high school senior that did not receive a diploma in the reporting school year and is continuing high school for a sixth year.
  • A value of 0 (zero) reports if the student did not graduate in the reporting school year. This means the student does not have a Diploma Date entered in the Graduation record for the year the report is generated.

Numeric, 1 digit


Student Information > General > Graduation > NGA Cohort End Year


Graduation.cohort YearNGA


Student Information > General > Graduation > NCLB Cohort End Year/ Graduation Date


Graduation.cohort YearNCLB


WBL

Indicates whether the student has a selection in the WBL field on the student Vocational Education record.

  • Reports a value of 1 when the student has a Vocational Education record that was active at any time during the school year AND contains one or more values in the WBL field. 
  • Otherwise, reports a value of 0 (zero).

Numeric, 1 digit

Student Information > General > Vocational Education > WBL

TEDS.wbl
Participant

Indicates whether the student's vocational education particpant status. 

  • Reports a value of 1 when the Concentration Status selected is PAR: Participant.
  • Otherwise, reports a value of 0 (zero).

Numeric, 1 character

Student Information > General > Vocational Education > Status = PAR: Participant

TEDS.status

Concentrator

Indicates whether the student is a program concentrator.

  • Reports a value of 1 when the Concentration Status selected is COM: Concentrator or COM: Completer.
  • Otherwise, reports a value of 0 (zero).

Numeric, 1 digit

Student Information > General > Vocational Education > Status = CON: Concentrator


TEDS.status

Completer

Indicates the student's vocational education completion status. 

  • Reports a value of 1 when the student has a Vocational Education record that is active at any time during the school year AND has a Stuse of COM: Completer. Concentration Status selected is COM: Completer.
  • Otherwise, reports a value of 0 (zero).

When the Status is COM: Completer, the student reports as both COM: Completer AND CON: Concentrator. 


Numeric, 1 character

Student Information > General > Vocational Education > Status


TEDS.status

Instructor ID

Reports the first 3 characters of the instructor's last name.


For example, John Smith is reported as SMI.


Alphanumeric, 3 characters


Student Information > General > Vocational Education > Vocation Education Detail > Instructor


TEDS.instructor

Middle School Format

Element

Description

Location

Program Level

Indicates the level of training assigned to the student.


Reports a value of 5.


Numeric, 1 character

Scheduling > Courses > Course > Course Editor > Type


Course.type

School Year

Reports the school year is reported as the last two digits of the second year in the school year (i.e., 20 is reported for the 2019-2020 school year).


Numeric, 2 digits

System Administration > Calendar > Calendar > Calendar Info > End Date


Calendar.endDate

Home CDE ID

Indicates the code assigned to the school for the student's school of primary academic enrollment.


Numeric, 4 digits

Student Information > General > Vocational Education > Vocational Education Detail > School Number


Enrollment.residentSchool

CDE ID

Reports the school's unique 4-digit CDE school code.


Numeric, 4 digits

System Administration > Resources > School > School Editor > School Detail > School Number


School.number

CIP

Reports the 6-digit CIP Code of the student's vocational education program.


Numeric, 6 digits

Student Information > General > Vocational Education > Vocational Education Detail > CIP Code


TEDS.cipCode

Program ID

Reports the 5-digit VE Program Code (also known as the fiscal code or VE-115.


Numeric, 5 digits

Student Information > General > Vocational Education > Vocational Education Detail > VE Program ID


TEDS.veProgramID

SASIDReports the ten digit Colorado Department of Education RITS/SASID.

Alphanumeric, 10 characters

First Name

Indicates the student's first name.


When the Report Legal Name field checkbox is marked, the first name reports from the Legal First Name field.


Alphanumeric, 50 characters


Census > People > Demographics > Person Information > First Name


Identity.firstName


Census > People > Identities > Protected Identities Information > Legal First Name


Identity.legalFirstName

Middle Name

Indicates the student's middle name.


When the Report Legal Name field checkbox is marked, the middle name reports from the Legal Middle Name field.


When there is no middle entered for the student does not have a middle name, a value of XXXXXXXX reports.


Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Middle Name


Identity.middleName


Census > People > Identities > Protected Identities Information > Legal Middle Name


Identity.legalMiddleName

Last Name

Indicates the student's last name.


When the Report Legal Name field checkbox is marked, the last name reports from the Legal Last Name field.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName


Census > People > Identities > Protected Identities Information > Legal Last Name


Identity.legalLastName

DOB

Reports the student's date of birth.


Date field, 8 characters (MMDDYYYY)

Census > People > Demographics > Birth Date


Identity.birthDate

Sex

Reports the student's gender.


When the Report Legal Name field checkbox is marked, the gender reports from the Legal Gender field.


Numeric, 2 characters (01 = F, 02 = M)

Census > People > Demographics > Person Information > Gender


Identity.gender


Census > People > Identities > Protected Identities Information > Legal Gender


Identity.legalGender

CDE Grade

Reports the student's grade level.


Middle school reporting options include:

  • 060 (6th grade)
  • 070 (7th grade)
  • 080 (8th grade)

Alphanumeric, 3 characters

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade