South Dakota Extracts - Enrollments [.2124 - .2219]

Classic View: SD State Reporting > SD Extracts > Enrollments

 Search Term: SD Extract

The Enrollments Extract collects student data stored on the enrollments tab. To generate this extract, select Enrollments from the Extract Type field on the SD Extract editor.

SD Extract - Enrollments Editor

Report Logic

Report lists one record for each student enrollment.

Enrollments Extract Layout

The following tables describe the fields which appear in the Enrollments Extract.

Header Record

Name

Length

Code/Format

Description

Record Type

2

“HD”

Always the value “HD”

Date

10

MM/DD/YYYY

Date report was generated

Time

8

HH:MM:SS

Time report was generated

Version

15

“SD2.0”

Always the value “SD2.0”

Enrollments Records

Name

Description

Type, Format and Length

Campus Database

Campus Interface

District Number

State-assigned district identification number.

Number, 5 digits

District.number

System Administration > Resources > District Information > District Number

School Number

State-assigned school identification number.

Number, 2 digits

School.number

System Administration > Resources > School > State School Number

Calendar Number

Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file.

Number, 3 digits

Calendar.number

System Administration > Calendar > Calendar > Number

District Code

The district associated with the enrollment record.

  • 10: Public Schools
  • 20: Non-Public Schools
  • 30: BIA Schools
  • 40: Coops
  • 50: Correctional Facilities
  • 60: State Special Populations
  • 70: Community Based Providers
  • 80: Special Populations
  • 90: Alternative
Numeric, 2 digitsDistrict.districtCodeSystem Administration > Resources > District Information > District Code

First Name

Student's legal first name.

Alphanumeric, 35 characters

Identity.firstName

Census > People > Demographics > First Name

Middle Name

Student's legal middle name.

Alphanumeric, 20 characters

Identity.middleName

Census > People > Demographics > Middle Name

Last Name

Student's legal last name.

Alphanumeric, 40 characters

Identity.lastName

Census > People > Demographics > Last Name

Birthdate

Student's date of birth.

Date field, 10 characters

MM/DD/YYYY

Identity.birthdate

Census > People > Demographics > Birth Date

Gender

Student's gender.

Alphabetic, 1 character

M or F

Person.gender

Census > People > Demographics > Gender

State ID Number

Student's state ID number.

Numeric, 9 digits

Person.studentNumber

Census > People > Demographics > Person Identifiers > Student State ID

Social Security Number

Student's Social Security number.

Numeric, 9 digits

Student.ssn

Census > People > Demographics > Social Security Number

Grade Level

Student grade level

Alphanumeric, 2 characters

Enrollment.grade

Student Information > General > Enrollment > Grade

Resident District Number

The identification number of the district in which the student resides.

Numeric, 5 digits

Enrollment. residentDistrict

Student Information > General > Enrollments > State Reporting Fields > Resident District

Attending District Number

The identification number of the district in which the student attends school.

Numeric, 5 digits

Enrollment. servingDistrict

Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District

Enrollment Start Date

The day student enrollment began.

Date field, 10 characters MM/DD/YYYY

Enrollment.startDate

Student Information > General > Enrollments > Start Date

Enrollment End Date

The day student enrollment ended.

Date field, 10 characters MM/DD/YYYY

Enrollment.endDate

Student Information > General > Enrollments > End Date

Service Type

Indicates type of service student is receiving.

  • P: Primary
  • S: Partial
  • N: Special Ed Services

Alphabetic, 1 character

Enrollment.serviceType

Student Information > General > Enrollments > Service Type

Percent Enrolled

Percentage of time student was enrolled in the service, between 0 and 100.

Numeric, 3 digits

Enrollment.
percentEnrolled

Student Information > General > Enrollments > State Reporting Fields > Percent Enrolled

Start Status

The reason for the student's entry into the school.

Numeric, 2 digits

Enrollment.startStatus

Student Information > General > Enrollments > General Enrollment Information > Start Status

End Status

Reason student enrollment was ended. If Enrollment End Date is supplied, an End Status must be entered. See options in the South Dakota Enrollments Tab article.

Numeric, 2 digits

Enrollment.endStatus

Student Information > General > Enrollments > End Status

County Number

State defined county number or code.

