KIDS EXIT Extract (Kansas) [.2152 - .2223]

Classic View: KS State Reporting > Collection Extract > EXIT: Exit Student 

Search Terms: Collection Extract

The KIDS Collection EXIT Extract reports information on students who have left a school for a variety of reasons (e.g., graduation, dropout, transfers,etc.). An EXIT record should be submitted as soon as possible after the student's last day of membership. Students who have enrollment end dates after the entered FROM date and before the entered TO date on the report editor are included. If a FROM date is not entered, the Calendar start date is used.

KIDS EXIT Editor

Report Logic

See the KIDS Collection Extracts article for general reporting logic.

Enrollment records are only included in the extract when the Enrollment End Date is within the Reporting Range.

Students do not report when: 

  • The Enrollment record is marked as State Exclude or No Show.
  • The Calendar of Enrollment is marked as State Exclude.
  • The Grade Level of Enrollment is marked as State Exclude.

Generate the Report

See the KIDS Collection Extracts editor for description of the Report Editor fields and Sample Report Formats.

  1. Select the EXIT Student from the Extract Type dropdown list.
  2. Enter a Data Filter From Date, if desired.
  3. Enter a Data Filter To Date, if desired.
  4. Enter an Attendance Filter To Date, if desired.
  5. Select the Assessment Disaggregation Method 1 option, if desired.
  6. Select the Assessment Disaggregation Method 2 option, if desired.
  7. Mark the Students without State IDs checkbox, if desired.
  8. Mark the Social Security Number Optional, if desired.
  9. Select an Ad hoc Filter, if desired.
  10. Select the appropriate Format for the extract.
  11. If generating the extract in the State Format (tab delimited), enter the Records Limit Per File number.
  12. Select the Calendars to include in the extract.
  13. Click the Generate Report button. The report will display in the selected format.

Report Layout

Data ElementDescriptionLocation

Record Type

Type of extract being generated, chosen on the Report Editor.


Alphanumeric, 4 characters

Not dynamically stored

Accountability School Identifier

Indicates the school number of the student's enrollment.


Alphanumeric, 4 characters

System Administration > Resources > School > School Detail > State School Number


School.number

Resident District

District number where student resides (but not necessarily attends).


If Home District field is blank, data reports from the State District Number field.


Alphanumeric, 5 characters

Student Information  > General > Enrollments > State Reporting Fields > Home District


Enrollment.residentDistrict


System Administration > Resources > District Information > District Info > State District Number


District.number

Legal Last Name

Reports the last name of the student.


If the Legal Last Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName


Census > People > Demographics > Person Information > Last Name


Identity.lastName

Legal First Name

Reports the legal first name of the student.


If the Legal First Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName


Census > People > Demographics > Person Information > First Name


Identity.firstName

Legal Middle Name

Middle name or middle initial of the student. If only the middle initial is available, this will be reported. If no middle name or initial is available for the student, this field will report blank.


If the Legal Middle Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName


Census > People > Demographics > Person Information > Middle Name


Identity.middleName

Suffix

Indicates student's name is generational (Jr., III, etc.).


If the Legal Suffix field is populated, information reports from that field.


Alphanumeric, 10 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix


Identity.legalSuffix


Census > People > Demographics > Person Information > Suffix


Identity.suffix

Gender

Indication of student being either male or female.


If the Legal Gender field is populated, information reports from that field.


Numeric, 1 digit (0 = Female, 1 = Male)

Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender


Identity.legalGender


Census > People > Demographics > Person Information > Gender


Identity.gender

Date of Birth

Date on which student was born.


Date field, 10 characters (MM/DD/YYYY)

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

Grade

Grade level or primary instructional level at which the student enters and receives services in a school or an educational institution during a given academic session.

See the Report Logic section for more information on grade levels.


Alphanumeric, 2 characters

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade

Student Identifier

Unique identifier assigned to the student by the school and/or district.


