Classic View: CO State Reporting > Data Pipeline > P-EBT Extract
Search Terms: Data Pipeline
The P-EBT (Pandemic Electronic Benefits) Extract returns data on students who are eligible for SNAP or FRPL and meet the criteria to receive P-EBT.
P-EBT Extract
Report Logic
One record per student who has an enrollment in the selected calendar(s) at any time during the reporting period (entered Start and End Dates on the Report Editor) are included. If a student has more than one enrollment, only one record reports.
Parent/Guardian and Address information reports as follows:
- The Primary and current Household is determined first.
- The current address reports from the primary and current household.
- The individual marked as Guardian in that primary and current household who has the lowest personID reports as the Guardian on the report.
The Primary Parent/Guardian First Name, Primary Parent/Guardian Last Name, and Primary Parent/Guardian Telephone Number fields report even when a student's household does NOT have an address.
Students are not included when:
- The enrollment record is marked as No Show or as State Exclude.
- The grade level of enrollment is marked as State Exclude.
- The calendar of enrollment is marked as State Exclude.
Report Editor
| Field | Description |
|---|---|
| Start Date | Entered date is used to return student data for those students actively enrolled on or after the entered date. Dates are entered mmddyy format or can be entered by selecting the calendar icon and choosing a date. |
| End Date | Entered date is used to return student data for those students actively enrolled on or before the entered date. Dates are entered mmddyy format or can be entered by selecting the calendar icon and choosing a date. |
| Report Legal Name | When marked, the student's name and gender report from the Protected Identity Information section on the student's Identities record. |
| Ad hoc Filter | Select a saved ad hoc filter to only include those students in the filter in the report, assuming those students meet the reporting logic and business rules of this report. |
| Format | The P-EBT Extract can be generated in either CSV or HTML formats. |
| Calendar Selection | At least one calendar needs to be selected in order to generate the report. Reports can be selected by Active Year, School or Year. |
| Report Generation | The P-EBT Extract can be generated immediately using the Generate Report button. Or, use the Submit to Batch button to select when the report is generated. See the Batch Queue article for more information on this functionality. |
Generate the P-EBT Extract
- Enter the appropriate Start Date and End Date for the extract.
- Mark the Report Legal Name checkbox, if desired.
- If desired, select students from an existing Ad hoc Filter.
- Select the Format of the report.
- Select the Calendar(s) from which to report information.
- Click the Generate Extract button or use the Submit to Batch button. The report displays in the desired format.
P-EBT Extract - HTML Format
P-EBT Extract - CSV Format
Report Layout
| Data Element | Description | Location |
|---|---|---|
| School District Code | The number assigned to a school district by the state department of education. Numeric, 4 digits | System Administration > Resources > District Information > District Information > State District Number District.number |
| School Code | Reports the state-assigned school number. Numeric, 4 digits | System Administration > Resources > District Information > District Information > State School Number School.number |
| Student State ID (SASID) | Reports the unique number assigned to a student by the Department of Education. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > Student State ID Person.stateID |
| Local ID (LASID) | Reports the locally-assigned student number by the school district. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber |
| Student's First Name | Reports the student's first name. When the Report Legal Name checkbox is marked, the student's First Name reports from the Legal First Name field. Alphanumeric, 30 characters | Census > People > Demographics > Person Information > First Name Identity.firstName Census > People > Identities > Protected Identity Information > Legal First Name Identity.legalFirstName |
| Student's Middle Name | Reports the student's middle name. When the Report Legal Name checkbox is marked, the student's Middle Name reports from the Legal Middle Name field. If the Middle Name field is blank, reports as NMN. Alphanumeric, 30 characters | Census > People > Demographics > Person Information > Middle Name Identity.middleName Census > People > Identities > Protected Identity Information > Legal Middle Name Identity.legalMiddleName |
| Student's Last Name | Reports the student's last name. When the Report Legal Name checkbox is marked, the student's Last Name reports from the Legal Last Name field. Alphanumeric, 30 characters | Census > People > Demographics > Person Information > Last Name Identity.lastName Census > People > Identities > Protected Identity Information > Legal Last Name Identity.legalLastName |
| Student's Gender | Reports the student's gender.