Numeric, 2 digits

County.number

Student Information > General > Enrollments > County

Enrollment Status

Status of the student's enrollment. If Resident District and Attending District are not the same, an Enrollment Status must be selected. If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T and W are available.

See Enrollment Status Codes Table below.

Alphanumeric, 1 character

EnrollmentSD. enrollmentStatus

Student Information > General > Enrollments > State Reporting Fields > Enrollment Status

EL

Indicates student is participating in English Learner programming.
 
If the current date falls within the Identified Date and Exit Date entered on the EL tab, a value of Y is reported. Otherwise, a value of N is reported.

Alphabetic, 1 character

Y or N

LEP.programStatus

Student Information > Program Participation > English Learners (EL) > Program Status

Primary Language

Primary language the student speaks. If LEP = Y, Primary Language must not be empty.

See the Language List attachment for a complete list of accepted language codes.

Alphanumeric, 3 characters

Enrollment.language

Census > People > Identities > Home Primary Language

EL Date

The date on which the student began participation in the English Learner program.
 
If the EL column reports a value of Y, this field will report the Identified Date

Date field, 10 characters

MM/DD/YYYY

LEP.startDate

Student Information > Program Participation > English Learners (EL) > EL Services > Start Date

Gifted

Indicates if the student is considered gifted.

  • When the Gifted field is set to Y:Yes, a value of Y is reported.
  • When the Gifted field is set to N:No, a value of N is reported.
  • When the Gifted field is null, the field reports a blank value.
Alphanumeric, 1 characterEnrollment.giftedTalentedStudent Information > General > Enrollments > State Reporting Fields > Gifted
Documented Hearing Loss

Indicates if the student has documented hearing loss. 

  • Reports 'Y' if the Documented Hearing Loss checkbox is marked on a student's enrollment record.
  • Otherwise, reports 'N'

Alphanumeric, 1 character

Y or N


Enrollment.hearingLossStudent Information > General > Enrollments > State Reporting Fields > Documented Hearing Loss
504 Plan

Indicates if the student has a 504 Plan.

When the 504 Plan checkbox is marked, a value of Y is repoted. Otherwise, a value of N is reported.

Alphanumeric, 1 characterEnrollment.section504Student Information > General > Enrollments > State Reporting Fields > 504 Plan

Special Ed Category

Code indicating category into which student's special education program participation fits. If Special Ed Category is entered, Special Ed Start Date must not be empty.

See Special Ed Category Codes Table below.

Numeric, 8 digits

Enrollment .specialEdSetting

Student Information > General > Enrollments > Special Ed Fields > Special Ed Category

Occupational Therapy Hours

Number of hours student participated in occupational therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.occupationalHours

Student Information > General > Enrollments > Special Ed Fields > Occupational Therapy Hours

Physical Therapy Hours

Number of hours student participated in physical therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.physicalHours

Student Information > General > Enrollments > Special Ed Fields > Physical Therapy Hours

Psychological Therapy Hours

Number of hours student participated in psychological therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.psychologicalHours

Student Information > General > Enrollments > Special Ed Fields > Psychological Therapy Hours

Counseling Hours

Number of hours student participated in counseling services. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.counselingHours

Student Information > General > Enrollments > Special Ed Fields > Counseling Services Hours

Social Work Hours

Number of hours student participated in social work services. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.socialWorkHours

Student Information > General > Enrollments > Special Ed Fields > Social Work Services Hours

Audiological Therapy Hours

Number of hours student participated in audiological services. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.audiologicalHours

Student Information > General > Enrollments > Special Ed Fields > Audiological Services Hours

Recreational Therapy Hours

Number of hours student participated in recreational therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.recreationalHours

Student Information > General > Enrollments > Special Ed Fields > Recreational Therapy Hours

School Health Hours

Number of hours student participated in school health services. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.schoolHealthHours

Student Information > General > Enrollments > Special Ed Fields > School Health Services Hours

Speech Therapy Hours

Number of hours student participated in speech/language therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.speechHours

Student Information > General > Enrollments > Special Ed Fields > Speech/Language Therapy Hours

SPED Transportation

Indicates whether student is receiving transportation assistance.

Alphabetic, 1 character

Y or N

CustomEnrollment
sped.transportation

Student Information > General > Enrollments > Special Ed Fields >Transportation

Other Service Hours

Number of hours student participated in other services. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.otherServiceHours

Student Information > General > Enrollments > Special Ed Fields > Other Service Hours

SPED Assistive Technology

Indicates whether student is receiving assistive technology services.