Alphanumeric, 20 characters

Census > People > Demographics > Person Identifiers > Student Number


Person.studentNumber

Hispanic Ethnicity

Indication of student being of Hispanic/Latino ethnicity. If yes, will report as Y; if No, will report as N.


Alphanumeric, 1 character

Census > People > Demographics > Person Information > Race/Ethnicity > Is the individual Hispanic/Latino?


Identity.hispanic
Latino

State Student Identifier

Student's state identification number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

School Year

The ending year of the current school year. If reporting for the 2010-11 school year, this will report as 2011.


Numeric, 4 digits

System Administration > Calendar > Calendar > Calendar Information > End Date


Calendar.year

Funding School

Override field for the school that receives funding for the student.

For the ENRL Extract, 0003 is used for this field if the student attends a non-accredited Juvenile Detention Facility.


Alphanumeric, 4 characters

Student Information > General > Enrollments > State Reporting Fields > Funding School


EnrollmentKS.fundingSchool

Attendance School

Unique number of the school or program in which the student is physically located and where he/she takes the state assessments.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Attendance School


EnrollmentKS.attendanceSchool

Virtual Education Student 

No value reports for this field in the EXIT Extract.

N/A

School Entry Date

Reports the student's start date of enrollment at the school. If this Entry into School field is blank on the enrollment record, the pre-determined Override logic (see here) is used.


Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into School


EnrollmentKS.schoolDate

District Entry Date

Reports the student's first date of entry at the district. If the Entry into District field is blank on the enrollment record, the pre-determined Override logic (see here) is used.

Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into District


EnrollmentKS.districtDate

State Entry Date

Reports the student's first date of entry at a school in the state. If this Entry into State field is blank, the pre-determined Override logic (see here) is used.


Date field, 10 characters (MM/D/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into State


EnrollmentKS.stateDate

First Instructional Date

Reports the first day the student receives instructional services during the school year. A value reports when the student meets the following criteria (at least one of these is true): 

  • Primary Disability Code reports as WD.
  • Gifted Student Code reports as GI.
  • Qualified for 504 reports a value that is not 0.
  • Residence of Homeless Student while Homeless reports a value that is not 0. 
  • Title I Participation reports a value that is not 0. 
  • Military Connected Student Indicator reports a value that is not 0. 
  • Immigrant Student reports a value that is not 0.
  • Neglected Student reports a value that is not 0. 

This reports the first day marked for instruction and attendance from the Calendar in which the student is enrolled.

  • If the student's most recent primary enrollment start date is after this date, the enrollment start date reports.
  • If the student has multiple primary enrollments, the most recent  enrollment start date that is on or after the first day of instruction and attendance on the calendar reports. 
  • If the student has no primary enrollments, the most recent enrollment start date that is on or after the first day of instruction and attendance on the calendar reports.

If the school is marked as School Wide in the Title 1 field on the School Editor, all students within the school report their First Instruction Date. 

Otherwise, a blank value reports. 

When the End Year is prior to or equal to 2019, this field reports blank. 


Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollment > General Enrollment Information > Start Date


Enrollment.startDate


Student Information > Program Participation > Gifted > Start Date


Gifted.startDate


Student Information > Special Education > General > State Reporting > Start Date


SpecialEDState.startDate


System Administration > Calendar > Calendar > Calendar > Days > Instruction, Attendance



Membership Days

Calculated field. See the Report Logic section for details on the attendance calculations.


Reports the number of days the student has been enrolled (days present plus days absent) in this school when school was in session during the current school year. Dates are calculated for ALL enrollments in the selected calendar.


For kindergarten students, partial day attendance is based on the half day attendance period that constitutes an entire attendance day.


If the student's most recent enrollment has an End Status of 18, a value of 0 reports. 


COVID-19 Reporting: When the Attendance Filter To Date  is populated on the Extract Editor, student membership days are calculated up to and including the entered date. 


