CALPADS Work-Based Learning (WBLR) [.2132 - .2223]

Classic View: CA State Reporting > CALPADS Work-Based Learning

Search Terms: CALPADS Work-Based Learning

The CALPADS Work-Based Learning Extract reports work-based learning completion information for students in grades 9-12, based on entries on the Student Work-Based Learning tool.

CALPADS Work-Based Learning Extract

Report Logic

In order to be included in the extract, students must be enrolled in the selected calendar and be in grades 9-12. The extract can be run against the current active year or the prior year. 

Operational Key

  • School of Attendance (field 5)
  • Academic Year ID (field 7)

Non-Binary Gender Reporting

Schools can assign students a gender of M: Male, F: Female, X: Non-binary. This is done on the Identities tool and/or the Demographics tool. 

CALPADS Extracts use the Legal Gender field included in the Protected Identity Information to report student and staff identity information.

To record a gender of X: Non-binary, on the Identities tool:

  1. Assign the Gender of X: Non-Binary in the standard identify fields.
  2. Assign the Protected Identity Information Legal Gender of M: Male, F: Female, or X: Non-binary.
  3. Save the record when finished.

Screenshot of the Gender and Legal Gender fields for California. Gender and Legal Gender Assignment

Report Editor

FieldDescription
Effective DateEntered date includes all students enrolled as of this date who meet other report requirements. 
Transaction Type

Defines how report data is processed when imported into the CALPADS system. Options:

  • Replace
  • Delete
File FormatThe format of the generated report. When submitting data to CALPADS, select the State Format (Caret Delimited).
Work-Based Learning TypeSelection indicates which learning types are included in the report. Choose All Learning Types or use CTRL- or SHIFT-click to choose multiple learning types. 
Ad hoc FilterAllows users to filter report data based on Ad hoc filters.
Calendar SelectionSelect the calendar of enrollment from which to pull student data. Calendars can be chosen by the active year, by the school name or by the year.
Report Generation Choose the Generate Extract to display the results of the chosen items immediately. Choose the Submit to Batch option to generate the report at a specified time. This option is helpful when generating large amounts of data.

Generate the Report

  1. Enter the Effective Date in mmddyy format, or use the calendar icon to select a date.
  2. Select the desired Transaction Type.
  3. Choose the desired File Format. The State Format (Caret Delimited) should be chosen when submitting records to the state. Other formats available for testing and review purposes are CSV and HTML.
  4. Select the appropriate Work-Based Learning Types.
  5. Use the Ad hoc Filter to select students already included in a filter. This is not required. If not chosen, all students who have the appropriate enrollment start or end status during the entered date range are included.
  6. Select the Calendars to include in the file.
  7. Click the Generate Extract button. Or generate the extract at a specified time using the Submit to Batch button. The file appears in a new window in the selected format.

CALPADS Work-Based Learning - HTML Format

CALPADS Work-Based Learning - CSV Format

CALPADS Work-Based Learning - State Format

Report Layout

ElementDescriptionLocation
Record Type Code

Type of data record being submitted as chosen on the Extract Editor. This extracts always reports a value of WBLR.


Alphanumeric, 4 characters
Data not stored
Transaction Type

Action the state should take with this record as chosen on the Extract Editor. Add/Update is the default.

  • D = Delete
  • R = Replace
  • Blank or no transaction type = Add/Update

Alphanumeric, 1 character


Data not stored
Local Record IDN/AN/A
Reporting LEA

A unique identifier for the educational service institution responsible for obtaining and maintaining a student’s Statewide Student Identifier by way of an enrollment record in CALPADS.


If the reporting calendar is from a School with Type = 15: Independently Reporting Charter, the State School Number reports (not the State District Number).


This field reports the Secondary District Number when the reporting calendar has a School Type of 16: Secondary State District Number.


