SIRS Student Lite (New York) [.2207 - .2211]

Classic View: NY State Reporting > SIRS Extracts > Student Lite

Search Terms: SIRS Extract

The SIRS Student Lite Extract collects basic student demographic and enrollment information.

Student Lite EditorReport Logic

Students enrolled in the calendar(s) selected on the extract editor report.

Students are NOT included if 

  • their enrollment record is marked as State Exclude;
  • their enrollment record is marked as No Show;
  • their Grade Level of enrollment is marked as State Exclude; or
  • their Calendar of enrollment is marked as State Exclude.

If a student has multiple non-state-excluded enrollment records in a given calendar, a single record reports based on the enrollment record that has the highest primacy ranking based on the following chart:

Type
Primacy
P: Primary (if more than one, most recent start date)1
S: Partial (if more than one, most recent start date)2
N: Sped (if more than one, most recent start date)3

Extract Editor Field Descriptions

FieldDescription
Extract TypeThe SIRS Extract to be run.
Effective DateThe date for which information reports.
Included State Grade Levels

Identifies the state grade levels to include in the report.

FormatThe Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification.
Ad Hoc Filter

Selecting a filter limits the results to only those included in the filter.

Column HeadersIndicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV).
Include Guidance CounselorWhen this checkbox is marked, the Guidance Counselor ID element reports the Staff State ID of the counseling team member.
Use Protected Identity
When this checkbox is marked, the student's protected identity information reports.

Generate Extract/

Submit to Batch

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Select CalendarsIdentifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year.

Student Lite Extract Layout

Element

Description

Location

DistrictCode

The identification number of the district. The prefix "NY" is added to the district number. For example, if the district number is 662001, the District Code is NY662001.


Numeric, 8 digits

System Administration > Resources > District Information > District Number


district.number

LocationCode

The building code of the building in which the student is enrolled.


Numeric, 6 digits

System Administration > Resources > School > Location Code


customSchool.value

SchoolYear

The school year of the program. Reports as June 30 of the reported school year.


Date field, 10 characters
YYYY-6-30

System Administration > Calendar > Calendar > End Date (year only)


calendar.endYear

Student ID

The student's Local Student Number.

Alphanumeric,12 characters

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

lastName

The last name of the student.


Alphanumeric, 40 characters

Census > People > Demographics > Last Name

OR

Census > People > Identities > Protected Identity Information > Legal Last Name


person.lastName, person.legalLastName

firstName

The first name of the student.


Alphanumeric, 35 characters

Census > People > Demographics > First Name

OR

Census > People > Identities > Protected Identity Information > Legal First Name


identity.firstName, identity.legalFirstName

middleInitial

The first letter of the student's middle name.


Alphanumeric, 1 character

Census > People > Demographics > Middle Name

OR

Census > People > Identities > Protected Identity Information > Legal Middle Name


identity.middleName, identity.legalMiddleName

grade

The grade level of the student's enrollment.

Grade will populate with the grade override if the field is not null.


Alphanumeric, 3 characters

Student Information > General > Enrollments > Grade


enrollment.grade

homeroom

The section number of the student's homeroom class.


Numeric, 6 digits

Scheduling > Course > Section > Homeroom AND Student Information > General > Schedule > Homeroom course


section.homeroomSection

birthdate

The date of birth of the student.


Date Field, 10 characters
YYYY-MM-DD

Census > People > Demographics > Birthdate


identity.birthdate

gender

The designation of the student as male or female.


Alphanumeric, 1 character
M , F, or X (non-binary)

Census > People > Demographics > Gender

OR

Census > People > Identities > Protected Identity Information > Legal Gender


identity.gender, identity.legalGender

raceEthnicity

The race/ethnicity code of the student. Options are:

  • A: Asian
  • I: American Indian or Alaska Native
  • B: Black or African American
  • P: Native Hawaiian or Pacific Islander
  • W: White

Alphanumeric, 1 character

Census > People > Demographics > Race/Ethnicity


identity.raceEthnicity

language

The language spoken in the student's home.


Alphanumeric, 16 characters

Identity > Home Primary Language


Identity.homePrimaryLanguage

disability 

Not reported.