Numeric, 5 digits (XXX.X)

Data not stored

Attended Days

Calculated field. See the Report Logic section for details on the attendance calculations.


Reports the number of days the student has been present in this school between the entered Date Filter From and Date Filter To Date entered on the editor. 


Only dates from the most recent enrollment in the selected calendar are calculated. 


If the student's most recent enrollment has an End Status of 18, a value of 0 reports.


COVID-19 Reporting: When the Attendance Filter To Date  is populated on the Extract Editor, student attended days are calculated up to and including the entered date. 


Numeric, 5 digits (XXX.X)

Data not stored

Truant Student 

No value reports for this field in the EXIT Extract.

N/A

Minutes Enrolled 

No value reports for this field in the EXIT Extract.

N/A

Concurrent HS Enrollment 

No value reports for this field in the EXIT Extract.

N/A

Exit Withdrawal Date

Date student exited the school.


Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollment > General Enrollment Information > End Date


Enrollment.endDate

Exit Withdrawal Type

Reason student ended enrollment.

If 22: Student met grad reqs, but still receiving services reports, Post-Graduation Plans must be 9: Receiving special education transition services.


Numeric, 2 digits

Student Information > General > Enrollment > General Enrollment Information > End Status


Enrollment.endstatus

Unweighted Grade Point Average

Reports the student's unweighted GPA upon graduating from high school with a regular high school diploma. 


This only reports for students who report a value of 8 in the Exit/Withdrawal Type field. 


Reports the unweighted GPA (0.00 - 4.00) from the Transcript. If there is no unweighted GPA, this field reports blank. If the GPA is over 4.00, reports a value of 4.00. 


Numeric, 3 digits

X.XX

Student Information > General > Transcript

Special Circumstance Transfer Choice 

No value reports for this field in the EXIT Extract.

N/A

Post Graduation Plans

Selection indicates the student's plans after high school graduation. See the Kansas Graduation tab for a list of options.


Reports a value when the Exit Withdrawal Type field is 8 or 22.

  • For graduates who did not report current or future status, the Status Unknown (8) reports.
  • For post-graduation plans code 9 can only be used Exit Withdrawal Type is 22.

If no value is entered, this field reports blank.


Alphanumeric, 1 character

Student Information > General > Graduation > Post Grad Plans


Graduation.postGradPlans

Comprehensive Race

Indicates the student's race/ethnicity.

All five positions must be filled with a 0 or a 1. For a student designed as being White, this field will report as 00005.

  • Position 5 - White
  • Position 4 - Native Hawaiian or Other Pacific Islander
  • Position 3 - Black or African American
  • Position 2 - Asian
  • Position 1 - American Indian or Alaska Native

Bit field, 6 characters

Census > People > Demographics > Person Information > Federal Race


Identity.raceEthnicity

Lunch Program

Indicates student meets requirements for free and reduced meals.


A numeric value of 1-4 reports, based on the student's FRAM record dates being within the reporting period and the State Eligibility Code selection. 

  • A value of 1 reports when a student has a FRAM record within the reporting period and the State Eligibility Code is 1: Eligible for Reduced Price Lunch per National Program Application
    • Eligibility = Reduced; AND 
    • Source = Direct; OR 
    • Source = Non-Direct; AND 
    • Certified Type IS NOT Socioeconomic Status
  • A value of 2 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 2: Eligible for Free Lunch per National Direct Certification Process.
    • Eligibility = Free; AND 
    • Source = Direct; OR 
    • Source = Non-Direct; AND 
    • Certified Type IS NOT Socioeconomic Status
  • A value of 3 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 3: Eligible for Reduced Price Lunch per KSDE Household Economic Survey.
    • Eligibility Type is SES; AND
    • Eligibility =  Reduced; AND 
    • Source = Non-Direct; AND
    • Certified Type = Socioeconomic Status
  • A value of 4 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 4: Eligible for Free Lunch per KSDE Household Economic Survey.
    • Eligibility Type is SES; AND
    • Eligibility =  Free; AND 
    • Source = Non-Direct; AND
    • Certified Type = Socioeconomic Status

If no value is selected or there is no FRAM record, a value of zero (0: Not Eligible) reports.



