Classic Path: KY State Reporting > FRYSC State Report

Search Terms: FRYSC State Report

The FRYSC State Report is submitted to the state in the fall and contains a high level summary of FRYSC activities throughout a given district. This report is used by the state to view the overall levels of FRYSC activities.

This article includes the following topics:

Image 1: FRYSC State Report Editor

Report Logic

The following report logic is used:

Only FRYSC Individual Interventions and Group Programs active within the date range entered on the report editor are reported.
The report includes students with enrollment records marked State Exclude and/or No Show.
If a Group Program has no end date, the report will assume the end date is June 30th of the same FRYSC school year as the Group Program's Start Date.
The Date Range on the report editor will default to the following:
- Start Date will default to 07/01 of the school year selected in the Campus toolbar.
- End Date will default to 06/03 of the school year selected in the Campus toolbar or the current date, whichever is earliest.
District Edition: The generated filename is structured as follows:
- FRYSC_DistrictNameCo_YYYY_State.pdf
  - The District Name is truncated so the word County is truncated to Co and the word Independent is truncated to Ind and any part of the name after the Co or Ind is removed. If a disrict has the word County or Independent, the name is not truncated.
  - YYYY represents the 4-digit end year being reported.
State Edition: The generated file name is structured as FRYSC_YYYY_State.pdf where YYYY is the 4-digit end year being reported.

Generating the FRYSC State Report

Kentucky State Edition Users can generate this report for the entire state.

Enter the Date Range. Only FRYSC Individual Interventions and Group Programs active within the date range entered are reported.
Select the report Format. Currently, only the PDF format is available.
Select the FRYSC Center(s) reporting data. Mark the All FRYSC Centers checkbox to report data for all FRYSC centers in the district.
Select the report Aggregation option:
- Combined Totals - All data is combined into one report
- By School - The report is generated once for each School but is presented as a single PDF.
- By FRYSC Center - The report is generated once for each FRYSC Center but is presented as a single PDF.
Filter data by selecting an Ad Hoc Filter (optional).
Select the Calendar(s) reporting data. Mark the All Calendars checkbox to report data from all calendars in the school year.

Select how the report will be generated:

Generate Report	The report will generate immediately and display in a new window in the designated format.
Submit to Batch	The report can be scheduled for when it generates and will be sent to the Batch Queue tool.

Understanding the FRYSC State Report

See the following sections for more information about each part of the FRYSC State Report.

Header Elements
Mode of Intervention Data Elements
Time Frame Data Elements
Aggregate Totals Data Elements - Summary Page - Individual Interventions
Aggregate Totals Data Elements - Summary Page - Group Programs
Aggregate Totals Data Elements - Detail Page - Individual Interventions
Aggregate Totals Data Elements - Detail Page - Group Programs

Header Elements

Image 2: FRYSC State Report - Header

An alternative header is generated for each FRYSC Center when the report is aggregated by FRYSC Center.

Data Element	Description	Type	Campus Database	Campus Application
District Number	The district number of the district reporting information.	Alphanumeric	District.number	System Administration > Resources > District Information > State District Number
District Name	Name of the district reporting information.	Alpha	District.name	System Administration > Resources > District Information > Name
County	The name of the county associated with the FRYSC data being reported.	Alpha	District.county	System Administration > Resources > District Information > County
Date Range	The date range of information being included on the report. This date range is determined by the dates entered in the Date Range field on the report editor.	Alpha	N/A	KY State Reporting > FRYSC State Report Report > Date Range
School(s)	A list of schools from which FRYSC data has been reported. If the report is pulling data from 5 or fewer schools, the list of schools will appear in the report header. If the report is pulling data from 6 or more schools, the header will display the number of schools being reported and the actual list of schools appears as an appendix page at the end of the report.	Alpha	School.name	System Administration > Resources > School > Name