Alphabetic, 1 character

Y or N

CustomEnrollment
sped.assistiveTechnology

Student Information > General > Enrollments > Special Ed Fields > Assisstive Technology

Orientation Mobility Hours

Number of hours student participated in orientation mobility therapy. Round to 3 decimals.

Decimal, 8 digits

CustomEnrollment
sped.orientationHours

Student Information > General > Enrollments > Special Ed Fields > Orientation Mobility Hours

ASD Severity Behaviors

Indicates if the student requires ASD Behavioral support and the severity level of this support.

  • 1 = Requiring Support
  • 2 = Requiring Substantial Support
  • 3 = Requiring Very Substantial Support
Alpha, 1 characterCustomEnrollment 
 sped.asdSeverityBehaviors
Student Information > General > Enrollments > Special Ed Fields > ASD Severity Behaviors
ASD Severity Communication

Indicates if the student requires ASD Communication support and the severity level of this support.

  • 1 = Requiring Support
  • 2 = Requiring Substantial Support
  • 3 = Requiring Very Substantial Support
Alpha, 1 characterCustomEnrollment 
 sped. asdSeverityCommunication
Student Information > General > Enrollments > Special Ed Fields >ASD Severity Communication
Participates in Alt AssessmentIndicates if the student participates in alternative assessment.

Alphabetic, 1 character

Y or N

CustomEnrollment 
 sped.cognitiveDisabilities
Student Information > General > Enrollments > Special Ed Fields > Participates in Alt Assessment

Special Ed Program

Code indicating the type of special education program in which the student is participating. If Special Ed Program is entered, SPED Start Date must not be empty.

  • A: Mild to Moderate Disabilities
  • B: Severe Disabilities
  • C: Speech Only
  • D: Early Childhood
  • E: Day Program
  • F: Residential Program
  • G: Homebound Program

Alphabetic, 1 character

Enrollment.
specialEdStatus

Student Information > General > Enrollments > Special Ed Fields > Special Ed Program

Primary Disability

Student's primary disability. If Primary Disability is entered, SPED Start Date must not be empty.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability1

Student Information > General > Enrollments > Special Ed Fields > Primary Disability

Multiple Disability 1

Student's disability in addition to Primary Disability.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability2

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 1

Multiple Disability 2

Student's disability in addition to Primary Disability.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability3

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 2

Multiple Disability 3

Student's disability in addition to Primary Disability.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability4

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 3

Multiple Disability 4

Student's disability in addition to Primary Disability.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability5

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 4

Multiple Disability 5

Student's disability in addition to Primary Disability.

See Disability Codes Table below.

Alphanumeric, 3 characters

Enrollment.disability6

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 5

SPED Start Date

Beginning date of Special Education program participation.

Date field, 10 characters MM/DD/YYYY

Enrollment.spedStartDate

Student Information > General > Enrollments > Special Ed Fields > Effective Date

SPED End Date

Ending date of Special Education program participation.

Date field, 10 characters MM/DD/YYYY

Enrollment.spedExitDate

Student Information > General > Enrollments > Special Ed Fields > End Date

SPED Exit Code

Exit code attached to the ending of the student's special education participation.

See Special Ed Exit Codes Table below.

Numeric, 10 digits

Enrollment.
spedExitReason

Student Information > General > Enrollments > Special Ed Fields > Exit Code

Days Absent

Number of days student was absent.

Decimal, 8 digits

Calculated, not dynamically stored

Student Information > General > Enrollments > State Reporting Fields > Absent Days

Title 1 Status

Indicates whether student is participating in title 1 services.

Alphabetic, 1 character

Y or N

Enrollment.title1

Student Information > General > Enrollments > State Reporting Fields > Title 1

Citizenship

Code indicating student's citizenship status.

  • 1: US Citizen
  • 2: Foreign Exchange Student
  • 3: Immigrant or Refugee

Numeric, 1 digits

Enrollment.citizenship

Student Information > General > Enrollments > State Reporting Fields > Citizenship

Transportation

Indication of transportation assistance provided to the student, if applicable.

