Classic View: KS State Reporting > Collection Extract > SMSC: Dec 1 SMSCe Allocation
Search Terms: Collection Extract
The KIDS Collection SMSC Extract report gathers information on small districts eligible for Rural Education Achievement Program (REAP) funding. Data is not related to Title 1 Programming.
Information reported in this extract are reported up to December 2 of the selected school year. The Data to Filter Date auto-populates to December 1.
Report Logic
See the KIDS Collection Extracts article for general reporting logic.
Districts with an Average Daily Attendance of 3,000 students or less and that have a Common Core of Data code of 6, 7 or 8 may be eligible for additional REAP grant funding. For this reason, records for students in grades K-12 who are enrolled any time between the first day of school and December 3 are included in the SMSC collection.
This extract only reports enrollment records that are active within the Reporting Range entered on the Extract Editor (Data Filter From Date, Data Filter To Date). If the Enrollment Start Date or Enrollment End Date fall on the day of the reporting range (Data Filter From Date and Data Filter To Date is the same), the enrollment is included.
One record per enrolled student reports from the selected calendar for the entered Reporting Range.
Students do not report when:
- The Enrollment record is marked as State Exclude or No Show.
- The Calendar of Enrollment is marked as State Exclude.
- The Grade Level of Enrollment is marked as State Exclude.
Generate the Report
See the KIDS Collection Extracts editor for description of the Report Editor fields and Sample Report Formats.
- Select the SMSC: Dec 1 SMSCe Allocation from the Extract Type dropdown list.
- Enter a Data Filter From Date, if desired. The Data Filter To Date is already populated with the December 1 date of the selected year.
- Select the Assessment Disaggregation Method 1 option, if desired.
- Select the Assessment Disaggregation Method 2 option, if desired.
- Mark the Students without State IDs checkbox, if desired.
- Mark the Social Security Number Optional, if desired.
- Select an Ad hoc Filter, if desired.
- Select the appropriate Format for the extract.
- If generating the extract in the State Format (tab delimited), enter the Records Limit Per File number.
- Select the Calendars to include in the extract.
- Click the Generate Report button. The report will display in the selected format.
Report Layout
Data Element | Description | Location |
---|---|---|
Record Type | Type of extract being generated, chosen on the Report Editor. Alphanumeric, 4 characters | Data not stored |
Accountability School Identifier | Indicates the school number of the student's enrollment. Alphanumeric, 4 characters | System Administration > Resources > School > School Detail > State School Number School.number |
Resident District | District number where student resides (but not necessarily attends). If Home District field is blank, data reports from the State District Number field. Alphanumeric, 5 characters | Student Information > General > Enrollments > State Reporting Fields > Home District Enrollment.residentDistrict System Administration > Resources > District Information > District Info > State District Number District.number |
Legal Last Name | Reports the last name of the student. If the Legal Last Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Census > People > Demographics > Person Information > Last Name Identity.lastName |
Legal First Name | Reports the legal first name of the student. If the Legal First Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Census > People > Demographics > Person Information > First Name Identity.firstName |
Legal Middle Name | Middle name or middle initial of the student. If only the middle initial is available, this will be reported. If no middle name or initial is available for the student, this field will report blank. If the Legal Middle Name field is populated, information reports from that field. Alphanumeric, 60 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Census > People > Demographics > Person Information > Middle Name Identity.middleName |
Suffix | Indicates student's name is generational (Jr., III, etc.). If the Legal Suffix field is populated, information reports from that field. Alphanumeric, 10 characters | Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix Census > People > Demographics > Person Information > Suffix Identity.suffix |
Gender | Indication of student being either male or female. If the Legal Gender field is populated, information reports from that field. Numeric, 1 digit (0 = Female, | Census > People > Demographics > Person Information > Gender Identity.gender Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender |
Date of Birth | Date on which student was born. Date field, 10 characters (MM/DD/YYYY) | Census > People > Demographics > Person Information > Birth Date Identity.birthDate |
Grade | Grade level or primary instructional level at which the student enters and receives services in a school or an educational institution during a given academic session. Alphanumeric, 2 characters | Student Information > General > Enrollments > General Enrollment Information > Grade Enrollment.grade |
Student Identifier | Unique identifier assigned to the student by the school and/or district. Alphanumeric, 20 characters | Census > People > Demographics > Person Identifiers > Student Number Person.student |
Hispanic Ethnicity | Indication of student being of Hispanic/Latino ethnicity. If yes, will report as Y; if No, will report as N. Alphanumeric, 1 character | Census > People > Demographics > Person Information > Race/Ethnicity > Is the individual Hispanic/Latino? Identity.hispanicLatino |
State Student Identifier | Student's state identification number. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID |
School Year | The ending year of the current school year. If reporting for the 2010-11 school year, this will report as 2011. Numeric, 4 digits | System Administration > Calendar > Calendar > Calendar Information > End Date Calendar.year |
Funding School | Override field for the school that receives funding for the student. Alphanumeric, 4 characters | System Administration > Resources > School > School Editor > State School Number Student Information > General > Enrollments > State Reporting Fields > Funding School EnrollmentKS.fundingSchool |
Attendance School | Unique number of the school or program in which the student is physically located and where he/she takes the state assessments. Numeric, 4 digits | Student Information > General > Enrollments > State Reporting Fields > Attendance School EnrollmentKS.attendanceSchool |
Virtual Education Student | No value reports for this field in the SMSC Extract. | N/A |
School Entry Date | Reports the student's start date of enrollment at the school. If this Entry into School field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into School EnrollmentKS.schoolDate |
District Entry Date | Reports the student's first date of entry at the district. If the Entry into District field is blank on the enrollment record, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into District EnrollmentKS.districtDate |
State Entry Date | Reports the student's first date of entry at a school in the state. If this Entry into State field is blank, the pre-determined Override logic (see here) is used. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > State Reporting Fields > Entry into State EnrollmentKS.stateDate |
First Instructional Date | No value reports for this field in the SMSC Extract. | N/A |
Membership Days | Calculated field. See the Report Logic section for details on the attendance calculations. Reports the number of days the student has been enrolled (days present plus days absent) in this school when school was in session during the current school year. Only dates from the most recent enrollment in the selected calendar are calculated. For kindergarten students, partial day attendance is based on the half day attendance period that constitutes an entire attendance day. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. Numeric, 5 digits (XXX.X) | Data not stored |
Attended Days | Calculated field. See the Report Logic section for details on the attendance calculations. Repo[rts the number of days the student has been present in this school between the entered Date Filter From and Date Filter To Date entered on the editor. Only dates from the most recent enrollment in the selected calendar are calculated. If the student's most recent enrollment has an End Status of 18, a value of 0 reports. Numeric, 5 digits (XXX.X) | Data not stored |
Truant Student | No value reports for this field in the SMSC Extract. | N/A |
Minutes Enrolled | No value reports for this field in the SMSC Extract. | N/A |
Concurrent HS Enrollment | No value reports for this field in the SMSC Extract. | N/A |
Exit Withdrawal Date | No value reports for this field in the SMSC Extract. | N/A |
Exit Withdrawal Type | No value reports for this field in the SMSC Extract. | N/A |
Unweighted Grade Point Average | No value reports for this field in the SMSC Extract. | N/A |
Special Circumstance Transfer Choice | No value reports for this field in the SMSC Extract. | N/A |
Post Graduation Plans | No value reports for this field in the SMSC Extract. | N/A |
Comprehensive Race | Indicates the student's race/ethnicity.