Mode of Intervention Data Elements

Image 3: FRYSC State Report - Mode of Intervention Data Elements

Data Element	Description	Type	Campus Database	Campus Application
In-office/School Grounds (Unduplicated)	A count of interventions where the intervention took place in the school office or on school grounds. Logic counts each student who has at least one Intervention where In-office/School Grounds is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOIInOfficeSchoolGrounds	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > In-Office/School Grounds
In-office/School Grounds (Duplicated)	A count of interventions where the intervention took place in the school office or on school grounds. Logic counts each student who has at least one Intervention where In-office/School Grounds is marked. Each Intervention with the In-office/School Grounds checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOIInOfficeSchoolGrounds	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > In-Office/School Grounds
Telephone (Unduplicated)	A count of interventions where the intervention took place over the telephone. Logic counts each student who has at least one Intervention where Telephone is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOITelephone	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Telephone
Telephone (Duplicated)	A count of interventions where the intervention took place over the telephone. Logic counts each student who has at least one Intervention where Telephone is marked. Each Intervention with the Telephone checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOITelephone	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Telephone
Home Visit (Unduplicated)	A count of students who have received a home visit as part of a individual intervention. Logic counts each student who has at least one Intervention where Home Visit is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOIHomeVisit	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit
Home Visit (Duplicated)	A count of students who have received a home visit as part of a individual intervention. Logic counts each student who has at least one Intervention where Home Visit is marked. Each Intervention with the Home Visit checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOIHomeVisit	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit
Home Visit - PAT (Unduplicated)	A count of students who have received a home visit with PAT status as part of an individual intervention. Logic counts each student who has at least one Intervention where Home Visit - PAT is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOIHomeVisitPAT	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit - PAT
Home Visit - PAT (Duplicated)	A count of students who have received a home visit with PAT status as part of an individual intervention. Logic counts each student who has at least one Intervention where Home Visit - PAT is marked. Each Intervention with the Home Visit - PAT checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOIHomeVisitPAT	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit - PAT
Letter (Unduplicated)	A count of interventions where the intervention involved sending a letter. Logic counts each student who has at least one Intervention where Letter is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOILetter	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Letter
Letter (Duplicated)	A count of interventions where the intervention involved sending a letter. Logic counts each student who has at least one Intervention where Letter is marked. Each Intervention with the Letter checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOILetter	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Letter
Email/Text (Unduplicated)	Reports a count of interventions where the Intervention involved sending an email or text. Counts 1 for each student who has at least one Intervention where box is checked. Each student can be counted only once.	Whole Number	FRYSCStatusKY. mOILetter	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Email/Text
Email/Text (Duplicated)	Reports a count of interventions where the Intervention involved sending an email or text. Counts 1 for each Individual Intervention where box is checked.	Whole Number	FRYSCStatusKY. mOILetter	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Email/Text
Other (Unduplicated)	A count of interventions where the Mode of Intervention was designated as Other. Logic counts each student who has at least one Intervention where Other is marked. Each student is only counted once.	Whole Number	FRYSCStatusKY. mOIOther	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Other
Other (Duplicated)	A count of interventions where the Mode of Intervention was designated as Other. Logic counts each student who has at least one Intervention where Other is marked. Each Intervention with the Other checkbox marked is counted. Students can be counted more than once.	Whole Number	FRYSCStatusKY. mOIOther	Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Other

