Enrollments (Colorado) [.2120 - .2227]

Classic View: Student Information > General > Enrollments

Search Terms: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.

By default, the enrollments are listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

Enrollment Editor

General Enrollment Information

The General Enrollment Information editor describes the calendar, schedule, grade, start/end date and reason for the creation or ending of the enrollment record.

General Enrollment Information Editor

The following table describes each field within the General Enrollment Information editor:

Code

Description

Database Location

Calendar

The calendar assigned to the enrollment record.

Enrollment.calendarID

Schedule

The schedule assigned to the enrollment record.

Enrollment.scheduleID

Grade

The student's grade level.

Enrollment.grade

Class Rank Exclude

Excludes the enrollment record from being included in class rank calculations.

Enrollment.classRankExclude

Start Date

The start date of the enrollment record.

Enrollment.startDate

No Show

Indicates the student was a no show. This field often excludes the enrollment record from being included in state reports.

Enrollment.noShow

End Date

The end date of the enrollment record.

Enrollment.endDate

End Action

Indicates whether the student was promoted, demoted or retained following the end of the enrollment record.

Enrollment.endAction

Service Type

Indicates the type of service the student receives.

Enrollment.serviceType

Start Status

Indicates the reason for starting a new enrollment record.

Enrollment.startStatus

End Status

Indicates the reason for ending the enrollment record.

Enrollment.endStatus

Start Comments

Comments about creating the enrollment record.

Enrollment.startComments

End Comments

Comments about ending the enrollment record.

Enrollment.endComments

State Reporting Fields

The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.

State Reporting Enrollment Fields

The following are fields that appear in Colorado State Reporting Fields. Field names which are underlined appear as dropdown lists in the product with a list of available options appearing below the table.

Field

Description

Database Location

State Exclude

Excludes the enrollment record from being included in state and federal reports.

Enrollment.stateExclude

Migrant

The student's migrant status.

Enrollment.migrant

Immigrant

Indicates if the student is considered an immigrant.

Enrollment.immigrant

Independent Study

Indicates the student is attending an independent study program established by the school district under the supervision of a certificated or licensed teacher and is part of the student's academic schedule.

Enrollment.independentStudy

GED Instruction

Indicates the student's GED was funded using state funds either in the form of a district-run GED program or tuition paid by the district to an external GED program.

Enrollment.gedInstruction

Continuous in US

Indicates if the student has been continuously enrolled in a U.S. public school.

Enrollment.continuousUS

Continuous in CO

Indicates if the student has been continuously enrolled in a Colorado public school.

Enrollment.continuousState

Habitually Disruptive

Indicates the student is habitually disruptive in class.

Enrollment.habituallyDisruptive

CoAlt Participant

Indicates if the student participates in the Colorado alternative assessment program. 

Enrollment.coAltParticipant

Contractual Agreement 3rd Party Ed

Indicates if the student is receiving all of his/her educational instruction through a third party educator/program.

Enrollent.contractualAgree

Enrolled in US

The date the student was most recently enrolled in a U.S. school in any grade.

Enrollment.enroInUS

Resident County

Indicates the student's county of residence. Counties are created in the Counties editor in System Administration Resources.

Enrollment.servingCounty

Post Secondary Program

Indicates if the student is participating in a Post Secondary Education program (PSEO).

Enrollment.pseo

ASCENT Next YearIndicates if the student is participating in the ASCENT program the following school year.Enrollment.Ascent

Transition

Indicates if the student is in a transition program where students are moved from educational environments to life skill and/or vocational education.

Enrollment.transition

Resident District or State

Indicates the student's resident district or state.

Enrollment.residentDistrict

Serving District

The district serving the student.

Enrollment.servingDistrict

School of Accountability

The school accountability for reporting the student's data.

Enrollment.residentSchool

Facility/Detention Code

The code indicating the facility/detention center the student currently attends.

Enrollment.facilityCode

Pupil Attendance

Indicates they type of school and education the student is attending.

Enrollment.stateAid

Funding Code

Indicates the type of state funding the student receives.

Enrollment.stateFundingCode

CBLA 3rd Grade Cohort

This field is not used.