When the Report Legal Name checkbox is marked, the student's Gender reports from the Legal Gender field. Numeric, 2 digits | Census > People > Demographics > Person Information > Gender Identity.gender Census > People > Identities > Protected Identity Information > Legal Gender Identity.legalGender |
| Student's Date of Birth | Student's date of birth. Date field, 8 characters (MMDDYYYY) | Census > People > Demographics > Person Information > Birth Date Census > People > Identities > Identities Editor > Birth Date Identity.birthDate |
| Student's Grade Level | Student's grade level of enrollment. Numeric, 3 digits | System Administration > Calendar > Calendar > Grade Levels > State Grade Level Calendar.stateGradeLevel |
| Student's Language Background | Reports the assigned Primary Language code. When the Home Primary Language field is not populated, the default value on the attribute reports. Alphanumeric, 3 characters | Census > People > Identities > Home Primary Language Identity.homePrimaryLanguage |
| Primary Parent/Guardian First Name | Reports the first name of the person marked as Primary Guardian. Parent/Guardian information reports as follows:
Alphanumeric, 30 characters | Census > People > Relationships > Primary Household Relationships > Guardian Census > People > Demographics > Person Information > First Name Identity.firstName |
| Primary Parent/Guardian Last Name | Reports the last name of the person marked as Primary Guardian. Parent/Guardian information reports as follows:
Alphanumeric, 30 characters | Census > People > Relationships > Primary Household Relationships > Guardian Census > People > Demographics > Person Information >Last Name Identity.lastName |
| Primary Parent/Guardian Telephone Number | Reports the 10-digit primary phone number assigned at the household, including area code (no dashes). If there is no phone number for the household, this field reports blank. Numeric, 10 digits | Census > People > Households > Address > Phone Number Household.phone |
| Student's Primary Mailing Address 1 | Reports the student's mailing address (street address when entered, or PO Box when marked). The student's current and primary address reports. If there is no address available for the student, the school's address reports. Alphanumeric, 44 characters | Census > Households > Addresses > Address Address.number Address.POBox Address.street Address.prefix Address.tag Address.direction Address.apt System Administration > Resources > School > School Detail > Address School.address School.city School.state School.zip |
| Student's Primary Mailing Address 2 | This field reports blank. | N/A |
| Student's Primary Mailing City | Reports the student's city as noted on their primary address. If there is no city available for the student, the school's city reports. Alphanumeric, 50 characters | Census > Households > Addresses > Address Address.city System Administration > Resources > School > School Detail > Address School.city |
| Student's Primary Mailing State | Reports the student's state as noted on their primary address. If there is no state available for the student, the school's state reports. Alphanumeric, 2 characters | Census > Households > Addresses > Address Address.state System Administration > Resources > School > School Detail > Address School.state |
| Student's Primary Mailing Postal Code | Reports the zip code (either 5 digit code or 9 digit code) of the parent's primary household address. If there is no zip code available for the student, the school's zip code reports. Numeric, 10 digits (12345 or 12345-6789) | Census > Households > Addresses > Address Address.zip System Administration > Resources > School > School Detail > Address School.zip |
| Student's Primary Mailing County Code | Reports the number associated with the county in which the student lives. If the student does not have an address, this field reports blank. Numeric, 2 digits | Census > Households > Addresses > Address Address.county |
| Free/Reduced Price Lunch Eligible | Indicates whether the student is free or reduced lunch eligible during the reporting period. A value of 01 reports when the student has a FRAM eligibility record during the reporting period. A value of 00 reports when the student does not have a FRAM eligibility record during the reporting period. Numeric, 2 digits | FRAM > Eligibility > School Year AND Start Date AND End Date AND Eligibility POS.eligibility |
| Learning Modality: Full Time Remote Learning | Indicates whether the student was enrolled in full time distance learning. Reports 01 when the Remote Learning field is marked on the student's Enrollment Record. Reports 00 when the Remote Learning field is not marked on the student's Enrollment record. Numeric, 2 digits | Student Information > General > Enrollments > State Reporting Fields > Remote Learning Enrollment.remoteLearning |
