The Enrollment tab displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.
By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
General Enrollment Information
PATH:Student Information > General > Enrollments > General Enrollment Information
Under General Enrollment Information, both the Start and End Status fields are unique to the state of Nevada. Nevada reporting also relies heavily on Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments page.
General Enrollment Information Editor
Local Start Status and Start Date
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
The Start Status Codes listed here are from a state-defined list. See your district administrator if your list varies from the list provided here.
Code
Start Status Description
Does Start Status Report?
Definition
E1
First Entry in a school for the current school year
Yes
Apply to a student's first enrollment for the current school year
E3
PK w/o IEP or <3 yrs; other non-DSA-funded not specified in other code; adult program; w/o full load
No
Pre K students without an IEP and any other Non-Funded students not specified in another code. Students in an Adult Program or without a full academic load (5th Yr Seniors)
E4
Part Time enrollment for a homeschool student, incl.those under compulsory age for attendance
No
Part-Time enrollment for a home-school student.
E5
Part Time enrollment for a private school student
No
Part-Time enrollment for a private-school student.
E6
Part Time enrollment for a charter school student
No
Part-Time enrollment for a charter-school student.
E7
Student living out-of-state and attending a Nevada school
No
Student who lives out-of-state but attends school in your district
E8
Student living in Nevada attending school out-of-state
Yes
Student who lives in NV attends school out-of-state
E9
Student resides in another Nevada District and attends online courses, full-time
Yes
This student resides in another NV district, but attends online classes, full-time, in your district
E10
Student resides in another Nevada District and attends online courses, part-time
No
Student resides in another NV district, but attends online classes, part-time, in your district
E11
Out-of-District Service
No
Pending additional information from state of Nevada
E12
Expelled student, but still enrolled solely for SPED services
No
Pending additional information from state of Nevada
H3
Student under the age of 18 enrolled in an Adult Program for HSE purposes only
No
Allows districts to track a student who is under the age of 18 and is enrolled in a High School Equivalency Program.
R2
Re-Enrollment in same school in the same school year
Yes
Applies to students re-enrolling in the same school in the same year. (Only for use with students who were originally coded E1)
RC
Real Concurrent Enrollment
No
Student is attending two in-district sites, enrolled primarily at one level and concurrently attending at a higher grade level
Local End Status and End Date
End Status indicates the reason for ending the enrollment, such as leaving the school or moving to another grade. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users are not allowed to save an end-dated enrollment without an assigned End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date. (Pending additional information from state of Nevada.)
Code
End Status Description
Definition
W1A
To enroll in the same school or a program within the same school, include. another grade level/track
Pupil is withdrawn to enroll in the same school, or a program within the same school, including another grade level or track
W1A1
Completed school year (end of school year rollover, except for graduates)
Student completed school year. This code is only used by IS support staff for the final withdrawal code for the year. W/D date is the last day of the school calendar.
W1B
To enroll in another school in the same district or under the same charter
Pupil is withdrawn to enroll in another school, other than a charter school, in the same district
W1C
To enroll in a district-sponsored charter school within the same district
Pupil is withdrawn to enroll in a district-sponsored charter school.
W2A
To enroll in a different Nevada district (includes university school)
Pupil is withdrawn to enroll in a different district in NV. (Includes University schools.)
W2B
To enroll in a Nevada private school
Pupil is withdrawn to enroll in private school in NV
W2C
To receive instruction as a home-schooled student (not part of public education)
Pupil is withdrawn to receive instruction as a homeschooled student
W2D
To enroll in a school in another state
Pupil is withdrawn to enroll in a school in another state
W2E
To enroll in a school in another country
Pupil is withdrawn to enroll in a school in another country
W2F
To enroll in a State Public Charter School Authority school
Pupil is withdrawn to enroll in a State Public Charter School Authority school
W2G
To enroll in an ed. program for adults or other diploma program not within the same school district
Pending additional information from state of Nevada
W2H
To enroll in a district-sponsored charter school in a different Nevada district
Pending additional information from state of Nevada
W3A
Not known to be receiving K-12 educational services: withdrawn by the pupil, parent, or guardian
Pending additional information from state of Nevada
W3B
Not known to be receiving K-12 educational services: student exceeds max age for public education
Withdraw pupil who will not be receiving K-12 Educational Services. Student exceeds maximum age for public education
W3C1
Not known to be receiving K-12 educational services: permanent expulsion
Withdraw pupil who will not be receiving K-12 Educational Services. Permanent Expulsion
W3C2
Not known to be receiving K-12 educational services: disciplinary or other eligiblity reasons
Withdraw pupil who will not be receiving K-12 Educational Services. Disciplinary or other eligibility reasons
W3C3
Not known to be receiving K-12 educational services: incarceration
Withdraw pupil who will not be receiving K-12 Educational Services. Incarceration
W3D1
To enroll in an ed. program for adults or other non-diploma program: HSE exam
Withdraw pupil to enroll in an educational program for adults or other program which does not offer a diploma. High School Equivalency (HSE) exam.