N/A

special
EdSetting
 

Not reported.

N/A

english
Proficiency
 

Not reported.

N/A

ELLDuration

Not reported. 

N/A

postGradPlans

The code representing the student's plans following graduation

This field reports the student's Graduation Post Grad Plans if the Graduation Diploma Date falls within the Calendar Start Date and End Date of the calendar(s) selected on the extract editor.

If the student's Enrollment End Status is 136 OR 629, this field reports regardless of the Graduation Diploma Date.

Otherwise, this field reports null.

See options in the following Post Grade Plans Options table.


Numeric, 2 digits

Student Information > General > Graduation > Post Grad Plans


graduation.postGradPlans

status

Indicates if the student has an active enrollment at the time the report was generated. Options are:

  • A: Active
  • I: Inactive

Alphanumeric, 1 character

Student Information > General > Enrollments > End Date


enrollment.endDate

lastStatus

The date on which the report was generated.


Date field, 10 characters
YYYY-MM-DD

NY State Reporting > SIRS Extracts > Student Lite Extract > Effective Date


Not dynamically stored

poverty 

 Not reported.

N/A

population 

 Not reported.

N/A

mobility 

Not reported.

N/A

diplomaType

The code representing the type of diploma the student received upon graduation.

 If the Enrollment End Status is 629, this field reports regardless of the Diploma Date.

See options in the following Diploma Type Options table.


Alphanumeric, 3 characters

Student Information > General > Graduation > Diploma Type


graduation.diplomaType

specialEdStatus 

Not reported. 
 

N/A

grade9Date

The date the student entered ninth grade.

If the Date First Entered the 9th Grade field is NULL, the date reports from the earliest enrollment where Grade = 09.


Date field, 10 characters
YYYY-MM-DD

Student Information > General > Graduation > Date First Entered the 9th Grade


graduation.grade9Date

serviceProvider

Not reported.

N/A

inoculationDate 

 Not reported. 

N/A

address1

The number, street name and direction of the student's address.

  • If all household memberships have been end dated, the most recent household address reports.
  • The most recent end dated address reports if a student does not have an active address. 
  • Reports the household's most recent physical address if the household address is a PO Box.
  • PO Box does not report.

Addresses do not report if the Address is marked as Private.


Alphanumeric, 30 characters

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction


address.number
address.prefix
address.street
address.tag
address.direction

address2

Any additional address details, if applicable.


PO Box does not report.


Alphanumeric, 30 characters

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction


address.number
address.prefix
address.street
address.tag
address.direction

city

The city of the student's address.


Reports 'NA' if a student does not have a physical address reported in the address1 field.


Alphanumeric, 25 characters

Census > Household > Addresses > Address > City


address.city

state

The state of the student's address.


Reports 'NA' if a student does not have a physical address reported in the address1 field.


Alphanumeric, 2 characters

Census > Household > Addresses > Address > State


address.state

zip

The zip code of the student's address.


Reports 'NA' if a student does not have a physical address reported in the address1 field.


Numeric, 10 digits

Census > Household > Addresses > Address > Zip


address.zip

homePhone

The student's home telephone number.


Alphanumeric, 14 characters

Census > Household > Household Info > Phone Number


household.phoneNumber

guardian1

The name of the student's primary guardian.


Alphanumeric, 40 characters

Census > People > Relationships > Guardian


identity.lastName
identity.firstName
relationshipType.guardian

guardian2

The name of the student's additional guardian.


Alphanumeric, 40 characters

Census > People > Relationships > Guardian


identity.lastName
identity.firstName
relationshipType.guardian

placeOfBirth

The city, state and country of the student's birth place.


Alphanumeric, 50 characters

Census > People > Demographics > Birth Country, Birth State and Birth City


identity.birthCountry
CustomIdentity
identity.birthState
CustomIdentity
identity.birthCity

dateEnteredUS 

Not reported.

N/A

yearsIn 
USSchools 

Not reported.


N/A

countryOfOrigin 

Not reported.

N/A

district
CodeOf
Residence

The district in which the student resides. Reports with an 'NY' preceding the district number.


