Classic View: KS State Reporting > Collection Extract > EXIT: Exit Student

Search Terms: Collection Extract

The KIDS Collection EXIT Extract reports information on students who have left a school for a variety of reasons (e.g., graduation, dropout, transfers,etc.). An EXIT record should be submitted as soon as possible after the student's last day of membership. Students who have enrollment end dates after the entered FROM date and before the entered TO date on the report editor are included. If a FROM date is not entered, the Calendar start date is used.

KIDS EXIT Editor

Report Logic

See the KIDS Collection Extracts article for general reporting logic.

Enrollment records are only included in the extract when the Enrollment End Date is within the Reporting Range.

Students do not report when:

The Enrollment record is marked as State Exclude or No Show.
The Calendar of Enrollment is marked as State Exclude.
The Grade Level of Enrollment is marked as State Exclude.

Generate the Report

See the KIDS Collection Extracts editor for description of the Report Editor fields and Sample Report Formats.

Select the EXIT Student from the Extract Type dropdown list.
Enter a Data Filter From Date, if desired.
Enter a Data Filter To Date, if desired.
Enter an Attendance Filter To Date, if desired.
Select the Assessment Disaggregation Method 1 option, if desired.
Select the Assessment Disaggregation Method 2 option, if desired.
Mark the Students without State IDs checkbox, if desired.
Mark the Social Security Number Optional, if desired.
Select an Ad hoc Filter, if desired.
Select the appropriate Format for the extract.
If generating the extract in the State Format (tab delimited), enter the Records Limit Per File number.
Select the Calendars to include in the extract.
Click the Generate Report button. The report will display in the selected format.

