This article describes the steps you should take in order to properly move Ed-Fi to the 2019-2020 school year.
Configuring Ed-Fi for the 2019-2020 School Year
This section will describe the process necessary for configuring Campus to report Ed-Fi data for the 2019-2020 school year in Minnesota.
Step 1. Update to the most recent version of Campus
In order to have the schema and logic in place, it is critical you update to the most recent version of Campus. Failure to do this will result in an inability to properly report data for the 2019-2020 school year.
Step 2. Enable Ed-Fi functionality
Enable Ed-Fi functionality via the Enable Ed-Fi system preference in System Administration > Preferences > System Preferences > Enable Ed-Fi.
- Yes = Ed-Fi functionality is enabled and Ed-Fi data will sync from Campus to the Ed-Fi system (if properly enabled via Ed-Fi Configuration tools).
Tools Only = You are able to fill out Ed-Fi fields (such as Ed-Fi ID) within Campus but this data will not sync to the Ed-Fi system until this field is set to Yes. This is especially useful when setting up Ed-Fi IDs for students within a school or district so that data properly syncs between Campus and Ed-Fi prior to enabling it.
No = Ed-Fi functionality is not enabled for the district and users cannot access Ed-Fi tools within Campus.
Step 3. Create a New Ed-Fi Configuration for 2019-2020
You will need to create a new Ed-Fi configuration for the 2019-2020 school year.
To do this:
- Navigate to the Ed-Fi Connection Configuration tool (System Administration > Ed-Fi > Ed-Fi Configuration > Connection).
- Select New.
- Select the Connection Type, options are Core or State.
- Enter a Connection Name.
- Select a School Year of 2019-2020.
Enter the following values:
Field Value O-Auth URL https://stage.edfi.education.mn.gov/edfi.ods.webapi/ API URL https://stage.edfi.education.mn.gov/edfi.ods.webapi/ Post-Amble data/v3/2020 ID Post Amble identity/v2 Timeout in Seconds This field defaults to a value of 60 seconds and determines (in seconds) the amount of time allowed to pass before the connection between Campus and Ed-Fi is considered timed out and Ed-Fi events are not processed. These Ed-Fi events are then re-processed the next time a quartz job runs. Client Key The Client Keywill be provided by the Minnesota Department of Education. Client Secret The Client Secret will be provided by the Minnesota Department of Education. - Click the Save button.
Step 4. Set Ed-Fi Tool Rights
Set the Ed-Fi Tool Rights via System Administration > User Security > Users/User Groups > Tool Rights.
Review the Ed-Fi Tool Rights article for more information.
Step 5. Update the Active Year to 2019-2020
Next, you need to make 2019-2020 the active school year within the School Yearstool. If you have already set 2019-2020 as the active school year, skip to the next step.
To do this:
- Go the School Years tool (System Administration > Calendar > School Year).
Select the 2019-2020 school year in the School Years Editor window.
- Mark the Active checkbox.
- Click the Save icon.
Step 6. Set Resource Preferences
Set all Resources to 'Off' and map the Ed-Fi Codes to Campus Codes via the Resource Preferences in System Administration > Ed-Fi > Ed-Fi Configuration > Resource Preferences. Refer to the Minnesota Ed-Fi v3.1 - Set Resource Preferences article for more information.
Step 7. Assign Ed-Fi IDs
Assign Ed-Fi IDs via Census > People > Demographics > Person Identifiers.
Step 8. Toggle Resource Preferences to On (Begin Manual Resync process for MARSS-B Comparison)
Toggle Resources to 'On' in Resource Preferences once all data setup is complete. Refer to the Minnesota Ed-Fi v3.1 - Set Resource Preferences articlefor more information.
Step 9. Do an Ed-Fi Resync for the 2019-2020 Scope Year
Now that the 2019-2020 Ed-Fi configuration is in place and data has been properly reviewed, an ordered resync should be completed as the first resync of the year. This is completed using the Resync tool.
To do this:
- Go the Resync tool (System Administration > Ed-Fi > Ed-Fi Tools > Resync).
Select a the appropriate Configuration.
Select All of the Student Information resources, and scope the resync to the schools you wish to send to MDE via Ed-Fi.
Once data sets have been marked and you are ready to resync, select the Start Resync button.
Step 10. Review the Event Queue.
Navigate to the Event Queue (System Administration > Ed-Fi > Ed-Fi Tools > Event Queue). Wait until all records have processed in the Event Queue (when it reads “0 records total” as seen below). Once there are no events in the Event Queue, turn off all Resource Preferences.
Step 11. Review the Error Log
Navigate to the Error Log (System Administration > Ed-Fi > Ed-Fi Tools > Error Log). Review the Error Log and note any errors that exist. When you feel like you’ve addressed all of the underlying causes for the errors, click “Archive All Entries” on the Error Log tab (which will remove them from the list) and return to Step 9, retrying the resync of data.
Step 12. Turn Off All Resource Preferences
When you are either not producing any more errors, or you simply want to see what the comparison report looks like at this moment, navigate back to the Resource Preferences editor and toggle all of the resources to “Off”.
Step 13. Compare the Ed-Fi information with the data from the MARSS file.
Submit your MARSS-B file, and review the comparison report. Districts should contact MDE directly for detailed information on the comparison report or refer to information posted on MDEs website here.