Numeric, 1 digit

FRAM > Eligibility


Fram.eligibility

Primary Disability Indicator

Indicates student's primary disability. 


When a student has an active Special Education State Reporting record OR an active IEP, a value of WD reports. Otherwise, a value of ND reports.


An active Special Education State Reporting record is calculated as follows: 

  • The Start Date on the Special Education State Reporting record is on or before the Date To field on the Extract Editor.  
  • The End Date on the Special Education State Reporting record is blank or on or after the Date From field on the Extract editor. 

SPED State Reporting records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated.


An active IEP record is calculated as follows:

  • The Start Date of the IEP is on or before the Date To field on the Extract Editor.  
  • The End Date of the IEP is blank or on or after the Date From field on the Extract editor. 

Alphanumeric, 2 characters

Student Information > Special Education > General > State Reporting > Disability


SpecialEDState.primaryDisability


Student Information > Special Education > General > State Reporting > Start Date, End Date


SpecialEDState.startDate

SpecialEDState.endDate


Student Information > Special Education > Documents > IEP > Start Date, End Date


Plan.startDate

Plan.endDate


Gifted Student Indicator

Indicates whether student is considered gifted/talented.


When the student has an active Gifted record, a value of GI reports. 


Gifted records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated.


Otherwise, a blank value reports. 


An active Gifted record is calculated as follows:

  • The Start Date on the Gifted record is on or before the Date To field on the Extract editor.  
  • The End Date on the Gifted record is blank or on or after the Date From field on the Extract editor. 


Alphanumeric, 2 characters

Student Information > Program Participation > Gifted > Start Date, End Date


Gifted.startDate

Gifted.endDate


Section 504 

No value reports for this field in the EXIT Extract.

N/A

Residence of Homeless Indicates the student meets the federal guidelines of being homeless. See the Kansas Enrollment Editor page for more information.

Alphanumeric, 1 character
Student Information > General > Enrollment > State Reporting Fields > Homeless

EnrollmentKS.homeless

ESOL/Bilingual Program Entry Date

No value reports for this field in the EXIT Extract.

N/A

First Entry Date into a school in the US

No value reports for this field in the EXIT Extract.

N/A

First Language 

No value reports for this field in the EXIT Extract.

N/A

ESOL/Bilingual Program Participation Code

Indicates the status of the student's ESOL Participation. See the ESOL Participation section for reporting logic.


If there is no selection made for this field, a default value of zero (0) reports.


Alphanumeric, 1 character

Student Information > Program Participation > English Learners (EL) > EL Services > Service Types


LepService.Type

Language Instruction Education Program TypeNo value reports for this field in the EXIT Extract.N/A
ESOL/Bilingual Program Ending DateNo value reports for this field in the EXIT Extract.N/A

ESOL/Bilingual Contact Minutes 

No value reports for this field in the EXIT Extract.

N/A

Career Tech Ed Contact Minutes 

No value reports for this field in the EXIT Extract.

N/A

Title 1 Participation 

No value reports for this field in the EXIT Extract.

N/A

Miles Transported 

No value reports for this field in the EXIT Extract.

N/A

Transportation FTE 

No value reports for this field in the EXIT Extract.

N/A

Student's Street Address 

No value reports for this field in the EXIT Extract.

N/A

Student's City 

No value reports for this field in the EXIT Extract.

N/A

Student's Zip 

No value reports for this field in the EXIT Extract.

N/A

Non-Resident Transportation 10 Mile Law 

No value reports for this field in the EXIT Extract.

N/A

Military Connected Student Indicator 

Reports the value selected in the Military Connected Student Indicator field on the Enrollment editor.