Report Layout

Data Element	Description	Location
Record Type	Type of extract being generated, chosen on the Report Editor. Alphanumeric, 4 characters	Not dynamically stored
Accountability School Identifier	Indicates the school number of the student's enrollment. Alphanumeric, 4 characters	System Administration > Resources > School > School Detail > State School Number School.number
Resident District	District number where student resides (but not necessarily attends). If Home District field is blank, data reports from the State District Number field. Alphanumeric, 5 characters	Student Information > General > Enrollments > State Reporting Fields > Home District Enrollment.residentDistrict System Administration > Resources > District Information > District Info > State District Number District.number
Legal Last Name	Reports the last name of the student. If the Legal Last Name field is populated, information reports from that field. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Census > People > Demographics > Person Information > Last Name Identity.lastName
Legal First Name	Reports the legal first name of the student. If the Legal First Name field is populated, information reports from that field. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Census > People > Demographics > Person Information > First Name Identity.firstName
Legal Middle Name	Middle name or middle initial of the student. If only the middle initial is available, this will be reported. If no middle name or initial is available for the student, this field will report blank. If the Legal Middle Name field is populated, information reports from that field. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Census > People > Demographics > Person Information > Middle Name Identity.middleName
Suffix	Indicates student's name is generational (Jr., III, etc.). If the Legal Suffix field is populated, information reports from that field. Alphanumeric, 10 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix Census > People > Demographics > Person Information > Suffix Identity.suffix
Gender	Indication of student being either male or female. If the Legal Gender field is populated, information reports from that field. Numeric, 1 digit (0 = Female, 1 = Male)	Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Census > People > Demographics > Person Information > Gender Identity.gender
Date of Birth	Date on which student was born. Date field, 10 characters (MM/DD/YYYY)	Census > People > Demographics > Person Information > Birth Date Identity.birthDate
Grade	Grade level or primary instructional level at which the student enters and receives services in a school or an educational institution during a given academic session. See the Report Logic section for more information on grade levels. Alphanumeric, 2 characters	Student Information > General > Enrollments > General Enrollment Information > Grade Enrollment.grade
Student Identifier	Unique identifier assigned to the student by the school and/or district. Alphanumeric, 20 characters	Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber
Hispanic Ethnicity	Indication of student being of Hispanic/Latino ethnicity. If yes, will report as Y; if No, will report as N. Alphanumeric, 1 character	Census > People > Demographics > Person Information > Race/Ethnicity > Is the individual Hispanic/Latino? Identity.hispanic Latino
State Student Identifier	Student's state identification number. Numeric, 10 digits	Census > People > Demographics > Person Identifiers > State ID Person.stateID
School Year	The ending year of the current school year. If reporting for the 2010-11 school year, this will report as 2011. Numeric, 4 digits	System Administration > Calendar > Calendar > Calendar Information > End Date Calendar.year
Funding School	Override field for the school that receives funding for the student. For the ENRL Extract, 0003 is used for this field if the student attends a non-accredited Juvenile Detention Facility. Alphanumeric, 4 characters	Student Information > General > Enrollments > State Reporting Fields > Funding School EnrollmentKS.fundingSchool
Attendance School	Unique number of the school or program in which the student is physically located and where he/she takes the state assessments. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > Attendance School EnrollmentKS.attendanceSchool
Virtual Education Student	No value reports for this field in the EXIT Extract.	N/A
School Entry Date	Reports the student's start date of enrollment at the school. If this Entry into School field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollments > State Reporting Fields > Entry into School EnrollmentKS.schoolDate
District Entry Date	Reports the student's first date of entry at the district. If the Entry into District field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollments > State Reporting Fields > Entry into District EnrollmentKS.districtDate
State Entry Date	Reports the student's first date of entry at a school in the state. If this Entry into State field is blank, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/D/YYYY)	Student Information > General > Enrollments > State Reporting Fields > Entry into State EnrollmentKS.stateDate
First Instructional Date	Reports the first day the student receives instructional services during the school year. A value reports when the student meets the following criteria (at least one of these is true): Primary Disability Code reports as WD. Gifted Student Code reports as GI. Qualified for 504 reports a value that is not 0. Residence of Homeless Student while Homeless reports a value that is not 0. Title I Participation reports a value that is not 0. Military Connected Student Indicator reports a value that is not 0. Immigrant Student reports a value that is not 0. Neglected Student reports a value that is not 0. This reports the first day marked for instruction and attendance from the Calendar in which the student is enrolled. If the student's most recent primary enrollment start date is after this date, the enrollment start date reports. If the student has multiple primary enrollments, the most recent enrollment start date that is on or after the first day of instruction and attendance on the calendar reports. If the student has no primary enrollments, the most recent enrollment start date that is on or after the first day of instruction and attendance on the calendar reports. If the school is marked as School Wide in the Title 1 field on the School Editor, all students within the school report their First Instruction Date. Otherwise, a blank value reports. When the End Year is prior to or equal to 2019, this field reports blank. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollment > General Enrollment Information > Start Date Enrollment.startDate Student Information > Program Participation > Gifted > Start Date Gifted.startDate Student Information > Special Education > General > State Reporting > Start Date SpecialEDState.startDate System Administration > Calendar > Calendar > Calendar > Days > Instruction, Attendance