Alphanumeric, 8 characters

Student Information > General > Enrollments > State Reporting Fields > District of Residence


district.number

hispanic
Indicator

Indicates if the student is considered to be of Hispanic/Latino descent.


Alphanumeric, 1 character
Y or N

Census > People > Demographics > Is this Individual Hispanic/Latino?


identity.hispanicEthnicity

raceCode2 

  Not reported. 

N/A

raceCode3 

  Not reported. 

N/A

raceCode4 

  Not reported. 

N/A

raceCode5 

  Not reported. 

N/A

homeless
Indicator
 

 Not reported.

N/A

migrant
Indicator

Indicates if the student is a migrant.


Alphanumeric, 1 character
Y or N

Student Information > General > Enrollments > State Reporting Fields > Migrant


enrollment.migrant

immigrant 
Indicator 

Not reported.

N/A

neglected
Delinquent

Indicates if the student is considered to be a Neglected Delinquent.


Alphanumeric, 1 character
Y or N

Student Information > General > Enrollments > State Reporting Fields > Neglected Delinquent


customStudent.value

homelessPrimary
NighttimeResidence

 Not reported.

N/A

Native Language   Not reported.  N/A
careerPathCode

The code used to identify the pathway the student used to graduate. See options in the following Career Path Codes table.


Alphanumeric, 8 characters

Student Information > General > Graduation > State Reporting Graduation Fields > Career Path

Graduation.gradPath

guidanceCounselor
DistrictCode

Reports the value found in the District Code element.

Guidance Counselor District Code reports null when Guidance Counselor ID reports null.


Alphanumeric, 20 characters

System Administration > District Info > District Number

District.number
guidanceCounselorID

The Guidance Counselor's ID.

If the Include Guidance Counselor checkbox is marked on the extract editor, then this field reports according to the following criteria.

  • Reports the Person Staff State ID of the Counseling Team Member who meets all of the following:
    • Start Date <= Extract Editor Effective Date
    • End Date is one of the following:
      • Equal to or greater than the Calendar Start Date
      • NULL
    • Role = Counselor
  • If multiple Team Members meet the previous criteria, this element reports from the Team Member with the latest Start Date (i.e., most recent)
  • Otherwise, this element reports null.

Alphanumeric, 12 characters

Student Information > Counseling > General > Team Members

  • Start Date
  • End Date
  • Role

Census > People > Demographics > Staff State ID


Person.staffStateID

Post Grad Plans Options

Code

Description

1

Attend 4 year college in NYS

2

Attend 2 year college in NYS

3

Attend other postsecondary school in NYS

4

Attend 4 year college outside NYS

5

Attend 2 year college outside NYS

6

Attend other postsecondary school outside NYS

7

Seek employment

8

Enlist in the military

9

Other

10

Adult Services

11

Unknown

Diploma Type Options

Code

Description

0

Not Graduated

017

Regents with Honors pre July 1, 2001

034

Regents pre July 1, 2001

051

Regents with CTE pre July 1, 2001

068

Local Diploma

070Local Diploma with Career Ed & Superintendent Determination

102

Local Certificate

119

Career Development & Occupational Studies Commencement Credential

136

Skills and Achievement Commencement Credential

595

Regents with Honors & CTE pre July 1, 2001

612

Local Diploma with Career Ed

629

Previously Earned IEP Diploma

680

Regents Diploma with Adv Designation

697

Regents Diploma with Adv Des & Career Ed

714

Regents Diploma with Adv Des & Honors

731

Regents Diploma with AD & Honors & Career Ed

738

GED

762

Regents with Honors post July 1, 2001

779

Regents post July 1, 2001

796

Regents with CTE post July 1, 2001

813

Regents with Honors & CTE post July 1, 2001

GED

High School Equivalency Diploma

Career Path Codes

CodeDescription

ARTS

Arts

CDOSCareer Development and Occupational Studies
CIVICCivic Readiness

CTE

Career and Technical Education

HUM

Humanities

HUMALTHumanities Alternative

LOTE

Language Other Than English

STEMMATHMathematics
STEMSCIENCE

Science, Technology, and Engineering

NONENo Pathway

Previous Versions

SIRS Student Lite (New York) [.2203]

SIRS Student Lite (New York) [.2136 - .2152]