Bit field, 6 characters | Census > People > Demographics > Person Information > Federal Race Identity.raceEthnicity |
Lunch Program | No value reports for this field in the SMSC Extract. | N/A |
Primary Disability Indicator | No value reports for this field in the SMSC Extract. | N/A |
Gifted Student Indicator | No value reports for this field in the SMSC Extract. | N/A |
Section 504 | No value reports for this field in the SMSC Extract. | N/A |
Residence of Homeless | No value reports for this field in the SMSC Extract. | N/A |
ESOL/Bilingual Program Entry Date | No value reports for this field in the SMSC Extract. | N/A |
First Entry Date into a school in the US | No value reports for this field in the SMSC Extract. | N/A |
First Language | No value reports for this field in the SMSC Extract. | N/A |
ESOL/Bilingual Participation Code | No value reports for this field in the SMSC Extract. | N/A |
Language Instruction Education Program Type | No value reports for this field in the SMSC Extract. | N/A |
ESOL/Bilingual Program Ending Date | No value reports for this field in the SMSC Extract. | N/A |
ESOL/Bilingual Student Contact Minutes | No value reports for this field in the SMSC Extract. | N/A |
Career Tech Ed Contact Minutes | No value reports for this field in the SMSC Extract. | N/A |
Title 1 Participation | No value reports for this field in the SMSC Extract. | N/A |
Miles Transported | No value reports for this field in the SMSC Extract. | N/A |
Transportation FTE | No value reports for this field in the SMSC Extract. | N/A |
Student's Street Address | No value reports for this field in the SMSC Extract. | N/A |
Student's City | No value reports for this field in the SMSC Extract. | N/A |
Student's Zip | No value reports for this field in the SMSC Extract. | N/A |
Non-Resident Transportation 10 Mile Law | No value reports for this field in the SMSC Extract. | N/A |
Military Connected Student Indicator | No value reports for this field in the SMSC Extract. | N/A |
Immigrant Student | No value reports for this field in the SMSC Extract. | N/A |
Country of Birth | No value reports for this field in the SMSC Extract. | N/A |
Neglected Student | No value reports for this field in the SMSC Extract. | N/A |
Kansas Preschool Program (KPP) | No value reports for this field in the SMSC Extract. | N/A |
Kansas Parents as Teachers Participant (KPAT) | No value reports for this field in the SMSC Extract. | N/A |
Dyslexia Screener | No value reports for this field in the SMSC Extract. | N/A |
Dyslexia Subtest | No value reports for this field in the SMSC Extract. | N/A |
Dyslexia Spring Benchmark Performance Level | No value reports for this field in the SMSC Extract. | N/A |
Math Grouping Indicator 1 | No value reports for this field in the SMSC Extract. | N/A |
Math Grouping Indicator 2 | No value reports for this field in the SMSC Extract. | N/A |
English Language Arts - ELA Grouping Indicator 1 | No value reports for this field in the SMSC Extract. | N/A |
English Language Arts - ELA Grouping Indicator 2 | No value reports for this field in the SMSC Extract. | N/A |
Science Grouping | No value reports for this field in the SMSC Extract. | N/A |
Science Grouping | No value reports for this field in the SMSC Extract. | N/A |
Comprehensive Agriculture Grouping Indicator | No value reports for this field in the SMSC Extract. | N/A |
Animal Systems Grouping Indicator | No value reports for this field in the SMSC Extract. | N/A |
Plant Systems Grouping Indicator | No value reports for this field in the SMCS Extract. | N/A |
KELPA2 Grouping Indicator 1 | No value reports for this field in the SMSC Extract. | N/A |
KELPA2 Grouping Indicator 2 | No value reports for this field in the SMSC Extract. | N/A |
State Math Assessment Type | No value reports for this field in the SMSC Extract. | N/A |
State English Language Arts - ELA Assessment Type | No value reports for this field in the SMSC Extract. | N/A |
State Science Assessment Type | No value reports for this field in the SMSC Extract. | N/A |
State History/Government Assessment Type | No value reports for this field in the SMSC Extract. | N/A |
History/Gov Claim/Thesis Score | No value reports for this field in the SMSC Extract. | N/A |
History/Gov Evidence Score | No value reports for this field in the SMSC Extract. | N/A |
History/Gov Reasoning Score | No value reports for this field in the SMSC Extract. | N/A |
Comprehensive Agriculture Assessment | No value reports for this field in the SMSC Extract. | N/A |
Animal Systems Assessment | No value reports for this field in the SMSC Extract. | N/A |
Plant Systems Assessment | No value reports for this field in the SMSC Extract. | N/A |
Kansas English Language Proficiency Assessment (KELPA) | No value reports for this field in the SMSC Extract. | N/A |
KELPA Proctor ID | No value reports for this field in the SMSC Extract. | N/A |
KELPA Proctor First Name | No value reports for this field in the SMSC Extract. | N/A |
KELPA Proctor Last Name | No value reports for this field in the SMSC Extract. | N/A |
American College Testing (ACT) Assessment | No value reports for this field in the SMSC Extract. | N/A |
ACT WorkKeys Assessment | No value reports for this field in the SMSC Extract. | N/A |
Individual Plan of Study | No value reports for this field in the SMSC Extract. | N/A |
User Field 1 | N/A | N/A |
User Field 2 | N/A | N/A |
User Field 3 | N/A | N/A |