Membership Days	Calculated field. See the Report Logic section for details on the attendance calculations. Reports the number of days the student has been enrolled (days present plus days absent) in this school when school was in session during the current school year. Dates are calculated for ALL enrollments in the selected calendar. For kindergarten students, partial day attendance is based on the half day attendance period that constitutes an entire attendance day. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. COVID-19 Reporting: When the Attendance Filter To Date is populated on the Extract Editor, student membership days are calculated up to and including the entered date. Numeric, 5 digits (XXX.X)	Data not stored
Attended Days	Calculated field. See the Report Logic section for details on the attendance calculations. Reports the number of days the student has been present in this school between the entered Date Filter From and Date Filter To Date entered on the editor. Only dates from the most recent enrollment in the selected calendar are calculated. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. COVID-19 Reporting: When the Attendance Filter To Date is populated on the Extract Editor, student attended days are calculated up to and including the entered date. Numeric, 5 digits (XXX.X)	Data not stored
Truant Student	No value reports for this field in the EXIT Extract.	N/A
Minutes Enrolled	No value reports for this field in the EXIT Extract.	N/A
Concurrent HS Enrollment	No value reports for this field in the EXIT Extract.	N/A
Exit Withdrawal Date	Date student exited the school. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollment > General Enrollment Information > End Date Enrollment.endDate
Exit Withdrawal Type	Reason student ended enrollment. If 22: Student met grad reqs, but still receiving services reports, Post-Graduation Plans must be 9: Receiving special education transition services. Numeric, 2 digits	Student Information > General > Enrollment > General Enrollment Information > End Status Enrollment.endstatus
Unweighted Grade Point Average	Reports the student's unweighted GPA upon graduating from high school with a regular high school diploma. This only reports for students who report a value of 8 in the Exit/Withdrawal Type field. Reports the unweighted GPA (0.00 - 4.00) from the Transcript. If there is no unweighted GPA, this field reports blank. If the GPA is over 4.00, reports a value of 4.00. Numeric, 3 digits X.XX	Student Information > General > Transcript
Special Circumstance Transfer Choice	No value reports for this field in the EXIT Extract.	N/A
Post Graduation Plans	Selection indicates the student's plans after high school graduation. See the Kansas Graduation tab for a list of options. Reports a value when the Exit Withdrawal Type field is 8 or 22. For graduates who did not report current or future status, the Status Unknown (8) reports. For post-graduation plans code 9 can only be used Exit Withdrawal Type is 22. If no value is entered, this field reports blank. Alphanumeric, 1 character	Student Information > General > Graduation > Post Grad Plans Graduation.postGradPlans
Comprehensive Race	Indicates the student's race/ethnicity. All five positions must be filled with a 0 or a 1. For a student designed as being White, this field will report as 00005. Position 5 - White Position 4 - Native Hawaiian or Other Pacific Islander Position 3 - Black or African American Position 2 - Asian Position 1 - American Indian or Alaska Native Bit field, 6 characters	Census > People > Demographics > Person Information > Federal Race Identity.raceEthnicity
Lunch Program	Indicates student meets requirements for free and reduced meals. A numeric value of 1-4 reports, based on the student's FRAM record dates being within the reporting period and the State Eligibility Code selection. A value of 1 reports when a student has a FRAM record within the reporting period and the State Eligibility Code is 1: Eligible for Reduced Price Lunch per National Program Application. Eligibility = Reduced; AND Source = Direct; OR Source = Non-Direct; AND Certified Type IS NOT Socioeconomic Status A value of 2 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 2: Eligible for Free Lunch per National Direct Certification Process. Eligibility = Free; AND Source = Direct; OR Source = Non-Direct; AND Certified Type IS NOT Socioeconomic Status A value of 3 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 3: Eligible for Reduced Price Lunch per KSDE Household Economic Survey. Eligibility Type is SES; AND Eligibility = Reduced; AND Source = Non-Direct; AND Certified Type = Socioeconomic Status A value of 4 reports when a student has a FRAM record within the reporting period and the state Eligibility Code is 4: Eligible for Free Lunch per KSDE Household Economic Survey. Eligibility Type is SES; AND Eligibility = Free; AND Source = Non-Direct; AND Certified Type = Socioeconomic Status If no value is selected or there is no FRAM record, a value of zero (0: Not Eligible) reports. Numeric, 1 digit	FRAM > Eligibility Fram.eligibility
Primary Disability Indicator	Indicates student's primary disability. When a student has an active Special Education State Reporting record OR an active IEP, a value of WD reports. Otherwise, a value of ND reports. An active Special Education State Reporting record is calculated as follows: The Start Date on the Special Education State Reporting record is on or before the Date To field on the Extract Editor. The End Date on the Special Education State Reporting record is blank or on or after the Date From field on the Extract editor. SPED State Reporting records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated. An active IEP record is calculated as follows: The Start Date of the IEP is on or before the Date To field on the Extract Editor. The End Date of the IEP is blank or on or after the Date From field on the Extract editor. Alphanumeric, 2 characters	Student Information > Special Education > General > State Reporting > Disability SpecialEDState.primaryDisability Student Information > Special Education > General > State Reporting > Start Date, End Date SpecialEDState.startDate SpecialEDState.endDate Student Information > Special Education > Documents > IEP > Start Date, End Date Plan.startDate Plan.endDate