W3D2
To enroll in an ed. program for adults or other non-diploma program: vocational or technical
Withdraw pupil to enroll in an educational program for adults or other program which does not offer a diploma. Vocational or Technical
W3E1
As a result of absence: 10 consecutive school days if whereabouts are unknown
Withdraw pupil as a result of absence. Ten consecutive school days and whereabouts are unknown.
W3E2
As a result of absence: 20 consecutive school days (no matter the reason)
Withdraw pupil as a result of absence. Twenty consecutive school days and expected date of return is not known.
W3E3
Unexplained absence: did not return on expected date (not out of the country)
Did not return on expected date, not out of country.
W3E4
Runaway: 10 days whereabouts unknown
Runaway 10 days whereabouts unknown. Student whereabouts unknown and the event to DF number is entered into the comment section in IC.
W3E5
Did not return next school year: reason unknown
Did not return next school year and reason unknown.
W3F
Student completed 12 grades (grad, early grad, or non-grad)
Student completed 12 grades. Grad, Early Grad or Non-Grad.
W3H
Not known to be receiving K-12 educational services: physical or mental long-term condition
Pending additional information from state of Nevada
W4A
As a result of death
Withdraw pupil as a result of death.
W4B
As a result of student being under the compulsory age of 7 years
Withdraw pupil as a result of student being under the compulsory age of 7.
W4D
Upon completion of a course/program/activity
Withdraw pupil upon completion of a course/program/activity (Homeschool, Private, Charter or Adult Schools only).
No Show
A No Show student is defined as a student who is enrolled in a future calendar, but after school begins the student does not return as expected; regardless of if the reason is known.
Reports:
The following reports will exclude an enrollment if the No Show checkbox is marked:
The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.
Be aware that most Nevada extracts report students based on specific Service Types.
To ensure you are assigning the proper service types to enrollments, please see your state documentation for more information.
Service Types
Code
Description
Notes
P
Primary
This type of enrollment is a student's main enrollment. This is the school the student attends all or most of the time. System settings determine whether a student can have multiple active primary enrollments at one time.
S
Partial
A partial enrollment indicates a student attends a school part of the time. One example might be a middle school student who attends a high school class and has a partial enrollment at the high school.
N
Special Ed Services
A Special Education enrollment indicates the student ONLY attends the school to receive special educations service.
Reports:
These reports populate using ONLY P: Primary enrollments:
PATH:Student Information > General > Enrollments > State Reporting Fields
Data entries made in the State Reporting Fields section of the Enrollments tab are unique to the state of Nevada and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Fields Editor
Primary Nighttime Residence
Indicates where a student, identified as Homeless, resides each night. (Pending additional information from state of Nevada.)
Code
Description
Definition
D
Doubled-up
Student is living with multiple families
HM
Hotels/Motels
Student is living in a hotel or motel
STH
Shelter and transitional housing
Student lives in a shelter, transitional house, or is in the process of joining foster care
Indicates the student is not in the presence of a parent or legal guardian.
Database Location:
Enrollment.unaccompaniedYouth
Notes:
If the Unaccompanied Youth option is checked, be sure to enter a Primary Nighttime Residence for the student. Unaccompanied Youths without a Primary Nighttime Residence will NOT report.
Gifted and Talented Identified Date and Gifted Status
The Gifted and Talented Identified Date field is used to enter the date on which the student was identified as Gifted and Talented while the Gifted Status field indicates the specific gifted label for the student.
