SPED IEP Interchange - Special Education Child (Colorado) [.2128 - 2227]

Classic View: CO State Reporting > Data Pipeline > SPED IEP Interchange > Special Education Child

Search Terms: SPED IEP Interchange

The Special Education Child Report captures and verifies the attributes of students who have disabilities as of the annual count date.

Special Education Child Extract

Report Logic

At least one of the following must be true in order for a student to be reported:

  • At least one date (Special Education Start Date, Special Education End Date) falls within the reporting period.
  • The student has an active and locked IEP AND at least one date of the plan falls within the reporting period.
  • The student has an active and locked Evaluation AND the Effective Date of the evaluation falls within the reporting period.

Only one record per administrative unit code reports for the student.

This report does not include students who have an ILP or other plan type that is not an IEP.

Records are not included when:

  • The student's enrollment record is marked as a No Show.
  • The enrollment record is marked as State Exclude.
  • The Grade Level of enrollment is marked as State Exclude.
  • The Calendar selected is marked as State Exclude.

Report Editor

FieldDescription
Report TypeSelection determines the Special Education Interchange report that generates. Choose Special Education Child.
Ad hoc FilterSelect a saved ad hoc filter to only include those students in the filter in the report, assuming those students meet the reporting logic and business rules of this report.
Start Date/End DateThe entered date is auto-populated to the current first and last dates of the selected calendar in the Campus toolbar. Students who have an Evaluation or IEP during the entered date range, even when the enrollment record is ended during the date range, are included on the report.
Report Legal Name

When marked, the student's name and gender report from the Protected Identity Information section on the student's Identities record.

Report FormatThis report can be generated in either CSV or HTML formats.
Calendar SelectionAt least one calendar needs to be selected in order to generate the report. Reports can be selected by Active Year, School or Year.
Report GenerationUse the Generate Report button to display the results of the report immediately. Use the Submit to Batch option to determine when the report generates. Submit to Batch is helpful when generating the report for multiple calendars and a large range of dates.

Generate the Report

  1. Select the Special Education Child option from the Report Type field.
  2. If desired, select students from an existing Ad hoc Filter.
  3. Enter the desired Start and End Dates.
  4. Mark the Report Legal Name, if desired.
  5. Select the Report Format of the report.
  6. Select the Calendar(s) from which to report information.
  7. Click the Generate Extract button or the Submit to Batch button. The report displays in the desired format.

Special Education Child Report, CSV Format

Special Education Child Report, HTML Format

Report Layout

Data ElementDescriptionLocation

Administrative Unit

The Administrative Unit Code assigned to the school by the Colorado Department of Education. This code is entered on the School tab.


Numeric, 5 digits

System Administration > Resources > School > School Detail > Admin Unit Code


School.adminUnitCode

LASID

The district-defined local student ID.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

SASID

The unique 10 digit number assigned to each student by the Colorado Department of Education.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

First Name

Reports the student's first name.


When the Report Legal Name checkbox is marked, the student's First Name reports from the Legal First Name field.


Alphanumeric, 30 characters

Census > People > Demographics > Person Information > First Name


Identity.first Name


Census > People > Identities > Protected Identity Information > Legal First Name


Identity.legalFirstName

Middle NameReports the student's middle name.

Alphanumeric, 30 characters

Census > People > Demographics > Person Information > Middle Name


Identity.middleName


Census > People > Identities > Identities Editor > Middle Name 


Identity.legalMiddleName

Last Name

Reports the student's last name.


When the Report Legal Name checkbox is marked, the student's Last Name reports from the Legal Last Name field.


Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Last Name


Identity.last Name


Census > People > Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Gender

Reports the student's gender.

  • 01 - Female
  • 02 - Male

When the Report Legal Name checkbox is marked, the student's Gender reports from the Legal Gender field. 


Numeric, 2 digits

Census > People > Demographics > Person Information > Gender


Identity.gender


Census > People > Identities > Protected Identity Information > Legal Gender


Identity.legalGender

Birth Date

The student's date of birth.


Date field, 8 characters (MMDDYYYY)

Census > People > Demographics > Person Information > Birth Date
 

Identity.birthDate


Census > People > Identities > Identities Editor > Birth Date 

ELL

Indicates if the student is Limited English Proficient (LEP) or an English Language Learner (ELL).


The most recently created LEP Services record with an End Date equal to or greater than the Effective Date entered on the Report Editor reports as follows:

  • If the LEP State Services Code is ESLNEP, BLINEP, ESLLEP, BLILEP, BLIFEP or ESLFEP, a value of 1 reports.
  • Otherwise, a value of 0 reports.

Numeric, 1 digit

Student Information > General > Program Participation > LEP > LEP Services


Lep.LEP

Hispanic or Latino

Indicates if the student has a race ethnicity of Hispanic/Latino. This includes students of Cuban, Mexican, Puerto Rican, South or Central American or other Spanish culture or origin, regardless of race.


If the student is Hispanic/Latino, this field reports 1. If not, this field reports 0.


Numeric, 1 digit 

Census > People > Demographics > Person Information > Race Ethnicity > Is the Individual Hispanic/Latino?


Identity.hispanicEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > Is the Individual Hispanic/Latino?

American Indian or Alaskan Native

Indicates if the student has a race ethnicity of American Indian or Alaskan Native. If yes, this field reports as 1. If not, this field reports 0.


Numeric, 1 digit

Census > People > Demographics > Person Information > Race Ethnicity > American Indian or Alaskan Native


Identity.raceEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > American Indian or Alaskan Native

Asian

Indicates if the student has a race ethnicity of Asian. If yes, this field reports 1. If not, this field reports 0. 


Numeric, 1 digit

Census > People > Demographics > Person Information > Race Ethnicity > Asian


Identity.raceEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > Asian 

Black or African American

Indicates if the student has a race ethnicity of Black or African American. If yes, this field reports 1. If not, this field reports 0. 


Numeric, 1 digit

Census > People > Demographics > Person Information > Race Ethnicity > Black or African American


Identity.raceEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > Black or African American 

White

Indicates if the student has a race ethnicity of White. If yes, this field reports 1. If not, this field reports 0. 


Numeric, 1 digit

Census > People > Demographics > Person Information > Race Ethnicity > White


Identity.raceEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > White 

Native Hawaiian or Other Pacific Islander

Indicates if the student has a race ethnicity of Native Hawaiian or Other Pacific Islander. If yes, this field reports 1. If not, this field reports 0. 


Numeric, 1 digit

Census > People > Demographics > Person Information > Race Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity


Census > People > Identities > Identities Editor > Race/Ethnicity > Native Hawaiian or Other Pacific Islander 

Student's District of Residence

Reports the four-digit code of the school where the student resides.


If this field is null or is less than four digits, the value reports from the State District Number field.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Resident District or State

Enrollment.residentDistrict
Parents Resident or Non-Resident Students StateReports the two-character state code if the Resident District or State field is populated with a two-digit state code. Otherwise, the field reports 00.

Numeric, 2 digits
Student Information > General > Enrollments > State Reporting Fields > Resident District or State

Enrollment.residentDistrict
District Parents Residence

Reports the four-digit code indicating the student's district of residence if the field is populated. Otherwise, the field reports 0000. 


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Resident District or State

Enrollment.residentDistrict