Gifted Student Indicator	Indicates whether student is considered gifted/talented. When the student has an active Gifted record, a value of GI reports. Gifted records that were ended prior to the selected calendar year do not report when the Date From field on the extract editor is not populated. Otherwise, a blank value reports. An active Gifted record is calculated as follows: The Start Date on the Gifted record is on or before the Date To field on the Extract editor. The End Date on the Gifted record is blank or on or after the Date From field on the Extract editor. Alphanumeric, 2 characters	Student Information > Program Participation > Gifted > Start Date, End Date Gifted.startDate Gifted.endDate
Section 504	No value reports for this field in the EXIT Extract.	N/A
Residence of Homeless	Indicates the student meets the federal guidelines of being homeless. See the Kansas Enrollment Editor page for more information. Alphanumeric, 1 character	Student Information > General > Enrollment > State Reporting Fields > Homeless EnrollmentKS.homeless
ESOL/Bilingual Program Entry Date	No value reports for this field in the EXIT Extract.	N/A
First Entry Date into a school in the US	No value reports for this field in the EXIT Extract.	N/A
First Language	No value reports for this field in the EXIT Extract.	N/A
ESOL/Bilingual Program Participation Code	Indicates the status of the student's ESOL Participation. See the ESOL Participation section for reporting logic. If there is no selection made for this field, a default value of zero (0) reports. Alphanumeric, 1 character	Student Information > Program Participation > English Learners (EL) > EL Services > Service Types LepService.Type
Language Instruction Education Program Type	No value reports for this field in the EXIT Extract.	N/A
ESOL/Bilingual Program Ending Date	No value reports for this field in the EXIT Extract.	N/A
ESOL/Bilingual Contact Minutes	No value reports for this field in the EXIT Extract.	N/A
Career Tech Ed Contact Minutes	No value reports for this field in the EXIT Extract.	N/A
Title 1 Participation	No value reports for this field in the EXIT Extract.	N/A
Miles Transported	No value reports for this field in the EXIT Extract.	N/A
Transportation FTE	No value reports for this field in the EXIT Extract.	N/A
Student's Street Address	No value reports for this field in the EXIT Extract.	N/A
Student's City	No value reports for this field in the EXIT Extract.	N/A
Student's Zip	No value reports for this field in the EXIT Extract.	N/A
Non-Resident Transportation 10 Mile Law	No value reports for this field in the EXIT Extract.	N/A
Military Connected Student Indicator	Reports the value selected in the Military Connected Student Indicator field on the Enrollment editor. 0: Student is not Military Connected 1: Student is a dependent of a member of the active duty forces 2: Student is a dependent of a member of the National Guard or Reserve Forces Numeric, 1 digit	Student Information > General > Enrollments > State Reporting Fields > Military Connected Student Indicator EnrollmentKS.militaryFamily
Immigrant Student	No value reports for this field in the EXIT Extract.	N/A
Country of Birth	No value reports for this field in the EXIT Extract.	N/A
Neglected Student	A flag that identifies a neglected student who was served under Title I Part A funds at some time during the year. Students who were not served with these funds should have a blank in this field. If no value is selected, a default value of zero (0) reports. Numeric, 1 digits	Student Information > General > Enrollments > State Reporting Fields > Neglected Student EnrollmentKS.neglectedDelinquent
Kansas Preschool Program (KPP)	No value reports for this field in the EXIT Extract.	N/A
Kansas Parents as Teachers Participant (KPAT)	No value reports for this field in the EXIT Extract.	N/A
Dyslexia Screener	No value reports for this field in the EXIT Extract.	N/A
Dyslexia Subtest	No value reports for this field in the EXIT Extract.	N/A
Dyslexia Spring Benchmark Performance Level	No value reports for this field in the EXIT Extract.	N/A
Math Grouping Indicator 1	No value reports for this field in the EXIT Extract.	N/A
Math Grouping Indicator 2	No value reports for this field in the EXIT Extract.	N/A
English Language Arts - ELA Grouping Indicator 1	No value reports for this field in the EXIT Extract.	N/A
English Language Arts - ELA Grouping Indicator 2	No value reports for this field in the EXIT Extract.	N/A
Science Grouping Indicator 1	No value reports for this field in the EXIT Extract.	N/A
Science Grouping Indicator 2	No value reports for this field in the EXIT Extract.	N/A
Comprehensive Agriculture Grouping Indicator	No value reports for this field in the EXIT Extract.	N/A
Animal Systems Grouping Indicator	No value reports for this field in the EXIT Extract.	N/A
Plant Systems Grouping Indicator	No value reports for this field in the EXIT Extract.	N/A
KELPA2 Grouping Indicator 1	No value reports for this field in the EXIT Extract.	N/A
KELPA2 Grouping Indicator 2	No value reports for this field in the EXIT Extract.	N/A
State Mathematics Assessment	No value reports for this field in the EXIT Extract.	N/A
State English Language - ELA Assessment	No value reports for this field in the EXIT Extract.	N/A
State Science Assessment	No value reports for this field in the EXIT Extract.	N/A
State History/Gov Assessment	No value reports for this field in the EXIT Extract.	N/A
History/Gov Claim/Thesis Score	No value reports for this field in the EXIT Extract.	N/A
History/Gov Evidence Score	No value reports for this field in the EXIT Extract.	N/A
History/Gov Reasoning Score	No value reports for this field in the EXIT Extract.	N/A
Comprehensive Agriculture Assessment	No value reports for this field in the EXIT Extract.	N/A
Animal Systems Assessment	No value reports for this field in the EXIT Extract.	N/A
Plant Systems Assessment	No value reports for this field in the EXIT Extract.	N/A
Kansas English Language Proficiency Assessment (KELPA)	No value reports for this field in the EXIT Extract.	N/A
KELPA Proctor ID	No value reports for this field in the EXIT Extract.	N/A
KELPA Proctor First Name	No value reports for this field in the EXIT Extract.	N/A
KELPA Proctor Last Name	No value reports for this field in the EXIT Extract.	N/A
American College Testing (ACT) Assessment	No value reports for this field in the EXIT Extract.	N/A
ACT WorkKeys Assessment	No value reports for this field in the EXIT Extract.	N/A
Individual Plan of Study	No value reports for this field in the EXIT Extract.	N/A
User Field 1	N/A	N/A
User Field 2	N/A	N/A
User Field 3	N/A	N/A

KIDS EXIT Extract (Kansas) [.2152 - .2223]

Report Logic

Generate the Report

Report Layout

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