  • 01: Student Not Transported
  • 02: Student Transported on District-Owned Buses
  • 03: Student Transported on Contracted Buses
  • 04: Mileage Paid in Lieu of Transportation

Numeric, 2 digits

Enrollment.transportation

Student Information > General > Enrollments > State Reporting Fields > Transportation Category

Homeless

Indicates student's homeless status. If student was homeless at any point during the school year, field should remain populated even if student is no longer homeless.

  • D: Doubled Up/Sharing Housing
  • E: Emergency/Transitional Shelter
  • H: Hotels/Motels
  • U: Unsheltered

Alphanumeric, 1 character

Homeless.
primaryNightTimeResidence

Student Information > Program Participation > Homeless > Primary Nighttime Residence

Homeless Start DateThe first day the student was identified as homeless.

Date field, 10 characters 

MM/DD/YYYY

Homeless.startDateStudent Information > Program Participation > Homeless > Start Date
Unaccompanied Youth

Indicates the student is not in the presence of a parent, guardian or legal status identified by the court system.

Reported values are as follows:

  • Yes = Y
  • No = N
  • Blank = null
Alphanumeric, 1 character Homeless.
unaccompaniedYouth
Student Information > Program Participation > Homeless > Unaccompanied Youth

Title 1 Math

Indicates student's participation in Title 1 Math program.

Alphabetic, 1 character

Y or N

EnrollmentSD.title1Math

Student Information > General > Enrollments > State Reporting Fields > Title 1 Math

Title 1 Reading

Indicates student's participation in Title 1 Reading program.

Alphabetic, 1 character

Y or N

EnrollmentSD.
title1Reading

Student Information > General > Enrollments > State Reporting Fields > Title 1 Reading

Title 1 Science

Indicates student's participation in Title 1 Science program.

Alphabetic, 1 character

Y or N

EnrollmentSD.title1Science

Student Information > General > Enrollments > State Reporting Fields > Title 1 Science

Title 1 Social Science

Indicates student's participation in Title 1 Social Science program.

Alphabetic, 1 character

Y or N

EnrollmentSD. title1SocialScience

Student Information > General > Enrollments > State Reporting Fields > Title 1 Social Science

Title 1 Vocational

Indicates student's participation in Title 1 Vocational  program.

Alphabetic, 1 character

Y or N

EnrollmentSD. title1Vocational

Student Information > General > Enrollments > State Reporting Fields > Title 1 Vocational

Title 1 Health

Indicates student's participation in Title 1 Health program.

Alphabetic, 1 character

Y or N

EnrollmentSD.title1Health

Student Information > General > Enrollments > State Reporting Fields > Title 1 Health/ Dental/Eye Care

Title 1 Guidance

Indicates student's participation in Title 1 Guidance program.

Alphabetic, 1 character

Y or N

EnrollmentSD.
title1Guidance

Student Information > General > Enrollments > State Reporting Fields > Title 1 Supporting Guidance

First Year In Country

Indicates that this enrollment represents the student's first year in the country.

Alphabetic, 1 character

Y or N

EnrollmentSD. firstYearInCountry

Student Information > General > Enrollments > State Reporting Fields > First Year in Country

Date Entered US Schools

The date the student enrolled in a US school.

Date field, 10 characters MM/DD/YYYY

Identity.
dateEnteredUSschool

Census > People > Demographics > Data Entered US Schools

Date Entered 9th GradeIndicates the date in which the student entered 9th grade.Date field, 10 characters MM/DD/YYYYGraduation.grade9DateStudent Information > General > Graduation > Date First Entered the 9th Grade

Diploma Type

The student's graduation diploma type.
 
Valid values are as follows:

  • 1: Regular Diploma

Alphanumeric, 2 characters

Graduation.diplomaType

Student Information > General > Graduation > Diploma Type

Diploma Date

The date the student received

Date field, 10 characters MM/DD/YYYY

Graduation.diplomaDate

Student Information > General > Graduation > Diploma Date

Diploma Period

Indicates when the diploma was issued.

Reported values are as follows:

  • EA : Early
  • SP : Spring
  • SU : Summer
Alphanumeric, 2 charactersGraduation.
diplomaPeriod
Student Information > General > Graduation > Diploma Period
Graduation Endorsement 1

Indicates if the student has a Graduation Endorsement of 'Advanced Endorsement'.

If Endorsements = 1: Advanced Endorsement, a value of Y is reported. Otherwise, a value of N is reported.