  • 0: Student is not Military Connected
  • 1: Student is a dependent of a member of the active duty forces
  • 2: Student is a dependent of a member of the National Guard or Reserve Forces

Numeric, 1 digit

Student Information > General > Enrollments > State Reporting Fields > Military Connected Student Indicator


EnrollmentKS.militaryFamily

Immigrant Student 

No value reports for this field in the EXIT Extract.

N/A

Country of Birth 

No value reports for this field in the EXIT Extract.

N/A

Neglected Student 

 A flag that identifies a neglected student who was served under Title I Part A funds at some time during the year. Students who were not served with these funds should have a blank in this field.


If no value is selected, a default value of zero (0) reports.


Numeric, 1 digits

Student Information > General > Enrollments > State Reporting Fields > Neglected Student


EnrollmentKS.neglectedDelinquent

Kansas Preschool Program (KPP)
No value reports for this field in the EXIT Extract.N/A
Kansas Parents as Teachers Participant (KPAT)
No value reports for this field in the EXIT Extract.N/A
Dyslexia ScreenerNo value reports for this field in the EXIT Extract.N/A
Dyslexia SubtestNo value reports for this field in the EXIT Extract.N/A
Dyslexia Spring Benchmark Performance LevelNo value reports for this field in the EXIT Extract.N/A

Math Grouping Indicator 1

No value reports for this field in the EXIT Extract.

N/A

Math Grouping Indicator 2

No value reports for this field in the EXIT Extract.

N/A

English Language Arts - ELA Grouping Indicator 1

No value reports for this field in the EXIT Extract.

N/A

English Language Arts - ELA Grouping Indicator 2

No value reports for this field in the EXIT Extract.

N/A

Science Grouping
Indicator 1

No value reports for this field in the EXIT Extract.

N/A

Science Grouping
Indicator 2

No value reports for this field in the EXIT Extract.

N/A

Comprehensive Agriculture Grouping Indicator 

No value reports for this field in the EXIT Extract.

N/A

Animal Systems Grouping Indicator
 

No value reports for this field in the EXIT Extract.

N/A

Plant Systems Grouping Indicator

No value reports for this field in the EXIT Extract.

N/A

KELPA2 Grouping Indicator 1

No value reports for this field in the EXIT Extract.

N/A

KELPA2 Grouping
Indicator 2

No value reports for this field in the EXIT Extract.

N/A

State Mathematics Assessment  

No value reports for this field in the EXIT Extract.

N/A

State English Language - ELA Assessment

No value reports for this field in the EXIT Extract.

N/A

State Science Assessment
 

No value reports for this field in the EXIT Extract.

N/A

State History/Gov Assessment 

No value reports for this field in the EXIT Extract.

N/A

History/Gov Claim/Thesis Score

No value reports for this field in the EXIT Extract.


N/A


History/Gov Evidence Score

No value reports for this field in the EXIT Extract.


N/A


History/Gov Reasoning Score

No value reports for this field in the EXIT Extract.


N/A


Comprehensive Agriculture Assessment 

No value reports for this field in the EXIT Extract.

N/A

Animal Systems Assessment 

No value reports for this field in the EXIT Extract.

N/A

Plant Systems Assessment

No value reports for this field in the EXIT Extract.

N/A

Kansas English Language Proficiency Assessment (KELPA)
 

No value reports for this field in the EXIT Extract.

N/A

KELPA Proctor ID

No value reports for this field in the EXIT Extract.

N/A

KELPA Proctor First Name

No value reports for this field in the EXIT Extract.

N/A

KELPA Proctor Last Name

No value reports for this field in the EXIT Extract.

N/A

American College Testing (ACT) AssessmentNo value reports for this field in the EXIT Extract.N/A
ACT WorkKeys AssessmentNo value reports for this field in the EXIT Extract.N/A
Individual Plan of StudyNo value reports for this field in the EXIT Extract.N/A

User Field 1

N/A

N/A

User Field 2

N/A 

N/A

User Field 3

N/A 

N/A