Time Frame Data Elements

Image 4: FRYSC State Report - Time Frame Data Elements

Data Element	Description	Type	Campus Database	Campus Application
Before School	A count of group program records where the Before School time frame is specified. Logic counts 1 for each group program where Before School is marked. A student may count more than once if they have more than one record with the Before School checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Before School
During School	A count of group program records where the During School time frame is specified. Logic counts 1 for each group program where During School is marked. A student may count more than once if they have more than one record with the During School checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > During School
After School	A count of group program records where the After School time frame is specified. Logic counts 1 for each group program where After School is marked. A student may count more than once if they have more than one record with the After School checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > After School
Intersession	A count of group program records where the Intersession time frame is specified. Logic counts 1 for each group program where Intersession is marked. A student may count more than once if they have more than one record with the Intersession checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Intersession
Weekend	A count of group program records where the Weekend time frame is specified. Logic counts 1 for each group program where Weekend is marked. A student may count more than once if they have more than one record with the Weekend checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Weekend
Holiday	A count of group program records where the Holiday time frame is specified. Logic counts 1 for each group program where Holiday is marked. A student may count more than once if they have more than one record with the Holiday checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Holiday
Winter Break	A count of group program records where the Winter Break time frame is specified. Logic counts 1 for each group program where Winter Break is marked. A student may count more than once if they have more than one record with the Winter Break checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Winter Break
Spring Break	A count of group program records where the Spring Break time frame is specified. Logic counts 1 for each group program where Spring Break is marked. A student may count more than once if they have more than one record with the Spring Break checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Spring Break
Summer Break	A count of group program records where the Summer Break time frame is specified. Logic counts 1 for each group program where Summer Break is marked. A student may count more than once if they have more than one record with the Summer Break checkbox marked.	Whole Number	FRYSCGroupProgramKY. TimeFrame	Student Information > General > FRYSC > Group Program Detail > Time Frame > Summer Break

Aggregate Totals Data Elements - Summary Page - Individual Interventions

Image 5: FRYSC State Report - Aggregate Totals Data Elements - Individual Interventions

Data Element	Description	Type	Campus Database	Campus Application
Unduplicated Contacts - # Students	A count of all students who have at least one active individual intervention for the specified period. The individual intervention must be active during the time period specified in the extract editor. Student are only counted once regardless of how many interventions they may have.	Whole Number	FRYSCStatusKY. interventionForStudent	Student Information > General > FRYSC > Individual Intervention
Unduplicated Contacts - # Parents	A count of all students with individual interventions where the intervention was for the parent, for the specified period. The individual intervention must be active during the time period specified on the extract editor. The Intervention is for: Parent checkbox must be marked on the intervention. Students are only counted once regardless of how many interventions they may have.	Whole Number	FRYSCStatusKY. interventionForParent	Student Information > General > FRYSC > Individual Intervention
Duplicated Student Contacts	A count of all active individual intervention records for the specified period. The individual intervention must be active during the time period specified on the extract editor. Logic counts once for each intervention record (a student may be counted more than once if they have more than one intervention record).	Whole Number	FRYSCStatusKY. interventionForStudent	Student Information > General > FRYSC > Individual Intervention
Duplicated Parent Contacts	A count of all students with individual interventions where the intervention was for the parent, for the specified period. The individual intervention must be active during the time period specified on the extract editor. Logic counts once for each intervention record (a student may be counted more than once if they have more than one intervention record).	Whole Number	FRYSCStatusKY. interventionForParent	Student Information > General > FRYSC > Individual Intervention
Behavior Related	A count of all behavior-related individual interventions where the intervention was for the parent, for the specified period. The individual intervention must be active during the time period specified on the extract editor. The Result of Behavior Issue checkbox must be marked on the intervention.	Whole Number	FRYSCStatusKY. resultOfBehavior	Student Information > General > FRYSC > Individual Intervention > Result of Behavior Issue