N/A

CBLA 2+ Years Growth

This field is not used.

N/A

CBLA Status

The student's Colorado Basic Literacy Act status.

Enrollment.cblaStatus

 Adj Cohort Justification  

The adjustment justification code for the dropout or expulsion

Enrollment.adjCohortJustification

Adj Cohort Gender

The gender of the student who dropped out, was expelled or transferred to an external GED program.

Enrollment.adjCohortGender

Adj Cohort Race

The race/ethnicity of the student who dropped out, was expelled or transferred to an external GED program.

Enrollment.adjCohortRace

Adj Cohort Year

The school year in which the student was reports as dropped out or expelled.

Enrollment.adjCohortYear

Adj Cohort School

The school from which the student dropped out, was expelled or transferred to an external GED program.

Enrollment.adjCohortSchool

Adj Cohort Grade

The grade level at which the student dropped out, was expelled or transferred to an external GED program.

Enrollment.adjCohortGrade

Displaced Homemaker

Indicates the student is considered a displaced homemaker.

Enrollment.displacedHomemaker

Single Parent

Indicates the student is a single parent.

Enrollment.singleParent

Refugee

Indicates if the student is considered a person who is outside their nationality or who is unable or unwilling to return due to persecution on account of race, religion, nationality, social group membership or political opinion.

Enrollment.refugee

Home Based Education

Indicates if the student is home schooled and receiving some services from district.

Enrollment.homeBasededucation
Non-School ProgramAn indicator that a student is being educated in a program without a school code. Used in Student School Association extractEnrollment.nonSchoolProgram
Continuous in DistrictUsed as an override field for the Continuous in District value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.CustomStudent.value
Continuous in SchoolUsed as an override field for the Continuous in School value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.CustomStudent.value
Extended Evident Outcome StatusIndicates whether the student is eligible for the state's alternative assessment.Enrollment.outcomeStatus
READ
Recommended Retention

Indicates whether a recommendation was made for the student to not advance to the next grade level due to a reading deficiency.


This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.

EnrollmentCO.recommendedRetention
Retained

Indicates whether a decision was made for the to advance to the next grade level due to a reading deficiency.


This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.

EnrollmentCO.retained
Remote LearningIndicates whether the student was enrolled in full time distance learning.EnrollmentCO.remoteLearning

Field

Description

Database Location

Special Ed Start DateThe date the student began Special Education services.enrollment.spedStartDate
Special Ed Exit Date

The date the student exited Special Education.

enrollment.spedExitDate

IEP

Indicates if the student has an IEP.

enrollment.specialEdStatus

Disability Type

The student's primary disability.

enrollment.disability1

Disability 2

The student's secondary disability.

enrollment.disability2

Special Ed Setting

The student's major (more than 50% of the student's Special Education program) instructional setting.

enrollment.specialEdSetting

Exit Reason

The reason the student exited Special Education.

enrollment.spedExitReason

Federal Count Eligibility

This field is not used.

enrollment.childCountStatus

Educational Orphan Reason

Indicates if the student is considered an educational orphan.

enrollment.educationOrphan

Tuition Unit Code

This field is not used.

enrollment.tuitionUnitCode

Service Agency/Facility Code

A unique code assigned by the Colorado Department of Education to the facility or detention center the student currently attends.

enrollment.serviceFacility

Deaf or Blind Registry

The two digit code indicating whether the student is on the Deaf/Blind Registry.

enrollment.deafORblindRegistry

Specialized Transportation

Indicates if the student receives specialized transportation.

enrollment.specializedTransportation

Parentally Placed

Indicates whether or not the student was placed by his or her parents in a private or parochial school and is receiving services on an ISP.

enrollment.parentallyPlaced

Funding Status

Indicates if the student is eligible for Exceptional Children's Education Act (ECEA) funding.

enrollment.fundingStatus

Special Ed Attendance

Indicates the educational program the student is attending.

enrollment.specialEdAttendance

Special Ed Program CodeIndicates the student's special education program. enrollment.spedProgramCode

Medicaid Eligibility Date

The date the student was eligible for Medicaid services.

enrollment.medicaidDate