Alphanumeric, 1 character

Y or N

GraduationSeal.
stateSeal
Student Information > General > Graduation > Endorsements
Graduation Endorsement 2

Indicates if the student has a Graduation Endorsement of 'Advanced Career Endorsement'.

If Endorsements = 2: Advanced Career Endorsement, a value of Y is reported. Otherwise, a value of N is reported.

Alphanumeric, 1 character

Y or N

GraduationSeal.
stateSeal
Student Information > General > Graduation > Endorsements
Graduation Endorsement 3

Indicates if the student has a Graduation Endorsement of 'Advanced Honors Endorsement'.

If Endorsements = 3: Advanced Honors Endorsement, a value of Y is reported. Otherwise, a value of N is reported.

Alphanumeric, 1 character

Y or N

GraduationSeal.
stateSeal
Student Information > General > Graduation > Endorsements
Student of Active Military Parent

Indicates the student has a parent who is actively in the military.

  • If unchecked, a value of 'N' is reported.
  • If checked,a value of 'Y' is reported.
Alphanumeric, 1 characterEnrollment.
studentOfActiveMilitaryParent
Student Information > General > Enrollments > State Reporting Fields > Student of Active Military Parent
Student Directory InformationIndicates whether or not the school is allowed to share information about the student with non school entities.Alphabetic, 3 character 
 
 Yes or No
EnrollmentSD.doNotShareStudent Information > General > Enrollments > State Reporting Fields > Student Directory Info 7-12 ONLY
Student GPA

The student's GPA as reported in the GPA field on their enrollment record.

  • Only students in State Grade Levels 9-12 are reported.
  • If the value has more than 4 decimal places, the GPA value is truncated on the far right of the decimal to a length of 4.
  • If the value has less than 4 decimal places, zeros are added to the far right to a length of 4 decimal places.

Numeric, 5 digits

X.XXXX

EnrollmentSD.gpaStudent Information > General > Enrollments > State Reporting Fields > GPA

Year

The end year of the enrollment (i.e. for SY2006-2007 = 2007).

Date field, 4 characters

YYYY

Calendar.endYear

System Administration > Calendar > Calendar > Calendar Info

Enrollment Status Codes 

Code

Description

Only Valid If

A

School Choice

Only Valid If Resident District Same As Attending District

D

Persistently Dangerous

Only Valid If Resident District Same As Attending District

B

Placed and Paid by Tribal

Only Valid If Resident District Different From Attending District

C

Contracting Student

Only Valid If Resident District Different From Attending District

E

Paid for by Auxiliary Placement

Only Valid If Resident District Different From Attending District

G

Whole Grade Sharing

Only Valid If Resident District Different From Attending District

J

Placed and Paid by Corrections

Only Valid If Resident District Different From Attending District

M

Parentally Placed in Private School

Only Valid If Resident District Different From Attending District

O

Open Enrollment

Only Valid If Resident District Different From Attending District

P

Tuition Paid by District

Only Valid If Resident District Different From Attending District

RResidential Placement Paid by DOEOnly Valid If Resident District Different From Attending District

T

Tuition Paid by Other

Only Valid If Resident District Different From Attending District

W

Tuition Waived

Only Valid If Resident District Different From Attending District


Disability Codes 

Code

Description

500

Deaf-Blindness

505

Emotional Disturbance

510

Cognitive Disability

515

Hearing Loss

525

Specific Learning Disability

530

Multiple Disabilities

535

Orthopedic Impairments

540

Visual Loss

545

Deafness

550

Speech/Language

555

Other Health Impairment

560

Autism

565

Traumatic Brain Injury

570

Developmental Delay

Special Ed Exit Codes 

Code

Description

1

Not receiving SE services

2

Graduated (high school diploma)

03Continues/Completed IEP team mod/ course reqs

4

Reached the maximum age

5

Died

6

Moved, known to be continuing

7

Moved, not known to be continuing

8

Dropped out

9

Refused services

10

ISFP done before max age/Pt C

11

Change in IEP

12

Student Continues

13Discontinued/Completed IEP team mod/course reqs
14Aged Out/Completed IEP team mod/course reqs
15Revocation of consent



Previous Versions

South Dakota Extracts - Enrollments [.1949 - .2004]

South Dakota Extracts - Enrollments [.2008 - .2016]