Aggregate Totals Data Elements - Summary Page - Group Programs

Image 6: FRYSC State Report - Aggregate Totals Data Elements - Group Programs

Data Element	Description	Type	Campus Database	Campus Application
Unduplicated Contacts - # Students	A count of all students who have at least one active group program for the specified time period. The group program record must be active during the time period specified in the extract editor. Students are only counted once regardless of how many interventions they may have.	Whole Number	FRYSCGroupProgramKY. programForStudents	Student Information > General > FRYSC > Group Program Detail
Unduplicated Contacts - # Parents	A count of all students who have at least one active group program record the specified time period and the program was intended for the parent. The group program record must be active during the time period specified in the extract editor. The Parent field must be selected on the student group program record. Students are only counted once regardless of how many group program records they may have.	Whole Number	FRYSCGroupProgramKY. programForParents	Student Information > General > FRYSC > Group Program Detail
Duplicated Student Contacts	A count of all students who have at least one active group program for the specified time period. The group program record must be active during the time period specified in the extract editor. Logic counts each group program record (a student may be counted more than once if they have more than one group program record).	Whole Number	FRYSCGroupProgramKY. programForStudents	Student Information > General > FRYSC > Group Program Detail
Duplicated Parent Contacts	A count of all students who have at least one active group program record the specified time period and the program was intended for the parent. The group program record must be active during the time period specified in the extract editor. The Parent field must be selected on the student group program record. Logic counts each group program record (a student may be counted more than once if they have more than one group program record).	Whole Number	FRYSCGroupProgramKY. programForParents	Student Information > General > FRYSC > Group Program Detail
Total Contact Count	The total number of unduplicated contacts that took place. This column reports using the following calculation: Where: Number of parents is the number of students with a FRYSC Group Program record where the Parent checkbox is marked. This is an unduplicated value (counts once per student). A single group program record could be counted twice if it has both the Student and Parent checkbox marked.	Whole Number	FRYSCGroupProgramKY. programForStudents FRYSCGroupProgramKY. programForParents FRYSCGroupProgramKY. meetingCount	Student Information > General > FRYSC > Group Program Detail
Number (#) of Meetings	The sum of all Meetings for all programs pulled by the report. Logic adds together the values for Meetings from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. meetingCount	Programs > FRYSC Group Programs > Meetings
Program Hours	The sum of all Total Program Hours for all programs pulled by the report. Logic adds together the values for Total Program Hours from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalProgramHours	Programs > FRYSC Group Programs > Total Program Hours
Number (#) of Volunteers	The sum of all Volunteers for all programs pulled by the report. Logic adds together the values for Volunteer from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalVolunteerCount	Programs > FRYSC Group Programs > # of Volunteers
Volunteer Hours	The sum of all Volunteers Hours for all programs pulled by the report. Logic adds together the values for Volunteer Hours from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalVolunteerHours	Programs > FRYSC Group Programs > Volunteer Hours

Aggregate Totals Data Elements - Detail Page - Individual Interventions

Image 7: FRYSC State Report - Aggregate Totals Data Elements - Individual Interventions

Data Element	Description	Type	Campus Database	Campus Application
Category/Type (Individual Intervention Aggregate Totals)	Displays all categories/types of individual interventions and acts as a row label for subsequent totals columns. All Categories are displayed, even if not used. Do not display a type if there are no totals. Categories appear in bold Individual Interventions are indented under their respective category.	Alpha	N/A	N/A
Unduplicated Contacts - # Students	A count of all students who have at least one active individual intervention in the specified category/type for the specified time period. Individual interventions must be active during the time period specified in the extract editor. Individual interventions must be of the specified type. Intervention is for: Students must be selected on the intervention. Students are only counted once, regardless of how many interventions they may have.	Whole Number	FRYSCStatusKY. interventionForStudent	Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students
Unduplicated Contacts - # Parents	A count of all students who have at least one active individual intervention in the specified category/type for the specified time period where the intervention was for the parent. Individual interventions must be active during the time period specified in the extract editor. Individual interventions must be of the specified type. Intervention is for: Parents must be selected on the intervention. Students are only counted once, regardless of how many interventions they may have.	Whole Number	FRYSCStatusKY. interventionForParent	Student Information > General > FRYSC > Individual Intervention > Intervention is for: Parent
Duplicated Student Contacts	A count of all active individual intervention records for the specified category/type in the specified period. Individual interventions must be active during the time period specified in the extract editor. Individual interventions must be of the specified type. Intervention is for: Students must be selected on the intervention. Logic counts once for each intervention (a student may be counted more than once if they have more than one intervention record).	Whole Number	FRYSCStatusKY. interventionForStudent	Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students
Duplicated Parent Contacts	A count of all active individual intervention in the specified category/type for the specified time period where the intervention was for the parent. Individual interventions must be active during the time period specified in the extract editor. Individual interventions must be of the specified type. Intervention is for: Parents must be selected on the intervention. Logic counts once for each intervention (a student may be counted more than once if they have more than one intervention record).	Whole Number	FRYSCStatusKY. interventionForParent	Student Information > General > FRYSC > Individual Intervention > Intervention is for: Parent
Behavior Related	A count of all active individual intervention records in the specified category/type for the specified time period where the Intervention resulted in a behavior issue. Individual interventions must be active during the time period specified in the extract editor. Individual interventions must be of the specified type. Intervention is for: Students must be selected on the intervention. Result of Behavior Issue must be selected on the intervention. Logic counts once for each intervention (a student may be counted more than once if they have more than one intervention record).	Whole Number	FRYSCStatusKY. resultOfBehavior	Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students, Result of Behavior Issue