Database Location:
Gifted and Talented Identified Date: Enrollment.highlyGiftedTalentedDate
Gifted Status: EnrollmentNV.giftedStatus
Notes:
Identifying a student as Gifted and Talented provides funding for the education of students who qualify for Gifted and Talented Education (GATE) programs. Only students who have been identified through annual State-approved assessment/processes are eligible.
The Gifted and Talented Date must be BEFORE the Effective Date set in the Extract Editor in order for the student to report. If the date occurs after the set Effective Date, the student will not report
Served by Cert Teacher
The Served by Cert Teacher checkbox indicates if a gifted student's services are taught by a certified teacher.
For students who would like to attend a school not associated with their home address they must request a variance to attend another school. If the variance is approved, a Date of Variance and a Variance Code must be entered for these students. The Variance Date and Code are used only for district-tracking purposes and are not used for state reporting. (Pending additional information from state of Nevada.)
Database Location:
Variance Date:EnrollmentNV.varianceDate
Variance Code: EnrollmentNV.varianceCode
1st, 2nd, and 3rd Grade Config fields
The 1st, 2nd, and 3rd Grade Configurations. The 1st, 2nd, and 3rd Grade Config fields are used only for district-tracking purposes and are not used for state reporting. (Pending additional information from state of Nevada.)
Database Location:
1st Grade Config: Enrollment.firstGradeConfig
2nd Grade Config: Enrollment.secondGradeConfig
3rd Grade Config: Enrollment.thirdGradeConfig
Class Sized Reduction
Class Sized Reduction aims to reduce the pupil-to-teacher ratio in schools. This measure focuses primarily on early elementary education. This field is used only for district-tracking purposes and is not used for state reporting. (Pending additional information from state of Nevada.)
The school code of the school the student is currently attending. This field is used only for district-tracking purposes and is not used for state reporting.
Database Location:
Enrollment.attendingSchool
Foster
Mark this option if the student is in foster care. This field is used only for district-tracking purposes and is not used for state reporting. (Pending additional information from state of Nevada.)
Database Location:
Enrollment.foster
Alternate Assessment
Mark this option for students taking the Alternate Assessment. The AAassesses student academic performance on Nevada Content Standards through direct observation of specific tasks linked to a specific academic skill aligned to grade level content. Students must meet strict criteria requirements in order to be assessed with the AA.
This field isused only for district-tracking purposes and is not used for state reporting.(Pending additional information from state of Nevada.)
Database Location:
Enrollment.alternativeAssessment
Special Ed Fields
PATH:Student Information > General > Enrollments > Special Ed Fields
The Special Ed Fields provide users with a student's special ed status, primary and secondary disabilities, and student placement. Users are also able to enter a Special Ed Exit Date and Exit Reason. The fields that are grayed out are synced directly from the corresponding fields in the Student's IEP (Student Information > Special Ed > General > Documents). For more information on these fields, see theSpecial Educationarticle.
To ensure that Special Ed settings properly report, be sure the IEP is locked.
Special Ed Fields Editor
Special Ed Status
A read-only view of the student's Special Ed Status. This field is populated by the Special Ed Status field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Special Ed Status if the SPED Data Plan is locked.
Database Location:
planstate.specialEdStatus
Primary Disability
A read-only view of the student's Primary Disability. This field is populated by the Primary Disability field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Primary Disability if the SPED Data Plan is locked.
Database Location:
planstate.disability1
Secondary Disability
This field provides a read-only view of the student's Secondary Disability. This field is populated by the Secondary Disability field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Secondary Disability if the SPED Data Plan is locked.
Database Location:
planstate.disability2
Student Placement
This field is populated by the Special Ed Setting field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Special Ed Setting if the SPED Data Plan is locked.
Database Location:
planstate.specialEdSetting
Special Ed Exit Date
The Special Ed Exit Date indicates the day on which the student stopped receiving Special Ed Services.
The Special Ed Exit Date is independent of a student's IEP and can reflect very different data. When entering information here, be sure to understand the impact this data will have on reporting.
Database Location:
Enrollment.spedExitDate
Notes:
Be aware that an entry in the Special Ed Exit Date is often necessary in order for students to properly report.
The Special Ed Exit Reasons field allows users to select the reason for the student's exit from receiving special ed services.
The Special Ed Exit Reason is independent of a student's IEP and can reflect very different data. When entering information here, be sure to understand the impact this data will have on reporting.
State Reporting Fields Editor