Numeric, 7 digits

System Administration > Resources > District Information > State District Number


District.stateNumber


System Administration > Resources > School > State School Number


School.stateSchoolnumber


System Administration > Resources > School > Type


School.type


School of Attendance

A unique identifier for the school that delivers a majority of educational instruction and services and is where the student attends. A District-level school entity should use the State District Number for the State School Number.


If the CDS Number is populated on the School editor, that value reports.


Numeric, 7 digits

System Administration > Resources > School > State School Number


School.state SchoolNumber


System Administration > Resources > School > CDS Number


school.CDSNumber
School of Attendance NPSReports the last seven digits of the NPS School Code, if available, from the student's Enrollment record.

Numeric, 7 digits
Student Information > General > Enrollment > NPS School Code

Enrollment.npsSchool
Academic Year ID

A unique identifier assigned to a specific Academic Year. An Academic Year is the period during which school is in regular session and provides a required number of days of instruction.


This field reports the start and end year of the selected calendar.


Date field, 9 characters (CCYY-CCYY)

System Administration > Calendar > School Years > Start Year/End Year


Calendar.schoolYear


SSID

The unique identifier for the student assigned to or by the first California district in which the student is enrolled in accordance with CDE established standards. 


This number follows the student from school to school throughout his/her K-12 career.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID


Work-Based Learning TypeReports the code associated with the student's Work-based learning record.

Numeric, 2 digits
Student Information > Program Participation > State Programs > Work-Based Learning (ELO) > Work-based Learning Type

ExtendedLearningOpportunity.learningType
Internship IDReports the PersonID plus the School of Attendance plus the End Year when the Work-based Learning Type code is 10: Internship.

Otherwise, reports blank.

Numeric, 36 digits
Student Information > Program Participation > State Programs > Work-Based Learning (ELO) > Internship

ExtendedLearningOpportunity.learningType
Work-Based Learning Hours - ExternalWhen the Work-based Learning Type code is 10: Internship, 15: Student-led Enterprise, or 20: Virtual/Simulated Work-Based Learning, reports the value entered in the Learning Hours - External field.

Reports a blank value when the field is not populated.

Numeric, 3 digits
Student Information > Program Participation > State Programs > Work-Based Learning (ELO) > Learning Hours - External

ExtendedLearningOpportunity.totalProgramHrs
State Course Code - Embedded Work-Based LearningWhen the Work-based Learning Type code is 15: Student-led Enterprise or 20: Virtual/Simulated Work-Based Learning, reports State Course Code selection.

Numeric, 4 digits
Student Information > Program Participation > State Programs > Work-Based Learning (ELO) > State Course Code

ExtendedLearningOpportunity.stateCode
Internship - Employer Performance Evaluation CodeWhen the Work-based Learning Type code is 10: Internship, reports the selected Performance Evaluation Code from Work-based Learning state program.

Numeric, 1 digit
Student Info > Program > State Program > Internship - Employer Performance Evaluation Code

ExtendedLearningOpportunity.performanceEvaluationCode
Internship - LEA Sponsored IndicatorWhen the Work-based Learning Type code is 10: Internship, reports the LEA Sponsored Indicator from Work-based Learning state program.

A value of Y reports when the Work-Based Learning Code is 10 and the LEA Sponsored Indicator from the Work-Based Learning state program checkbox is marked. Otherwise, a value of N reports.

A blank value reports when the field is not populated.

Alphanumeric, 1 character (Y or N)
Student Info > Program > State Program > Internship - LEA Sponsored Indicator

ExtendedLearningOpportunity.leaSponsoredInd
Internship - Certificated Supervised IndicatorWhen the Work-based Learning Type code is 10: Internship, reports the Certificated Supervised Indicator from Work-based Learning State program.

A value of Y reports when the Work-Based Learning Code is 10 and the Certificated Supervised Indicator from the Work-Based Learning state program checkbox is marked. Otherwise, a value of N reports.

A blank value reports when the field is not populated.

Alphanumeric, 1 character (Y or N)
Student Info > Program > State Program > Internship - Certificated Supervised Indicator

ExtendedLearningOpportunity.certificatedSupervisedInd