Aggregate Totals Data Elements - Detail Page - Group Programs

Image 8: FRYSC State Report - Aggregate Totals Data Elements - Group Programs

Data Element	Description	Type	Campus Database	Campus Application
Category/Type (Group Program Aggregate Totals)	Displays all categories/types of Group Programs and acts as a row label for subsequent totals columns. All Categories are displayed, even if they are not used. Do not display a type if there are no totals. Categories appear in bold Individual Group Programs are indented under their respective category.	Alpha	FRYSCGroupProgramType	Programs > FRYSC > Group Programs > Program Category
Unduplicated Contacts - # Students	A count of all students who have at least one active group program record, by type. The group program record must be active during the time period specified in the extract editor. The Program is for: Students field must be selected on the intervention. The group program must be of the specified category/type. Students are only counted once regardless of how many group program records they may have.	Whole Number	FRYSCGroupProgramKY. groupStatusID FRYSCGroupProgramKY. programForStudent	Student Information > General > FRYSC > Group Program Detail > Program is for: Students
Unduplicated Contacts - # Parents	A count of all students who have at least one active group program record, by category/type, where the program is for the parent. The group program record must be active during the time period specified in the extract editor. The group program must be of the specified category/type. The Program is for: Parents field must be selected on the intervention. Students are only counted once regardless of how many group program records they may have.	Whole Number	FRYSCGroupProgramKY. groupStatusID FRYSCGroupProgramKY. programForParent	Student Information > General > FRYSC > Group Program Detail > Program is for: Parents
Duplicated Student Contacts	A count of all active group program records by category/type. The group program record must be active during the time period specified in the extract editor. The group program must be of the specified category/type. The Program is for: Students field must be selected on the intervention. Logic counts once for each group program record (a record may be counted more than once if a student has multiple records with the Program is for: Students field selected).	Whole Number	FRYSCGroupProgramKY. groupStatusID FRYSCGroupProgramKY. programForStudent	Student Information > General > FRYSC > Group Program Detail > Program is for: Students
Duplicated Parent Contacts	A count of all active group program records by category/type where the program was intended for the parent. The group program record must be active during the time period specified in the extract editor. The group program must be of the specified category/type. The Program is for: Parents field must be selected on the intervention. Logic counts once for each group program record (a record may be counted more than once if a student has multiple records with the Program is for: Parents field selected).	Whole Number	FRYSCGroupProgramKY. groupStatusID FRYSCGroupProgramKY. programForParent	Student Information > General > FRYSC > Group Program Detail > Program is for: Parents
Program Hours	The sum of all Total Program Hours for all programs pulled by the report. Logic adds together the Total Program Hours from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalProgramHours	Programs > FRYSC > Group Programs > Total Program Hours
Number of Meetings	The sum of all Meetings for all programs pulled by the report. Logic adds together the values for the number of Meetings from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. meetingCount	Programs > FRYSC > Group Programs > # of Meetings
Number of Volunteers	The sum of Volunteers for all programs pulled by the report. Logic adds together the values for the number of Volunteers from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalVolunteerCount	Programs > FRYSC > Group Programs > # of Volunteers
Volunteer Hours	The sum of all Volunteer Hours for all programs pulled by the report. Logic adds together the values for Volunteer Hours from each Group Program setup page (not student records). Programs without participants appear in red and are not counted in the aggregate totals.	Whole Number	FRYSCGroupProgramKY. totalVolunteerHours	Programs > FRYSC > Group Programs > Volunteer Hours

FRYSC State Report (Kentucky) [.2124 - .2235]